RFP26-0434_Design_Build_for_Grove_Garage.pdf

Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M.

CITY OF ORLANDO

REQUEST FOR PROPOSALS (RFP)

DATE OF ISSUE: August 3, 2026

PRE-PROPOSAL August 18, 2026

RFP DUE DATE: September 4, 2026

RFP DUE TIME: 2:00 p.m., Local Time, City of Orlando, FL

RFP DELIVERY LOCATION: City of Orlando Procurement and Contracts Division 400 South Orange Avenue, Fourth Floor Orlando, Florida 32801

RFP TITLE: Design-Build Services at Grove Park Garage

RFP NO: RFP26-0434

DIRECT ALL INQUIRIES TO: William Resto, Procurement Agent II Phone: (407) 246-3364 Email: William.Resto@Orlando.gov

BUSINESS NAME & ADDRESS: CONTACT INFORMATION:

Business Name Name of Contact Individual

Address Contact Address

City, State, Zip Contact City, State, Zip

Business Telephone Number Contact Telephone Number

Business email address Contact email Address

DUNS NUMBER (Dun & Bradstreet) mailto:William.Resto@Orlando.gov

Design Build Services at Grove Park Garage RFP26-0434

Procurement and Contracts Division Page: 2

SECTION

TABLE OF CONTENTS

TITLE

PAGE

1 LEGAL NOTICE 3

2 GENERAL INFORMATION 5

3 MINIMUM REQUIREMENTS: DESIGN CRITERIA 7

4 QUALIFICATIONS PROPOSAL FORMAT 14

5 QUALIFICATIONS PROPOSAL SUBMITTAL 20

6 TERMS AND CONDITIONS 21

7 PROPOSAL EVALUATION AND SELECTION 30

ATTACHMENTS

ATTACHMENT 1 QUALIFICATION QUESTIONNAIRE 34

ATTACHMENT 2 ADDENDUM RECEIPT VERIFICATION 41

ATTACHMENT 3 SMALL AND LOCAL ENTERPRISE PARTICIPATION

FORM

ATTACHMENT 4 VETERAN BUSINESS ENTERPRISE PARTICIPATION

FORM

ATTACHMENT 5 CONFIDENTIAL AND/OR PROPRIETARY INFORMATION

EXEMPTION FORM

ATTACHMENT 6 CERTIFICATION REGARDING PROHIBITION AGAINST

CONTRACTING WITH SCRUTINZED COMPANIES

ATTACHMENT 7 DESIGN BUILD FEE FORM 47

ATTACHMENT 8 HUMAN TRAFFICKING AFFIDAVIT 48

EXHIBITS

EXHIBIT “A” EVALUATION CRITERIA FOR SHORT-LISTING 49

EXHIBIT “B” EVALUATION CRITERIA FOR FINAL RANKING 50

EXHIBIT “C” WAGE DETERMINATION – DAVIS BACON 51

EXHIBIT “D” POST SELECTION DOCUMENTS 52

EXHIBIT “E” BOUNDERY SURVEY 53

EXHIBIT “F” FEASIBILITY STUDY 54

Procurement and Contracts Division Page: 3

SECTION 1 - LEGAL NOTICE

NOTICE OF REQUEST FOR PROPOSALS FOR

RFP26-0434 DESIGN-BUILD SERVICES AT GROVE PARK GARAGE

Pursuant to Section 287.055, Florida Statutes, and the policies and procedures of the City of Orlando (City), Florida, notice is hereby given that Proposals for RFP26-0434 for the Design Build Services at Grove Park Garage Project must be submitted electronically, on the City’s e-Procurement Portal website at the following web link: https://procurement.opengov.com/portal/orlando by 2:00 p.m., local time, on September 4, 2026 in order for a Proposer to be considered for the project.

Contractor(s) shall furnish the design services and construction services specified in the RFP for the Design-Build Services at Grove Park Garage

Solicitation will be available on August 3, 2026, and may be obtained from the City’s e-Procurement Portal, OpenGov, at the following web link: https://procurement.opengov.com/portal/orlando.

Respondents must have on their team an appropriately licensed Florida Contractor pursuant to Chapter 489 Florida Statutes to be considered responsible Respondents and eligible to be awarded a contract. Respondents must also have on their Design Build Team either (1) a Florida licensed qualifying agent to provide architectural services pursuant to Section 481.219 of the Florida Statutes or (2) be qualified and registered in the State of Florida to provide engineering services pursuant to Section 471.023 of the Florida Statutes.

All questions about the meaning/intent of the Solicitation must be received in writing on or before 5:00 p.m., local time, August 26, 2026, to William Resto at William.Resto@Orlando.gov in the Procurement and Contracts Division, 400 S. Orange Ave., 4th Floor, Orlando, Florida 32801.

Selected Respondent(s) shall be required to provide Performance and Payment Bonds in an amount equal to the Contract Price, including the estimated Guaranteed Max Price (GMP). The Surety must be licensed to do business in the State of Florida, must be included on the United States Department of the Treasury’s Listing of Approved Sureties, and must have at least an “A-” rating in accordance with the most current A.M. Best Company financial strength ratings.

