RFQ_Services_Bid_Form_(PDF).pdf
PDF 178 KB Posted
- Attached to
- Tree Pruning and Removal Services
- Solicitation number
- 198038
- Issued by
- Santa Clara County, California
About this file
This is a Request for Quotation (RFQ) bid form for tree pruning and removal services issued by the City of Palo Alto, California Department of Public Works Urban Forestry Section. The RFQ encompasses a comprehensive five-year contract for maintaining the City's nearly 38,000 publicly maintained trees, including street trees and trees in parks, open spaces, and other city-owned facilities. Services requested include program pruning (organized cyclical maintenance by tree size class ranging from 4" to 31" diameter at breast height), palm pruning (for both Date Palm and Washingtonia species at varying working heights), demand pruning (responsive maintenance outside scheduled cycles), tree removal (to six inches above soil line by diameter class), stump grinding (by diameter classification), and hourly-rate basic services including equipment operation such as bucket trucks, cranes, and root grinding. The City targets a seven-year pruning cycle for its urban forest, and estimated work quantities represent a typical cycle with adjustments possible based on available funding. The contract term spans five years with annual work cycles for each service category.
The bid form requires unit pricing for all pruning and removal services, with quantities multiplied by unit prices to calculate extended prices for each of the five contract years. Hourly rates are requested for emergency and after-hours services as well as regular work hours, with specific crew configurations and equipment types detailed. Bidders must provide a complete five-year total by summing yearly subtotals across all six service categories (program pruning, palm pruning, demand pruning, basic hourly services, tree removal, and stump grinding) to arrive at the total bid amount. Payment and performance bonds will be required for the final contract amount, and actual work quantities may be adjusted up or down from the estimated amounts based on final contract funding availability.
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Other files
| File | Type | Posted |
|---|---|---|
| Tree_Pruning_and_Removal_Services.pdf | ||
| Minor_Public_Works_Contract_Template_-_Includes_Insurance_Requirements_and_Bond_Forms.pdf | ||
| Streetlight_Drawing.pdf | ||
| CPA_Map_Zones.pdf | ||
| RFQ_Services_Bid_Form_(Word).docx | DOCX document | |
| RFQ_Services_Bid_Form_(Excel).xlsx | XLSX spreadsheet | |
| BID_ITEMS_2026.xlsx | XLSX spreadsheet | |
| BID_ITEMS_SHEET.docx | DOCX document | |
| Exhibit_A-2_-_Streetlight_Drawing_A6.pdf | ||
| Exhibit_A-1_-_CPA_Map_Zones.pdf | ||
| 2026_Street_Tree_Contract_Scope_-_Dept_Approved.docx | DOCX document | |
| BID_ITEMS_SHEET.pdf |
Show all 12
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Text version
UNIT PRICE X QUANTITY =
EXTENDED
PRICE
UNIT PRICE X QUANTITY =
EXTENDED
PRICE
UNIT PRICE X QUANTITY =
EXTENDED
PRICE
UNIT PRICE X QUANTITY =
EXTENDED
PRICE
UNIT PRICE X QUANTITY =
EXTENDED
PRICE
4” - 10” D.B.H.
11” - 20” D.B.H.
21”-30” D.B.H.
31” and up D.B.H.
