RFP 6336 - REVISED - HyFlex Classroom AV System.docx
DOCX document 113 KB Posted
- Attached to
- RFP 6336 - HyFlex Classroom AV System State and local contract opportunity
- Solicitation number
- RFP 6336
- Issued by
- Macomb County, Westland City, Michigan
About this file
This is a Request for Proposal (RFP) No. 6336 issued by Macomb Community College in Warren, Michigan for a HyFlex Classroom Audio-Visual (AV) System. The college is seeking proposals for equipment and installation of one AV system in a HyFlex classroom, with proposals due on Wednesday, February 7, 2024, at 3:00 PM. The project involves providing and installing comprehensive AV equipment, including Clevertouch interactive displays, PTZ cameras, Nureva microphones, multiple displays, and associated connectivity and control systems. An optional on-site visit was scheduled for Thursday, January 25, from 11:00 am to 12:00 pm, allowing bidders to view a comparable classroom and understand project requirements. The system must support two operational modes (HyFlex and Classroom) with specific technical configurations, including multiple monitor setups, conference software compatibility, and integrated audio-visual components.
The RFP includes a detailed 36-line item bid sheet specifying exact equipment models and quantities, with bidders required to provide unit and total pricing for each item. The total project includes professional services for installation and programming, with specific technical requirements such as touchscreen programming, conference software agnosticity, and comprehensive audio-visual integration. The college reserves the right to reject any or all bids and to award by individual items or lot. No Michigan State Sales tax or Federal excise tax will apply, and exemption certificates will be provided as necessary. The procurement process emphasizes detailed specifications, with bidders expected to match or explicitly note any proposed substitutions to the listed equipment models.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Addendum #1.docx | DOCX document | |
| RFP 6336 - REVISED #2 - HyFlex Classroom AV System.docx | DOCX document | |
| Addendum #2.docx | DOCX document | |
| Addendum #3.docx | DOCX document | |
| Clarification #1.docx | DOCX document | |
| RFP 6336 - Diagram__HyflexAdvanced 02.06.24.pdf | ||
| RFP 6336 - HyFlex Classroom AV System.docx | DOCX document | |
| Clarification #2.docx | DOCX document | |
| RFP 6336 - Diagram__HyflexDeluxe.pdf | ||
| RFP 6336 - REVISED #3 - HyFlex Classroom AV System.docx | DOCX document |
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Text version
REQUEST FOR PROPOSAL:
RFP No. 6336 HyFlex Classroom AV System
MACOMB COMMUNITY COLLEGE
WARREN, MICHIGAN
PROPOSAL DUE:
Wednesday, February 7, 2024 @ 3:00 PM
Submit Responses To:
idrisg@macomb.edu and bids@macomb.edu
Giancarlo Idris Buyer
Proposal Overview and Schedule Overview The College is receiving proposals for equipment and installation of x1 AV system in a HyFlex classroom on campus. A successful proposal will include the following deliverables:
· Formal Quotation as separate PDF document (itemized equipment spec/model).
· Estimate lead time to deliver, install, configure new system.
Scope of Work:
Audio-Visual (AV) Equipment:
The awarded vendor will be responsible for providing the set of Audio-Visual (AV) equipment for classroom to be upgraded. The equipment should match the specific manufacturer and model for all line items listed on bid sheet of this document. Bidders are requested to include warranty coverage information for each line item in their proposals.
Professional Services:
In addition to the AV equipment, we require professional services for the installation of the new system. The services should include, but not be limited to:
· Delivery of equipment to install room in coordination with CIT point of contact.
· Installation of new AV systems, including mounting, wiring, and connection setup
· Testing and commissioning of the new AV systems to ensure proper functionality.
· Support services for equipment and installation as covered in proposal solution.
Project Outline The rooms shall have AV conference systems consisting of:
1. Touchscreen programming done by vendor.
1. Two (2) modes for room:
0. Hyflex: no inputs other than mediated desk computer, uses PTZ camera, Digital whiteboard, desktop extends to one monitor in front, one in back and one on desktop (two (2) total displays duplicated on six (6) monitors), uses overhead speakers for room sound reinforcement.
0. Classroom: standard mediation with extra components. Mediated desk computer, wired, or wireless laptop options are available for display. Digital whiteboard available through mediated desk computer, only 1 rear monitor is used, both front monitors duplicate interactive monitor desktop (two (2) total displays duplicated on five (5) monitors), uses overhead speakers.