No award of a contract or subcontract can be made at any tier to any party which is debarred or suspended or otherwise excluded from or ineligible for participation pursuant to federal or state requirements.

Responsible Contractor’s Policy For Contract Agreements with an estimated value of at least $100,000, the Respondent will be required to comply with the City of Orlando’s Responsible Contractor’s Policy, which requires that Respondent pay its workers and require its Subcontractors to pay their workers on this Project an hourly wage, based on classification for the Orlando region established by the Davis-Bacon Act (hereinafter “hourly wage”). The Wage Determination for this Project can be found at www.sam.gov/. The applicable county is Orange County, and the construction type is: Building (FL20260218, 01/02/2026). However, no worker (at all tiers) shall be paid at a rate less than the Living Wage of $15.00 per hour.

A person or affiliate, as defined in §287.133, Florida Statutes, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, https://procurement.opengov.com/portal/orlando https://procurement.opengov.com/portal/orlando mailto:William.Resto@Orlando.gov http://www.sam.gov/

Procurement and Contracts Division Page: 4 proposal, or replies on leases of real property to a public entity; may not be awarded or perform work as a Progressive-Progressive-Design-Builder, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in §287.017, Florida Statutes, for CATEGORY TWO for a period of thirty-six (36) months following the date of being placed on the convicted vendor list.

The City of Orlando reserves the right to waive any informalities, to reject any or all Proposals, or to re-advertise.

Procurement and Contracts Division Page: 5

SECTION 2 - GENERAL INFORMATION

2.1. Solicitation Information

The Procurement and Contracts Division is the official source to obtain information relating to City of Orlando (“City”) solicitations. It is incumbent on the Respondent to obtain solicitation and current award information prior to and after the scheduled opening date of the Request for Proposal.

Information is updated as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a Request for Proposal. The term Respondent may be used interchangeably with the term “Proposer” or “Design-Builder” or “Design-Build Firm” herein. You may obtain award and other solicitation information in a variety of ways:

1. There are currently two Internet sites available to obtain Advisory Committee rankings, Notice of Intended Action for award, and other information:

a. The City of Orlando Procurement and Contracts Division’s Website:

http://www.cityoforlando.net/procurement

If you are interested in obtaining solicitation information, copy and paste the above link into your web browser and click on View Current Bids. Please remember that you must keep your registration information up to date in order to continue to receive notifications of solicitation opportunities that meet your commodity code selections.

b. Direct link to the City’s e-Procurement Portal, OpenGov:

https://procurement.opengov.com/portal/orlando

2. You may visit the Procurement and Contracts Division to obtain award information, solicitation packages, addendums and other documents. Our office is located at:

City of Orlando, City Hall 400 South Orange Avenue, 4th Floor Orlando, Florida 32801

3. You may also call the Procurement and Contracts Division at (407) 246-2291, during normal business hours, to request award and other solicitation related information.

Respondents choosing to contact the Procurement and Contracts Division directly for information should still maintain an accurate and updated OpenGov vendor file with its proper contact and email information at all times during the solicitation process. Respondents will receive information from the City through the e-procurement Portal throughout the course of the solicitation and selection process.

The City shall not be responsible for a Respondent’s failure to create and properly maintain an e- Procurement portal vendor file and Respondents shall be deemed to have received all information posted on or transmitted by such system.

http://www.cityoforlando.net/procurement http://www.cityoforlando.net/procurement https://procurement.opengov.com/portal/orlando

Procurement and Contracts Division Page: 6

2.2 Schedule

The schedule for this Design-Build project is anticipated to follow this sequence:

Legal Notice Advertised August 2, 2026 Release of Solicitation August 3, 2026 Non-Mandatory Pre-Proposal Conference (City Hall Orlando) (Fairview Conference Room 9th Floor, 400 S. Orange Ave, Orlando, FL) August 18, 2026 Cut-off for all Questions (5 p.m.) August 26, 2026 Addendum to Solicitation (to Answer Questions Received before Cut-off) August 31, 2026 Proposal Due Date September 4, 2026 Anticipated Notification of short-listed Respondents TBD Anticipated Presentations with short-listed Respondents TBD

The City may, in its sole discretion, make changes or alterations to the anticipated schedule, as the City determines it is in its best interest.

2.3 Contract Information

The design and construction for this Project will be contracted under a single entity known as the Design-Build Firm. The process for selecting this firm is authorized in Section 287.055, Florida Statutes.

2.4 Use of Trimble Unity Construct project management software (formerly, E-Builder).

The selected Design-Builder will be required to utilize the City of Orlando’s current project management software in the performance of services hereunder at the expense of the awarded proposer.

