RFP 69-3404 Addendum #5 - Q&A (Part 1).pdf

Procurement Services

840 Neal Street Greensboro, NC 27403

ADDENDUM #5 – Q&A

RFP 69-3404

Annual Paint Convenience Contract-27 Using Agency Name: UNC Greensboro

Date: Monday, August 17, 2026

The following are answers to the written questions received by the UNCG Procurement Services office prior to the Thursday, August 13, 2026, at 2pm EDT deadline.

Additional questions may be asked until the September 3, 2026 at 2pm EDT deadline.

A signed copy of this addendum should be returned with your bid package. Failure to submit a signed copy of this addendum may result in rejection of your bid.

Company

Signature Date

1. Q. After reviewing the proposal packet for RFP 69-3404 we have several questions for pricing. Is there a sample room or sample that was emailed out that we can base pricing off of.

For example:

Line Item 1: Interior Walls – Are we basing this off 500sqft , 5,000sqft or 20,000sqft of walls

Same goes for the rest of the line items. Pricing will be different based on the quantity of sqft of walls or linear footage of trim.

We have worked with UNCC for many years completing this exact thing, but we need a little more information to put together an accurate RFP packet.

A. Vendors: Please see Addendum #2 and be sure to submit this REVISED pricing sheet with your response.

2. Q. Reference: Section 1.2, Convenience Contract

What was UNCG’s annual spending under the previous painting contract?

A. UNCG spent approximately $350,000 per year on painting services across housing, academic, and administrative buildings.

3. Q. Reference: Section 3.1, Method of Award How will work orders be assigned among the selected vendors?

A. Work will be assigned through purchase orders (POs).

4. Q. Reference: Section 5.2, Specifications

What is the typical size and required turnaround time for a work order?

A. The size and turnaround time will depend on the specific project and time of year. For example, summer dormitory projects may require a turnaround time of approximately two to three days.

5. Q. Reference: Section 5.2, Specifications

How much advance notice will vendors generally receive before work must begin?

A. UNCG will make every effort to schedule projects several weeks in advance. However, certain projects—particularly summer dormitory work—may require vendors to provide estimates and complete the work on relatively short notice.

6. Q. Reference: Section 1.0, Purpose and Background

Will most work occur in occupied or vacant spaces, and during what hours?

A. Most work will occur in vacant spaces. Depending on the needs of the department or project, work may be performed during normal business hours, after hours, or on weekends.

7. Q. Reference: Section 5.1, General

Is the vendor responsible for moving furniture and other items from work areas?

A. Within reason, the contractor will be responsible for shifting or moving furniture away from walls and returning it to its original location after the painting is complete. In most cases, UNCG faculty or staff will be responsible for removing or emptying items from the furniture before work begins.

8. Q. Reference: Section 5.2, Specifications

Does UNCG require specific paint brands or product standards? (If not, we have preferred brands.)

A. UNCG’s preferred paint product is Sherwin-Williams ProMar 200.

9. Q. Reference: Attachment A, Pricing

How should vendors price exterior painting and ceilings 12 feet or higher, since these services are not itemized separately on the pricing form?

A. Please see Addendum #2 for the revised pricing sheet to be submitted with your bid.

10. Q. RFP Section 7, 18: Do you think it will be easier for both parties to do the pricing by the hour as opposed to square footage? Some areas may be occupied which will require moving furniture. That would take longer and the hourly rate would reflect that.

A. Any additional work that is not covered by the contract should be identified as a separate line item on the RFP Addendum #6 Pricing Sheet.

11. Q. RFP Section 7, 18: How do we add the cost of a lift for high areas?

A. Equipment costs should be identified as a separate line item on the RFP Addendum #6

Pricing Sheet.

12. Q. RFP Section 5.2, 14: Is there a specific brand and type of paint required?

A. Please see Question 8.

13. Q. RFP Section 5, 14: Will some work have to be done on nights or weekends?

A. Yes. Depending on the needs of the specific project, some work may need to be performed during evenings or weekends.

14. Q. Would it be possible to arrange or conduct a site visit to view the facilities before submitting our proposal?

A. Yes. See Addendum #3.