RFQ_CDS260362_Roof_Replacement_-_Martin_1213_NW_9th_St._Ocala_-_Exhibit_C_-_Work_Write-up.pdf
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- Solicitation number
- RFQ# CDS/260362
- Issued by
- Marion County, Orlando City, Florida
About this file
This Work Write-up document, prepared by the City of Ocala, Florida, details comprehensive roof replacement and residential rehabilitation specifications for a property located at 1213 NW 9th Street, Ocala (Parcel #2570-403-413). The scope of work encompasses complete roof tear-off and replacement, structural repairs, installation of new roofing components including asphalt shingles with minimum 130 MPH wind rating and 30-year warranty, metal flashing, soffit and fascia, gutters and downspouts, hurricane tie installation, attic ventilation modifications, and chimney repairs. The project requires compliance with current Florida Building Code standards and necessitates multiple permits including building, roofing, plumbing, electrical, mechanical, and gas permits. Work must be completed within 30 days from the Notice to Proceed, with the non-mandatory pre-bid meeting scheduled for January 27, 2026 at 10:00 AM EST at the project site and proposals due by February 3, 2026. The contractor must coordinate with the homeowner (Sheryl Martin) and the City of Ocala Building Department throughout construction to ensure all required inspections are requested and passed, including final inspections from both the City Building Department and Community Development Services Department.
The contract is awarded on a lump-sum basis to the lowest qualified responsive bidder, with an estimated permit cost allowance of $100.00 included in the bid. Contractors must provide detailed pricing proposals for unforeseen structural damage beyond specified allowances (608 square feet of roof deck material and 300 linear feet of fascia/rafter/truss materials) through change orders. The contractor is responsible for obtaining all required permits, scheduling inspections, and managing asbestos and lead-based paint materials in compliance with applicable protocols. Contract deliverables include roofing warranties from both contractor and manufacturer, a Uniform Mitigation Verification Inspection Form with photographs, owner manuals, and a comprehensive three-ring binder containing all project documentation and material and contractor lien releases provided to the homeowner at project closeout. Liquidated damages of $250.00 per calendar day apply for failure to complete work within the specified 30-day timeframe, and a 12-month material and labor warranty is required from the completion date.
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Text version
Exhibit C – WORK WRITE-UP-Roof CONTRACT# CDS/260362
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Rehabilitation Specification: GRNT SHIP/WO CRA
CRA: west
Applicant: SHERYL MARTIN
Address: 1213 NW 9TH ST
Parcel #: 2570-403-413
Work must comply with the current Florida Building Code.
TYPES OF PERMITS REQUIRED:
Building Roofing Plumbing Electrical Mechanical Gas
CONTRACTORS REQUIRED:
General/Builder/Residential Roofing Plumbing Electrical HVAC Gas Specialty
Project must be fully completed in 30 days.
GENERAL CONDITIONS
1. It is the responsibility of the contractor and/or sub-contractors to obtain all required permits necessary to perform the work described above and to properly post/display them clearly at the job site.
2. It is also the responsibility of the contractors and sub-contractors to ensure all required inspections are requested and passed, up to and including the final inspections from the City of Ocala Building Department and the Community Development Services Department.
3. Due to this being an owner-occupied residence, the contractor MUST coordinate with the Owner and City of Ocala Building Department/Inspectors when requesting the necessary inspections for this project. (Owner may move out during construction.)
4. All references to equivalent imply the substituted goods/materials must meet or exceed the specifications of the brand requested.
Exhibit C – WORK WRITE-UP-Roof CONTRACT# CDS/260362
C - 2
Item 1- Roof
1) Contractor shall follow best practices when asbestos and/or lead is present in affected areas as per lead/asbestos reports when lead/asbestos has been found in the project.
2) This work Will Require a Re-Roof Permit.
3) Tear off all roof surfaces to the roof deck sheathing and repair any/all damaged or rotted areas as required. Contractor shall confirm the number of layers.
4) Remove and dispose of old skylights if installed. Satellite dishes shall be removed and reinstalled at owner direction.
5) Contractor will provide and install, if necessary, up to 608 sq. ft. of roof deck material and will provide a per sq. foot cost of material and labor on any unforeseen sheathing damage over 608 sq. ft. (20 sheets of plywood), determined as a change order.
6) Contractor will provide and install, if necessary, up to 300 lf. of fascia/rafter/truss tails and purlins and will provide a per foot cost of material and labor on any unforeseen decking or fascia or rafter/truss tail damage., determined as a change order.
Check all truss to bond beam/top plate connections, ensure that truss straps have minimum 3 visible nails/screws in the side of the truss/rafter. Use #10D nail or SDS screw. Nails should be bent over on the opposite side. Install Simpson H2.5 Galvanized Hurricane Tie to each truss top plate/bond beam (where tie downs are missing or visually uninspectable). Fasteners for hurricane clips shall be rated for the material to which it will be installed, (wood or masonry) minimum embedment shall be according to manufacturer’s specification. ALL HOLES SHALL BE FILLED. IT MAY BE NECESSARY TO ATTACH TO THE MASONRY STRUCTURE. This must be inspected by the Rehab Inspector before closure.