Procurement and Contracts Division Page: 7

SECTION 3 – MINIMUM REQUIREMENTS: DESIGN CRITERIA

3.1 Project Discussion

A. This project shall be designed and constructed in general conformance with the design criteria outlined in this section. Exceptions to these criteria may be granted by the City of Orlando (“City”) only upon written approval by the City’s Project Manager.

B. The Design-Build Firm (“DB Team”) shall design, permit and furnish all labor, equipment, supplies and material to construct a complete and operable Parking Garage (“Garage”) complying with all applicable codes and standards. All components required for the parking garage shall be part of these requirements regardless of whether they are specifically outlined in this section.

3.2 Project Overview

A. The proposed Grove Park site is located in the City of Orlando, one block northwest of the Kia

Center, directly west of the Central Business District on the West Side of downtown. The site is

6.75 acres, divided by Grove Park Drive into a northern and southern parcel bounded by West Central Boulevard to the south, North Division Avenue to the east, W Washington Street to the north and North Terry Avenue to the west.

B. The City desires to develop this location in phases. The boundary survey provided (Exhibit E) presents the overall project limits. This project seeks to construct a multi-level parking structure with a minimum of 800 parking spaces. The first level shall include programming for Downtown Clean Team and Ambassadors’ headquarters, and parking to accommodate Clean team, ambassadors. The remaining levels shall consist of parking for courthouse employees, Travel & Leisure and overflow for local sports venues. The city’s completed feasibility study and conceptual design efforts have been provided (Exhibit F).

C. The structure will have up to seven (7) levels. The garage footprint must fit within the property lines. The City will require a minimum 15-foot setback from all right-of-way boundaries for streetscape development. All stall sizes will be a minimum 9’-0” wide and 18’-0” deep in the proposed structure. No compact spaces are required.

D. The design of the parking garage is governed by the design criteria, but the DB team shall determine the particular detail of the layout of the garage and other infrastructure design subject to the review and approval of the City’s Project Manager.

3.3 Project Phasing and General Requirement

A. Phase I of this Project is the Preconstruction/Design Phase. The selected DB Team shall develop the design in close collaboration with the City of Orlando and its stakeholders (collectively to be referred to as the “City Team”), generally following the criteria and programming outlined here.

The DB Team shall hold a kick-off meeting with the City Team to further develop the design intent and scope of the garage. Following the kick-off meeting, the DB Team shall schedule regular meetings with the City Team to obtain input during design development. Early deliverables for review by the City Team shall include an initial project program, a preliminary schedule and a preliminary Guaranteed Maximum Price (“GMP”) estimate. These items shall be combined in a Preliminary Design Report (“PDR”), which shall outline all of the project parameters, provide a review of proposed manufacturers and components, and include an updated, scaled plan. The PDR shall be submitted to the City’s Project Manager. The City’s Project Manager will then distribute the PDR to the City Team for review and comment.

B. The DB Team shall proceed with design development based on input received from the City on the

Procurement and Contracts Division Page: 8

PDR. The DB Team will conduct regular meetings with the City Team to coordinate and develop the design elements at 30%, 60% and 90% design draft reviews. The DB Team’s deliverables will include detailed plan sets, specifications, current GMP estimate, and a project schedule for final design and construction phases. These deliverables will undergo review by the City Team and Permit Review Teams during each phase. The 30% deliverables will be subject to courtesy reviews by City Permitting Staff, including but not limited to the Appearance Review Board and Site Engineering. The 60% deliverable should include submissions for all necessary permits. Upon acceptance and approval of the 90% deliverables by the City’s Project Manager, the DB Team will proceed to finalize the construction documents. Comments provided after the 90% review will be incorporated into the construction documents unless otherwise agreed to by the City’s Project Manager.

C. The technical specifications for the project shall conform to the format of the Construction Specification Institute (Divisions 0 through 16). The General Conditions (Section 00700) and the General Contract Documents (Division 1 specifications) for the project will be provided to the DB Team by the City.

D. The design and construction work shall be performed in accordance with the requirements of applicable Federal, State, County, and City codes, laws, ordinances, regulations, and standards.

Where these rules overlap or conflict between the same requirements, the requirement which is more stringent shall govern.

E. When the DB Team’s drawings and specifications are substantially complete, the DB Team shall develop the final GMP and construction schedule. The DB Team will use an “open book” method to develop the final GMP, including competitive bids solicited from qualified subcontractors and vendors. The DB Team may choose to develop the GMP at an earlier point in design development but does so at their sole risk.

F. If the GMP and construction schedule are found to be acceptable, City Staff will seek authorization from City Council for the GMP and move to execute a construction phase (Phase II) contract with the selected DB Team. The City reserves the right to reject the GMP and may determine, in its sole discretion, that it is not in the public interest to continue with Phase I or to move forward to Phase II of the Project. In the event of a rejection, the City will only be liable for reimbursing the DB Team for costs incurred to date. The City may then choose to solicit bids from other interested proposers to continue with the project.