1. UNIT PRICES FOR PROGRAM PRUNING
FIVE-YEAR TOTAL FOR PROGRAM PRUNING (1st Year + 2nd Year + 3rd Year + 4th Year + 5th Year Subtotal)
X 250 = $ -
FIFTH YEAR SUBTOTAL
X 1,300 = $ -
FIFTH YEAR OF CONTRACT
X 1,200 = $ -
X 1,800
X 250 = $ -
FOURTH YEAR SUBTOTAL
X 1,800 = $ -
X 1,300 = $ -
FOURTH YEAR OF CONTRACT
X 1,200 = $ -
FIRST YEAR SUBTOTAL SECOND YEAR SUBTOTAL THIRD YEAR SUBTOTAL
= $ - X 250 =
X 250 = $ - X 250
1,300 = $ - X 1,300
1,800 = $ -
X 1,300 = $ - X
X 1,800 = $ - XX 1,800 = $ -
X 1,200
SIZE CLASS
FIRST YEAR OF CONTRACT SECOND YEAR OF CONTRACT THIRD YEAR OF CONTRACT
X 1,200 = $ - X 1,200 = $ - = $ -
UNIT PRICE X QTY =
PRICE
UNIT PRICE X QTY =
EXTENDED
PRICE
UNIT PRICE X QTY =
EXTENDED
PRICE
UNIT PRICE X QTY =
EXTENDED
PRICE
UNIT PRICE X QTY =
EXTENDED
PRICE
DATE PALM SPECIES
UNDER 55’
WORKING HEIGHT
DATE PALM SPECIES
OVER 55’ WORKING
HEIGHT
WASHINGTONIA
PALM SPECIES
UNDER 55’
WORKING HEIGHT
WASHINGTONIA
PALM SPECIES OVER
55’ WORKING
HEIGHT
X
20 = $ -
SIZE CLASS
FIRST YEAR OF CONTRACT SECOND YEAR OF CONTRACT THIRD YEAR OF CONTRACT
X 20 = $ - X 20 = $ -
2. UNIT PRICES FOR PALM PRUNING
FOURTH YEAR OF CONTRACT FIFTH YEAR OF CONTRACT
X 20 = $ - X = $ - 20 = $ - X 20X 20 = $ - X
X 20 = $ - X 20 =
= $ - X 20 =20 = $ - X 20
X 20 = $ -
X 20 = $ -
$ - X 20 = $ - X 20 =
FIVE-YEAR TOTAL FOR PALM PRUNING (1st Year + 2nd Year + 3rd Year + 4th Year + 5th Year Subtotal) $ -
FIRST YEAR SUBTOTAL SECOND YEAR SUBTOTAL THIRD YEAR SUBTOTAL FOURTH YEAR SUBTOTAL FIFTH YEAR SUBTOTAL
20 = $ - X 20X 20 = $ - XX 20
PRICE
UNIT PRICE X QTY =
EXTENDED
PRICE
UNIT PRICE X QTY =
EXTENDED
PRICE
UNIT PRICE X QTY =
EXTENDED
PRICE
UNIT PRICE X QTY =
EXTENDED
PRICE
4” - 10” D.B.H.
11” - 20” D.B.H.
21”-30” D.B.H.
31” and up D.B.H.
3. UNIT PRICES FOR DEMAND PRUNING
SIZE CLASS
FIRST YEAR OF CONTRACT SECOND YEAR OF CONTRACT THIRD YEAR OF CONTRACT FOURTH YEAR OF CONTRACT FIFTH YEAR OF CONTRACT
X 100 = $ - XX 100 = $ -
X 500 = $ - X 500 =
= $ - X 100 =100 = $ - X 100
= $ - X
X 500 = $ -
X 500 = $ -
X 500 = $ - $ - X 500
X 200 = $ - X 200 =
= $ - X 500 =500 = $ - X 500X 500
FIVE-YEAR TOTAL FOR DEMAND PRUNING (1st Year + 2nd Year + 3rd Year + 4th Year + 5th Year Subtotal) $ -
X 200 = $ -
FIRST YEAR SUBTOTAL SECOND YEAR SUBTOTAL THIRD YEAR SUBTOTAL FOURTH YEAR SUBTOTAL FIFTH YEAR SUBTOTAL
X 200 = $ - $ - X 200 = $ -
HOURLY
RATE
X HOURS =
EXTENDED
PRICE
HOURLY
RATE
X HOURS =
EXTENDED
PRICE
HOURLY
RATE
X HOURS =
EXTENDED
PRICE
HOURLY
RATE
X HOURS =
EXTENDED
PRICE
HOURLY
RATE
X HOURS =
EXTENDED
PRICE
3-PERSON CREW AND
BUCKET, DURING
REGULAR WORK HOURS
(SEE NOTE 1, BELOW)
3-PERSON CREW AND
BUCKET, DURING
EMERGENCIES AND
AFTER REGULAR WORK
HOURS
90 FT BUCKET DURING
EMERGENCIES AND
AFTER REGULAR WORK
HOURS
x 20 = $ - x 20 = $ - x 20 = $ - x 20 = $ - x 20 = $ -
CRANE SERVICES DURING
REGULAR WORK HOURS
CRANE SERVICES DURING
EMERGENCIES AND
AFTER REGULAR WORK
HOURS
X 20 = $ - x 20 = $ - X 20 = $ - X 20 = $ - X 20 = $ -
ADDITIONAL ROOT
GRINDING
$ - $ - $ - $ - $ - FIFTH YEAR SUBTOTAL
FIVE-YEAR TOTAL FOR BASIC SERVICES (1st Year + 2nd Year + 3rd Year + 4th Year + 5th Year Subtotal) $ -
4. HOURLY RATES FOR BASIC SERVICES (OUTSIDE UNIT AND DEMAND PRUNING)
x 20 = $ -x 20 = $ -
X 50 = $ -
FOURTH YEAR SUBTOTAL
FIFTH YEAR OF CONTRACT
X 300 = $ -
X 75 x 20 = $ -x 20 = $ -
X 75 = $ -
X 50 = $ -
FOURTH YEAR OF CONTRACT
X 300 = $ -
FIRST YEAR SUBTOTAL SECOND YEAR SUBTOTAL THIRD YEAR SUBTOTAL
= $ - x 20 =X 20 = $ - X 20
=20X 20 = $ - x $ - = $ - x 20 x 50
75 = $ -
90 FT BUCKET DURING
REGULAR WORK HOURS x 50 = $ -x 75 = $ - X
50 = $ - = $ - X
X 75 = $ -x 300
TASK
X 300 = $ - X 300 = $ - = $ -
PRICE
UNIT PRICE X QTY =
EXTENDED
PRICE
UNIT PRICE X QTY =
EXTENDED
PRICE
UNIT PRICE X QTY =
EXTENDED
PRICE
UNIT PRICE X QTY =
EXTENDED
PRICE
4” - 10” D.B.H.