1. PTZ camera features the instructor as they move throughout the room as camera input into conference software.
1. Nureva microphone shall be installed and cover both the instructor and students serving as the microphone input for the conferencing software.
1. Clevertouch Interactive displays shall act as whiteboards in each classroom and be available for screenshare in conferencing software with digital whiteboard and annotation visible to the remote audience.
1. Rear wall displays one shall be a confidence monitor and should duplicate the programming on the interactive monitor; the second is a screen extension so that remote audience can be displayed in Hyflex mode or is inactive in classroom mode.
1. Far end users and program audio will be heard over room speakers.
1. System will be agnostic with regards to conference software. Settings for in-room equipment will be appropriate for any conference software, with special attention to Zoom and Teams. This includes, but is not limited to, AEC settings.
Schedule
| Event |
| Date |
| Deadline for Submitting Clarifications |
| Monday, January 29 |
| Clarifications Published for Bidders |
| Thursday, February 1 |
| Deadline for Submitting Proposals |
| Wednesday, February 7 |
On-Site Visit:
Bidders are invited to visit our campus and see a classroom that is comparable to the room scheduled for upgrade. This visit will provide bidders with an opportunity to gain a better understanding of the project requirements and the existing infrastructure.
The on-site visit is scheduled for Thursday, January 25, from 11:00 am to 12:00 pm.
The meeting location is at South Campus in the lobby of T-Building, near Parking Lots #11-12.
Main address is: 14500 E. 12 Mile Road, Warren, MI 48088-3896
INVITATION TO BID
MACOMB COMMUNITY COLLEGE
14500 East Twelve Mile Road Warren, MI 48088-3896
PLEASE NOTE CAREFULLY
You are invited to bid on listed items. This inquiry implies no obligation on the part of the college. Bid best price and delivery based on referenced specifications. Any suggestions for reducing cost without affecting quality will be welcomed and considered. Attach separate quotations outlining in detail alternates proposed. However, you must submit a bid on the specifications as listed to have your alternate bid considered.
Note “CONDITIONS” below.
Please reference the (36) line items below to complete bid sheet and prepare formal quotation.
SHIPMENT TO 14500 TWELVE MILE ROAD, WARREN, MICHIGAN UNLESS OTHERWISE STATED BELOW, PRICES QUOTED MUST BE FOB WARREN, MICHIGAN
| ITEM |
| QTY |
| UNIT |
| ITEM AND DESCRIPTION |
| UNIT PRICE |
| TOTAL PRICE |
EA
Clevertouch 86" UX Pro 2 (# 1548UXPRO2US)
EA
BalanceBox 650 Heavy (# 484A09)
EA
BalanceBox Floor Support II for BalanceBox 650 (# 481A14001)
EA
BalanceBox Winx 4b 86” | Frame only (# 481A83)
EA
BalanceBox Whiteboard for Winx 4b 86” panels (# 988B84)
EA
BalanceBox Winx 4b Whiteboard Lock (# 481A80)
EA
Viewsonic 75" LED display (# CDE7530-W)
EA
Viewsonic 65" LED Display (# CDE6530-W)
EA
Lumens 12x IP PTZ Camera (# VC-R30)
EA
Nureva HDL 410 (# DUAL-HDL410-W)
EA
Monoprice Ceiling Equipment Storage Enclosure and Gearbox (# 16088)
EA
Epson Doc Cam DC-21 (# V12H758020)
EA
Furman Power Conditioner (# PL-PlusC)
EA
Screenbeam 1000EDU Display
(# SBWD1000EDU)
EA
Extron DTP T HD2 4K 230 HDMI Transmitter, loop thru (# 60-1491-12)
EA
Extron DTP HDMI 4K 230 Rx (# 60-1271-13)
EA
Extron TLP Pro 725T (# 60-1562-02)
EA
Extron Crosspoint 84 4K MA 70 (# 60-1515-93)
Crestron USB-EXT-2 Kit (# USB-EXT-2 KIT)
EA
Extron SF 228T Plus two-way ceiling tile speaker, sold in pairs (# 60-1862-03)
EA
Middle Atlantic Rack Shelf (# UTRI)
EA
AV Connectivity Module for XTP DTP Shielded Cable - CAT 6A (# 70-1051-12)
EA
Extron XTP DTP 24 Punch Down Jack - pkg 10 Note: 2 for each room (# 101-023-01)
EA
Extron Shielded Cat6 Plenum Wire XTP DTP 24P/1000.