G. The GMP that is agreed upon by the DB Team and the City at the conclusion of Phase I will serve as the basis for Phase II, the construction of the garage project. As part of the GMP, the DB Team shall obtain and pay for all necessary permits required by state and local agencies for the construction of the work, which will include such things as water management district permits, building permits, and utility service permits. Building permits shall be obtained by the DB Team through the City of Orlando as well as any other required jurisdictions.

H. Studies, investigations, designs, and calculations shall be performed by responsible, licensed professionals who shall design a complete facility that meets the operational needs and expectations of the City. The responsible design professionals for the successful DB Team will be required to certify, sign, and seal their respective drawings and specifications in compliance with Florida

Procurement and Contracts Division Page: 9

Statutes. These design professionals must review and approve shop drawings and equipment submittals during the construction phase (Phase II) of the project.

I. The DB Team is required to coordinate the phasing and construction schedule throughout the project. The DB Team will be required to deliver an updated design/construction schedule every 2 weeks to the City Team throughout the project life.

J. The DB Team shall create a Master Specifications document for the project and all amenities therein that includes a final as-built package of plan drawings, manufacturer specifications, shop drawings and equipment operation and maintenance manuals, instructions, recommended and/or required schedules for operation and maintenance of all on site equipment, facilities, structures, landscape, irrigation, and utilities. The City expects that the DB Team will assume maintenance operations of the property for the duration of the construction project. At substantial completion of the garage, the Master Specifications Document shall be certified and furnished to the City’s Project Manager. This information shall be provided in hard copy and electronic form in a format approved by the City. A draft of the Master Specifications Document shall be provided to the City 2 weeks prior to substantial completion for review and approval by the City.

K. The DB Team’s warranty period for all components of the garage will begin at substantial completion which is when turnover of the garage to the City occurs.

3.4 Schedule

A. The Schedule for the design, permitting and construction of the Garage shall not exceed 670 days.

Notice to Proceed will be issued by the City’s Project Manager to the Design-Build Firm upon execution of the Phase I Contract.

1. Liquidated Damages shall be set at $4,000.00/day.

3.5 Project Budget

A. The total budget for the DB project is $35,750,000. The City’s funds budgeted for the development of the project include; the design, permitting, and construction budgets, and all other fees and costs necessary to develop the project and turn the completed facility over to the City ready for use. The DB Team shall demonstrate in their Proposal their willingness and ability to negotiate a price that is less than the budget and meets the design criteria set forth in the Request for Proposals. The City reserves the right to remove scope for either owner direct purchases or other reasons. Should the City elect to remove scope, the budget shall be reduced accordingly.

3.6 Project Program and Design Criteria

A. The phased development of this property shall seek to maximize the future buildout of the remaining parcels. The relocation or abandonment of Grove Park Drive may be considered in concept plans. It is desired to promote future development within an area between the parking structure and courthouse.

B. The open parking structure shall be designed with quality materials and long-term durability. The structural system shall be optimized for precast concrete construction methods. Any structural system proposed must be clear-span construction, i.e. no intermediate columns or columns between parking spaces. Design of the structural members of the garage should discourage pigeon roosting in the facility.

C. Entry and exit gates shall be set back from the right-of-way to provide queuing space for at least two vehicles per lane (two lanes in, four lanes out). The queue depth shall accommodate one large commercial box truck.

A dedicated city-use access shall branch off before the gate arms, allowing municipal departments unimpeded entry to dedicated Level 1 Spaces. All entry and exit gates shall be equipped with RFID-enabled

Procurement and Contracts Division Page: 10 key card access systems. The system shall be scalable and capable of future integration with citywide digital access infrastructure.

D. A comprehensive Traffic study shall be conducted. Including but not limited to the intersections at North Terry Avenue and West Central Boulevard, North Division Avenue and West Central Boulevard, North Division Avenue and West Washington Street, West Washington Street and North Terry Avenue.

E. The Parking Garage is planned as a maximum seven-story vertical structure, employing an internal double helix circulation system. A double helix system includes concealed ramping system exposed only flat levels from exterior, and separate entry and exit ramps, with dedicated one-way up and down circulation. Ramps are to be designed with an approximate slope of 6.5 degrees.

F. Level 1 includes minimum, 10,800 SF-conditioned space for Downtown Clean Team and Downtown Ambassadors headquarters- and 11,800 SF general office space. Said spaces must help activate the ground level along the public realm. Level 1 will also include minimum 20,000 SF of secure staging area for equipment and parking for Level 1 tenants. This area shall be physically separated from the public vehicle circulation. Approved personnel shall enter through secure one-way route before public ramp system.

G. To provide sufficient height for ground level uses, including mechanical and service space inside the parking structure, the ground level floor must have a minimum floor to ceiling height of 17 feet-6 inches.

H. Levels 2-7 shall function as common-use parking with no designated parking stalls included. Parking levels, including the roof, must shield vehicle headlights from adjacent properties. An opaque wall, a minimum 42-inches tall (railing height), to screen headlights must be used. Rooftop parking should be visually screened from above via shading devices, trellises, canopies or solar panels.