7) Ensure all roof sheathing/decking is re-nailed per code requirements and passes required inspections.
Roof coverings shall be applied to solidly sheathed roofs (install dead wood as necessary) or spaced sheathing where code approves, except where the roof covering is specifically designed to be applied to spaced supports.
8) Inspect all structural roof components, trusses, rafter tails, purlins, fascia boards visible during re-roof.
Provide and install materials needed to “scab”, replace or reinforce areas of rot or minor damage on roof framing members.
9) If major (requires an Engineer) structural damage is discovered, it must immediately be brought to the attention of the Rehab Inspector to determine how to proceed.
10) Provide and install ALL new roof components, 2” Aluminum Drip-edge, concealed “shingle over” ridge vent (install maximum amount of ridge vent), electrical mast collar, lead boots for plumbing vent pipes and risers for vents, colored to match roof. (Include new Range Hood Vent (8” or 10” w/ integrated damper) if vent currently exists, Bathroom Exhaust Vents (2 at 4” – 6” each, w/ dampers) are mandatory, and new vents for gas water heater and furnace (if needed) (New Boot and Riser Vent colors to complement/match roof covering/house colors).
11) Provide and install completely new metal flashing in valleys, around chimneys (where necessary) and fasten and seal in place fully. Chimneys shall be provided with crickets where the dimension parallel to the ridgeline is greater than 30 inches (762 mm) and does not intersect the ridgeline. Confirm all areas are sealed and do not leak.
Exhibit C – WORK WRITE-UP-Roof CONTRACT# CDS/260362
C - 3
12) Provide and install new materials for any other vent penetration not listed above. Insure all new and existing ductwork is properly and securely connected to new roof vents.
13) Dry-in with a code approved water barrier over sloped roof.
14) Provide and install, code compliant, asphalt shingles, minimum 130 MPH wind rating and minimum 30-year warranty. Flat roofs use RUBEROID® torch system equal or better. Owner to choose color following contract signing, and Rehab Specialist must approve. (Lighter, Energy Star colors suggested).
If code requires, install code compliant metal roofing.
15) Provide and install code approved “Peel and Stick” per FBC 2023 8th edition, over 100% of any shallow roof areas and insure all required or needed flashing is completely/properly installed.
16) Remove and properly dispose of all debris from roof and nails around home, and ensure no nails are left, especially in driving/parking/walking areas.
17) Provide homeowner and Rehab Specialist with written copy of roof warranty from contractor and manufacturer, including the shingle color and brand name and model line of shingles and underlayment used, immediately following Roof final inspection.
18) NOTE: It is the contractor’s responsibility to schedule and successfully pass all required inspections.
19) Install new aluminum soffit/fascia throughout and porch ceilings (aluminum/vinyl soffit and aluminum fascia, vinyl porch ceilings). Provide owner with color choices. Remove frieze blocks/other soffit if installed for proper airflow.
20) If installed, Replace gutters/downspouts with new seamless 6” gutters w/gutter guards to original condition. Adjust for proper water flow. Include splash blocks, splash guards, etc. Seal all joints to eliminate/reduce leaks. Provide owner with color choices.
21) If installed and damaged, make level 4 legs(corners) of top of chimney and install full coverage, 24-gauge galvanized steel hood (chimney cap) if old cap is missing and/or damaged beyond repair. Secure according to manufacturers’ instructions.
22) If installed, check draft hoods on top of gas appliances (water heater, furnace) before the start of work and at completion, to make sure they were not moved during construction.
23) If required, the awarded contractor will be responsible for contacting Ocala Electric Utility (OEU) at 352- 351-6620 to arrange for a maintenance disconnect for the electrical wiring on the roof before beginning the work. Upon scheduling, OEU will disconnect the service line to facilitate the necessary work. Once the awarded contractor has completed the work in the designated area, they must notify OEU for reconnection. Please note that there is no additional charge associated with this service.
24) Contractor shall submit a current Uniform Mitigation Verification Inspection Form with photos and signed by a qualified inspector.
25) Contractor shall install fascia board throughout before installing soffit and fascia.
Item P – Permits
This amount of __100.00________ is the estimated permit cost/allowance for this project.
At project closeout and before final payment, Contractor shall submit to homeowner, a 3-ring binder to include:
Exhibit C – WORK WRITE-UP-Roof CONTRACT# CDS/260362
C - 4
Prime Contractors information w/warranty
Sub-contractor information
Registered roof warranty and claim information
All owner manuals/instructions
Provide a list of the manufacturer, type, sheen/finish and color of all coatings used and the respective locations where they were applied, to the owner
Color choices (all color/product choices and/or changes to previously agreed upon choices shall be done in writing)
Also, to project manager:
Final Payment Affidavit
Attic insulation certificate
Owner final acceptance of the work
Material and/or contractor lien releases
File details come from the government source that posted it. Updated .