(# 22-235-03)
EA
Extron HDMI Ultimate Series Cables 3' (# 26-663-03)
EA
Extron HDMI Ultimate Series Cables 9' (# 26-663-09)
EA
Extron Shielded Cat6 XTP DTP 24/3 3' (# 26-702-03)
EA
Extron USBA Pro P/65 (# 26-728-65)
EA
Extron USBA-B/3 (# 26-751-03)
EA
Extron USBC Pro/30 (# 26-741-30)
EA
Lumens 3-in-1 Multiputpose Mount (# VC-WM14)
EA
Cat 6e Patch Cables 10’ Note: MCC LAN
(# BULK ITEM)
EA
16 ga. Plenum Rated Speaker Wire
EA
Shielded 22ga. 2 conductor w/shield control wire
Sanus OLF18 Full-Motion TV Wall Mount for 37" to 80"
Professional Services: Installation / Programming
Shipping (no liftgate is required for delivery)
GRAND TOTAL
Note:
To be given consideration for an award, proposal bids must be submitted by the appointed time and date. Submissions must have an official Sealed Bid document with pricing and description of all line items. Bids must be signed, and the authority of the individual signing must be stated thereon.
The Office of Purchasing is the sole point of contact for the College with regard to all procurement and contractual matters relating to the services described therein.
The Office of Purchasing is the only office authorized to change, modify, amend, alter, clarify, etc. the specifications, terms and conditions of this RFP and any contract awarded as a result of this request.
The College will not recognize any changes except when authorized by the Purchasing Department.
Bids will be received by the Purchasing Department until 3:00 P.M., Wednesday, February 7, 2024.
Please note the Conditions on next page of document.
CONDITIONS
| 1. |
| Macomb Community College reserves the right to reject any or all bids and to award by item, combination of items or lot. |
| 2. |
| The omission of payment terms and/or other information on bid replies may subject it to disqualification. |
| 3. |
| The Michigan State Sales and use taxes and the Federal excise tax do not apply. Exemption certificates will be furnished where necessary. |
| 4. |
| Unless otherwise provided, bid and acceptance shall constitute the contract. |
| 5. |
| In case bidder fails to make delivery of any item or items within the terms herein specified, or shall make delivery of goods not in accordance with the terms and specifications, the College shall have the right to declare the order canceled and either accept the next lowest bid or again advertise for bids and to hold the original bidder liable for the difference between the amount of its bad and the amount that the Board shall in either of such cases be required to pay, or the college may elect to receive the item or items not delivered within the time and hold the bidder responsible for amount equal to ten percent of the amount bid on such items as liquidated damages for the delay, and said bidder in such cases agrees to make payment accordingly. |
| 6. |
| Instructions, manufacturer’s catalog numbers, etc., where shown herein, are for descriptive purposes to guide the bidder in interpreting the standard of quality, design, and performance desired and shall not be construed to exclude proposals based on furnishing other types of material or services. However, any substitutions or departure proposed by bidder must be clearly noted and described; otherwise, it will be understood the bide intends to exactly meet the specifications. Samples must be submitted with quotation when a substitute material is quoted. |
| 7. |
| In the event the goods are rejected by the college as not being in accordance with these specifications, a matter, in which the college shall be the sole judge, such goods shall be removed by the said bidder upon notice, and if required by the college replaced with new material which shall be subject to a like inspection and approved by the said college or the said college at its election may procure the materials from other sources as provided in Paragraph Four. |
| RFP No.: |
| 6336 |
MACOMB COMMUNITY COLLEGE
Purchasing Department 14500 East Twelve Mile Road Warren, MI 48088-3896
The undersigned offer prices, terms, and delivery hereon set forth.
Company Name
Address
City State Zip Code
Telephone Number
E-Mail Address
Terms
Authorized Signature
Print Name of Signature
Date
Delivery ARO
IT IS MANDATORY OF ALL BIDDERS TO RETURN THIS SHEET FULLY COMPLETED WITH THEIR BID.
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