I. The garage will feature three elevators. The elevators should be traction-based, with a preference for gearless systems.

J. The garage shall include four stair cores. Stairs will be open aired and non-conditioned, designed with safety in mind and align with Crime Prevention Through Environmental Design (“CPTED”) best practices.

K. Alternative Transportation methods shall be incorporated on Level 1. Outdoor racks for bike storage as well as E-Bike and Scooter drop zones.

L. The garage shall reflect the City’s commitment to smart infrastructure through deployment of the following technologies; Vehicle Detection Systems, Dynamic Signage & License Plate Recognition (LPR), Digital Parking Management System, Electric Vehicle (EV) Charging Infrastructure and Advertising & Revenue Generation Signage Placements. A data routing room for the uses listed previously should be incorporated in the design on the structure. The room should be designed to maintain 60% humidity or less and 72 degree or less, with 220 volt; 20 amp power supply. Electrical facilities shall be designed and constructed to provide service to elevators and parking attendant booths. A “UPS” system shall be included in the electrical system of the proposed structure.

M. The garage must incorporate a modern ticketing and payment system that enables frictionless entry and exit. These payment options should be equipped to accept a wide range of digital payment options including credit cards, mobile wallets, and regional ePass systems.

N. The garage must incorporate Level 2 EV Charging Stations distributed across multiple levels for public parking access. The number of charging stations should be aligned with current code requirements. Level 1 tenant parking shall also consider minimum twenty EV spaces. The electrical

Procurement and Contracts Division Page: 11 infrastructure must include stub-outs and dedicated conduit pathways to support future expansion of EV charging capabilities.

O. Landscaping and streetscaping are an integral part of the design features of the garage site. The Design- Build Firm should include these concepts in the overall design strategy of the features of the garage.

The Appearance Review Board has guidelines for streetscaping and landscaping that will help determine the most practical and aesthetically pleasing applications.

P. City Ponds and Stormwater detention areas surrounding the property are at capacity, therefore this site must be treated as a closed basin. Stormwater shall be directed away from travel lanes, parking stalls sloped ramps and circulation areas. Underground vault systems shall be implemented within the Project Site. Vaults shall be sized for maximum build out of the entire project limits.

Q. Service Utilities shall be adequately sized and confirm availability with providers to determine if pumps or additional infrastructure is needed.

R. Patron security is an important consideration, and an energy efficient lighting system is essential.

Emergency lighting shall be provided in the appropriate areas. A security alarm system and camera security system shall be furnished to address the needs of the users of the facility. An emergency generator shall be provided to handle elevator power, security, parking operational equipment, and emergency lighting.

S. An architectural treatment that screens the parking garage openings must be applied to all floors without facade activation. Consideration should be given to artwork on the exterior of the structure or any innovative feature that will make the structure attractive. Architectural features must be incorporated at all pedestrian access points. The City's art coordinator should be consulted during the preliminary design to determine any opportunities for public art.

T. Appropriate signage and graphics shall be provided at the facility to clearly define access and egress, emergency and safety information, and any other information necessary for the operation of the garage. A detailed plan of the signage program shall be prepared as a part of the Design Report.

U. Americans with Disabilities Act (ADA) requirements (Federal and State) must be incorporated in all aspects of the garage and pedestrian crosswalk.

3.7 Project Communications Requirements

A. To meet the City’s communications requirements, the DB Team will be required to do the following

1. Submit to the City Project Manager and/or Construction Manager or designee any communications plan proposed by the DB Team to be approved by City Communications prior to contracting/creating the work. DB Team must work with City Team to develop the scope and plan for all communications at the start of the project.

2. Submit to the City Project Manager and/or Construction Manager or designee any proposed graphics, website or social media postings, multi-media creations, neighborhood outreach and media responses for approval by the City Communications project liaison BEFORE posting/submitting to any outlet.

3. Ensure that any content and tools are compatible with the City’s brand and platforms and can be maintained by City Communications staff.

4. Ensure that proposed work is needed and not planned to be produced and managed by City Communications staff.

5. Provide at least 72 weekday work hours for City Communications to review proposed

Procurement and Contracts Division Page: 12 communications before planned postings/mailings.

6. Maintain high-level security on all platforms.

7. Provide briefing sheets and their updates on a weekly basis to the Project Manager and/or

Construction Manager and City Communications.

8. Attend regular update meetings between City Communications representatives and DB representatives that focuses on what has been accomplished and what will happen next.

Important benchmarks/milestones should be planned in advance with projected dates indicated. Any changes in schedule or scope will be communicated with the team after the Project Manager and/or Construction Manager approves. Frequency of meetings will be determined during phases of the project design and construction.

9. Provide regular written construction updates for the public that will be emailed to members of the public who sign up to receive it and posted on project specific web pages by City web managers

10. Provide a DB staff member who must be responsive to the City within 24 hours of City calls during business hours to answer questions that may arise from media inquiries. This same contact must respond to City Communications representative within 2 hours of any major event/action on the project that would attract media or public attention, including during evenings and weekends.