11” - 20” D.B.H.
21”-30” D.B.H.
31” and up D.B.H.
SIZE CLASS
FIRST YEAR OF CONTRACT SECOND YEAR OF CONTRACT THIRD YEAR OF CONTRACT
X 20 = $ - x 20 = $ - = $ -
X 40 = $ -x 20
40 = $ -x 25 = $ - x x 40 = $ - x
= $ - = $ - x 25
FIRST YEAR SUBTOTAL SECOND YEAR SUBTOTAL THIRD YEAR SUBTOTAL
= $ - x 15 =x 15 = $ - x 15
FOURTH YEAR OF CONTRACT FIFTH YEAR OF CONTRACT
X 20 = $ - X 20
X 25
X 40 = $ - X 40
5. UNIT PRICES FOR TREE REMOVAL (TO 6 INCHES ABOVE SOIL LINE)
FOURTH YEAR SUBTOTAL FIFTH YEAR SUBTOTAL
FIVE-YEAR TOTAL FOR TREE REMOVAL (1st Year + 2nd Year + 3rd Year + 4th Year + 5th Year Subtotal) $ -
X 15 = $ - X 15
X 25 = $ -
PRICE
UNIT PRICE X QTY =
EXTENDED
PRICE
UNIT PRICE X QTY =
EXTENDED
PRICE
UNIT PRICE X QTY =
EXTENDED
PRICE
UNIT PRICE X QTY =
EXTENDED
PRICE
Less than 13” diameter
13 - 30” diameter
Greater than 30” diameter
$ - $ - $ - $ - $ - FIFTH YEAR SUBTOTAL
6. UNIT PRICES FOR STUMP GRINDING
FIVE-YEAR TOTAL FOR STUMP GRINDING (1st Year + 2nd Year + 3rd Year + 4th Year + 5th Year Subtotal) $ -x 100 = $ -
FOURTH YEAR SUBTOTAL
FIFTH YEAR OF CONTRACT
x 100 = $ -x 200x 200 = $ -x 100 = $ -
FOURTH YEAR OF CONTRACT
x 100 = $ -
FIRST YEAR SUBTOTAL SECOND YEAR SUBTOTAL THIRD YEAR SUBTOTAL
100 = $ - x 100
200 = $ -
X 100 = $ - x x 200 = $ - x x 100 =
X 200 = $ -
SIZE CLASS
X 100 = $ - x 100 = $ - $ -
FIVE-YEAR TOTAL FOR PROGRAM PRUNING (from Section 1, above ) $ -
FIVE-YEAR TOTAL FOR PALM PRUNING (from Section 2, above ) $ -
FIVE-YEAR TOTAL FOR DEMAND PRUNING (from Section 3, above ) $ -
FIVE-YEAR TOTAL FOR HOURLY SERVICES (from Section 4, above ) $ -
FIVE-YEAR TOTAL FOR TREE REMOVAL (from Section 5, above ) $ -
FIVE-YEAR TOTAL FOR STUMP GRINDING (from Section 6, above ) $ -
BID TOTAL $ -
PRICING SCHEDULE TOTALS
| BID ITEMS 2026-Program Pruning |
| Program Pruning |
| BID ITEMS 2026-Palm Pruning |
| Palm Pruning |
| BID ITEMS 2026-Demand Pruning |
| Demand Pruning |
| BID ITEMS 2026-Basic Hourly Services |
| Basic Services (hourly) |
| BID ITEMS 2026-Tree Removal |
| Unit Prices Removals |
| BID ITEMS 2026-Stump Grinding |
| Stump Grinding |
| BID ITEMS 2026-Totals |
| Totals |
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