11. Provide outreach to nearby businesses and residents regarding construction impacts including road closures, laydown or parking that will be blocked to be reviewed and approved by City Communications.

12. City Communications must have final approval on all communications involving the project.

13. Media Relations – All correspondence from media regarding City projects must be vetted through City Communications representative. Questions and correspondence regarding what other non-City work contractors, consultants and subs are doing do not need to be vetted through City.

a. Examples of what is not needed

i. Graphic design – the City employs a team of graphic designers; all well versed in the City’s brand specifications and communication style.

ii. Social media – A team of social media managers and interactive media specialists create content for and manage more than 80 social media accounts spanning a wealth of platforms.

iii. Multi-media – audio and video production services are provided by a full-time staff of experts in their field.

3.8 Supplemental Scope of Work

A. The City has adopted the sustainability goals set by Mayor Dyer’s Green Works Initiative as a top priority. Green Works 2030 requires all new City Facilities to pursue LEED certification, while simultaneously addressing the following goals:

a. Reduction of City energy consumption by 50% by 2030

b. All municipal energy consumption must be delivered by renewable resources within the same time frame.

c. Design the new facilities using environmentally friendly products, minimum energy consumption, proper indoor air quality, and provisions for recycling within LEED guidelines and within budget.

Procurement and Contracts Division Page: 13

B. The City will consider the use of a solar-ready equipment system installation, a solar array design maximized to support solar capture with a net-zero desired goal. Orientation of the elements to maximize solar capability, and to support a mounted or ballasted solar array system, are to be considered but not required.

Procurement and Contracts Division Page: 14

SECTION 4 – QUALIFICATIONS PROPOSAL FORMAT

The Proposal, in response to this Solicitation, shall include the following information and be presented in the order shown below. Failure to adhere to these requirements may be cause for rejection of the Proposal.

Additionally, any correction or resubmission done by the Respondent will not extend the required due date and time of the response to this Solicitation. The format of the Proposal shall be as follows:

1. Letter of Introduction

The Letter of Introduction shall give the name and address of the Respondent. The letter shall name the person or persons authorized to make representations for the Respondent and give address(es) and telephone number(s) for same. The letter must be signed by an individual, partner, or officer of the Respondent who is authorized to bind the Respondent. Letter of Introduction shall be addressed to the City of Orlando’s Chief Procurement Officer.

2. Table of Contents

The Table of Contents shall list the items (3 and 4) below along with page numbers and Tabs indicating where this information can be found.

3. Cover Page from this solicitation with the completed information. The cover page from this Solicitation shall contain the requested information.

4. Business Experience and Qualifications Furnish information concerning finances, facilities, personnel, and experience as is necessary to determine its responsibility and competency to execute the Work covered in the Proposal. The following shall be included:

a. Completed Qualification Questionnaire (Attachment 1 to this solicitation package).

b. The Respondent must include a list of contractual companies and design firms to be associated with this Project and by name reference the professionals of record for their respective portions of the design work. Also, list primary supervisory personnel to be assigned for the construction work. Respondents will not be permitted to replace team members or personnel named without City. Following the list, a summary of the corporate capabilities and relevant experience of each of the above referenced parties in terms of ability to execute the particular work assigned, shall be presented as follows:

(1) Relevant and similar project experience of each firm associated with the

Progressive-Design-Build team to include:

i. Project Narrative

ii. Original Design Fee Vs. Final Design Fee with an Explanation of Any Extra Work Authorizations or Change Orders (if from a project representing a design consultant).

iii. Original Bid and Final Construction Costs, with Explanations of any change orders (additive or deductive)

iv. Information regarding phasing and processes to maintain operations

Procurement and Contracts Division Page: 15

v. Project Schedule with information on original expected completion number of days and final completion number of days with explanation for any delays

vi. Narrative on Public Outreach and Information Services and Coordination provided

(2) Academic and/or practical background covering college and training in the particular skills required for designing and constructing this Project.

(3) Experience on similar or related projects; title or function while gaining the experience; and reference substantiating the experience.

c. A copy of Respondent’s W-9.

d. If the Respondent is a joint venture (or equivalent joint ownership arrangement, such as a partnership or limited liability company) or other entity formed for purposes of responding to the City’s solicitation, a full explanation of the job related duties of each participant in the joint venture (or equivalent joint ownership arrangement) or entity must be included, as well as the financial investment each participant is making, including the percentage allocation of each entity comprising the Joint Venture and the source of funding of that investment and allocation of profits and losses. If Respondent is a joint venture, please submit a copy of the joint venture agreement and any amendments thereto dated prior to the Proposal submission. The City will accept the experience of a partner, member, principal, owner or other relevant related entity of such joint venture (or equivalent joint ownership arrangement) or entity.

e. List the Respondent’s office location(s), with street address(es), where the work on this project will be performed. If the work will be performed by Respondent at more than one office location, indicate what percentage of work will be performed at each location (for example, if Respondent has both Tampa and Orlando offices where work will be performed).

f. Respondent’s Primary Design team member’s ability to obtain and maintain errors and omission insurance in the amount of $3,000,000. Has any such coverage ever been cancelled?

If yes, explain fully. Has anyone recovered against the coverage? If yes, explain fully.

g. A narrative description demonstrating Respondent’s understanding of the project’s scope of work and its approach to successful project completion.

h. Any other information relating to qualifications the Respondent wishes the City to take into consideration in the selection process.

i. If Respondent, or a member of Respondent’s team, is providing engineering services please submit a copy or screenshot of their registration with the Florida Department of Business and Professional Regulation, evidencing properly registered and qualified by an engineer licensed under Chapter 471 of the Florida Statutes to practice, or offer to practice, engineering services in Florida pursuant to Section 471.023 of the Florida Statutes.

Procurement and Contracts Division Page: 16

j. If Respondent, or a member of Respondent’s team, is providing architectural, or landscape architectural services please submit a copy or screenshot of qualification by the Florida Department of Business and Professional Regulation, evidencing qualification by an Architect licensed under Chapter 481 of the Florida Statutes to practice, or offer to practice, architectural or landscape architectural services in Florida pursuant to Section 481.219 and Section 481, Part II, of the Florida Statutes.

k. Confirm Respondent’s ability to secure a performance and payment bond.

5. Completed Addendum Receipt Verification Form. See Attachment 2.

6. Small and Local Business Enterprise Participation

7. Please submit the Small and Local Business Enterprise Participation Form attached to this solicitation as Attachment 3.

8. Veteran Business Enterprise (VBE)

Please submit the Veteran Business Enterprise Participation Form attached to this solicitation as Attachment 4.

9. Acceptance of Conditions

By submitting a Proposal in response to this Solicitation, Respondent acknowledges and agrees to the following conditions. Where indicated below, Respondent shall include any requested information, if applicable:

a. Evidence of Financial and Insurance Status

(1) The City reserves the right in the future to require the submittal of evidence it deems necessary relative to the Respondent's financial status and insurance status.

(2) The City reserves the right in the future to require the submittal of evidence of Respondent's ability to obtain and maintain errors and omission insurance, professional liability insurance or malpractice coverage.

Please include answers to the following questions with your Proposal:

(i) Has any such coverage ever been cancelled? If yes, explain fully.

(ii) Has anyone recovered against the coverage? If yes, explain fully.

b. Further Information

The City reserves the right to ask for further information from the Respondent, either in writing or orally, and requests will be addressed to that person (or those persons) authorized by the Respondent to represent same.

c. City’s Right to Judge

The City reserves the sole right to investigate and judge the Respondent’s representations, either written or oral, as to their veracity, substance, and relation to this particular project scope.

d. Public Information

Procurement and Contracts Division Page: 17

The City is bound by Section 119, Florida Statutes, "Florida Public Records Act". The Act specifies that virtually all memorialized information is in the public domain, and available to any person requesting it unless the information qualifies as an exception to the Act or is otherwise exempt under state or federal law. Any information, as defined by the Act, that is provided to the City pursuant to the Solicitation Statement Instructions or any ensuing contract for services and materials would probably not likely be the City's to keep confidential. The Respondent therefore agrees that at any time that the Respondent's written materials may be in the City possession, the Respondent shall make no demand or request that the City take a legal position in regard to such materials that, in the City's sole discretion, is contrary to the Act or any other Florida law.

e. Cost Criteria

As part of contract negotiations, the City and the selected Respondent shall negotiate compensation, including the multiplier rate for work to be performed. This multiplier rate is determined by summing the direct labor cost, the indirect labor cost, and the profit; and dividing this sum by the direct labor cost. The maximum salary multiplier rate that is allowed without the approval of the City’s Chief Financial Officer is 3.00. Compensation will be negotiated to an amount which the City determines is fair, competitive, and reasonable. In making such determination, the City shall conduct a detailed analysis of the direct labor cost of the professional services for the scope of work. The City will require the firm receiving an award for this project to execute a truth-in-negotiations certificate stating that the direct labor costs supporting the compensation are current at the time of negotiations. A contract for professional services will contain a prohibition against contingent fees as required by Florida Statutes 287.055(6), as amended. The Respondent shall also comply with the criteria for reimbursable expenses outlined in the City’s Policy and Procedure Manual.

10. Completed Confidential and/or Proprietary Information Exemption Form. See Attachment 5.

11. Investigations and Litigation

If the Respondent, or any of its key team members who will be working on this Project, have ever been the subject of an investigation conducted by a regulatory agency or professional licensing board, give the details and outcome of such action. If the Respondent has been sued within five years of this Solicitation submittal date as a result of actions or inactions in the course of its business or profession, give the details and outcome of such suit(s) with your Proposal. Failure to disclose any suits may result in Respondent being deemed non-responsive and the Proposal may not be considered.

12. Surety

The Respondent shall attach a letter of intent from a surety company indicating the Respondent's bondability for this Project. The surety shall acknowledge that the firm may be bonded for each phase of the Project. The surety company must be licensed to do business in the State of Florida, must be included on the United States Department of the Treasury's Listing of Approved Sureties, and must have at least an “A-” rating in accordance with the most current A.M. Best Company financial strength ratings.

13. Prohibition Against Contracting with Scrutinized Companies

In accordance with Section 287.135(2) of the Florida Statutes, “[a] company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of:

Procurement and Contracts Division Page: 18

(a) $100,000.00 or more, at the time of bidding on, submitting a proposal for, or entering into or renewing a contract, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to

s. 215.4725, or is engaged in a boycott of Israel; or

(b) One million dollars or more if, at the time of bidding on, or submitting a proposal for, or entering into or renewing such contract, the company:

1. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector’s List, created pursuant to s. 215.473, or

2. Is engaged in business operations in Cuba or Syria.”

Section 215.473 of the Florida Statutes defines a company to include “all wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit.”

By submitting a response to this solicitation, a respondent certifies that it and those related entities of respondent as defined above by Florida law above are not on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725 of the Florida Statutes, and are not engaged in a boycott of Israel. In addition, if this solicitation is for a contract for goods or services of one million dollars or more, by submitting a response to this solicitation, a respondent certifies that it and those related entities of respondent as defined above by Florida law are not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to Section 215.473 of the Florida Statutes and are not engaged in business operations in Cuba or Syria. Any respondent awarded a Contract as a result of this solicitation shall be required to recertify the aforementioned certifications at each renewal of the Contract. The City may terminate any contract resulting from this solicitation if respondent or any of those related entities of respondent as defined above by Florida law are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or it is found to have been engaged in business operations in Cuba or Syria.

Notwithstanding the preceding, the City reserves the right and may, in its sole discretion, on a case by case basis, permit a company on such lists or engaged in business operations in Cuba or Syria to be eligible for, bid on, submit a proposal for, or enter into or renew a contract for goods or services of one million dollars or more, or may permit a company on the Scrutinized Companies that Boycott Israel List to be eligible for, bid on, submit a proposal for, or enter into or renew a contract for goods or services of any amount, should the City determine that the conditions set forth in Section 287.135(4) of the Florida Statutes are met.

Accordingly, firms responding to this solicitation shall execute and return with their response an executed copy of ATTACHMENT 6, Certification Regarding Prohibition Against Contracting With Scrutinized Companies. A contract shall not be awarded to a Respondent who does not submit the certification form at the time of submittal or within seven (7) days of the date the City requests the certification form be submitted, if a Respondent fails to return the form with its response.

Procurement and Contracts Division Page: 19

14. Upon award of a contract. Design-Builder must sign and notarized a Human Trafficking Affidavit form. The Design-Builder hereby represents, warrants, and certifies that Design-Builder does not use coercion for labor or services as defined in Section 787.06, Florida Statutes. Proposer shall provide the required Human Trafficking Affidavit as described in Attachment 8.

Procurement and Contracts Division Page: 20

SECTION 5 - QUALIFICATIONS PROPOSAL SUBMITTAL

Except as provided below for people needing special accommodations, to be responsive, bids for this solicitation must be submitted electronically. Paper responses will be deemed non-responsive.

Instructions for submitting a bid:

1. Once you have logged into your OpenGov account, go to the solicitation in which you want to bid/participate on. Then click on “Draft Response,” complete the information requested, upload your bid/quote/submittal, along with all required attachments, and submit.

2. Do not wait until the last minute to submit your Bid/Responses, The City is not responsible for late submittals or technical difficulties.

Respondents are solely responsible for ensuring that their submittals are complete, uploaded and submitted in the City’s e-Procurement portal by the due date and time. Respondents are strongly encouraged to submit their response well ahead of the final due date and time to avoid any transmission or other issues. The City shall not be responsible for any submission delays or failures caused by any occurrence.

Notwithstanding any provision of this Addendum or the Solicitation to the contrary, persons with disabilities needing a special accommodation to submit a bid response or participate in this solicitation should contact the Procurement and Contracts Division, City Hall at One City Commons, 400 South Orange Avenue, Orlando, Florida 32801, telephone number (407) 246-2291, not later than four (4) days prior to the submittal date for accommodations related to the submittal, or four (4) days prior to the date on which any other accommodation is needed.

The City reserves the right to reject any and all Proposals or to waive any informality in such submissions. The City may determine, in its sole discretion, that it is not in the public interest to continue the solicitation and/or its review of the submissions. In the event of rejection of a submission, the City shall not be liable for any costs incurred in connection with the preparation and submittal of the Proposal.

Procurement and Contracts Division Page: 21

SECTION 6 - TERMS AND CONDITIONS

1. Questions about the Solicitation, Solicitation Process, or Exceptions to the…