RFP_35910-14531_Amendment_1.pdf
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- Solicitation number
- RFP 35910-14531
- Issued by
- Tennessee
About this file
This is Amendment 1 to a Request for Proposals issued by the Tennessee Department of Children's Services for Family Violence Intervention Services (RFP #35910-14531). The amendment updates the RFP schedule and modifies cost proposal attachments and payment methodology. Services are to be provided statewide across six designated regions: Northeast, East, Tennessee Valley, Mid-State, Mid-West, and West. The written questions and comments deadline is July 10, 2026, with responses due July 24, 2026. The response deadline is July 31, 2026 at 2:00 p.m. central time. Technical response evaluations are scheduled for completion by August 7, 2026, followed by cost proposal opening and scoring on August 10, 2026 at 2:00 p.m. Optional negotiations are scheduled for August 11-12, 2026. The State will release the Notice of Intent to Award on August 14, 2026 at 2:00 p.m., with the protest period ending August 21, 2026. The contractor signature deadline is August 26, 2026 at 2:00 p.m.
The amendment establishes compensation based on hourly rates for three service categories: Family Violence Intervention Services, Court Testimony, and Unsuccessful Efforts (reimbursed at 50 percent of the hourly rate). Each region has distinct evaluation factors for cost scoring purposes: Region 1-Northeast (8,420 hours for intervention services, 40 hours for court testimony, 60 hours for unsuccessful efforts); Region 2-East (2,114 hours, 40 hours, 60 hours); Region 3-Tennessee Valley (1,474 hours, 40 hours, 60 hours); Region 4-Mid-State (187 hours, 30 hours, 45 hours); Region 5-Mid-West (187 hours, 30 hours, 45 hours); and Region 6-West (2,390 hours, 80 hours, 60 hours). The amendment clarifies that evaluation factors are for scoring purposes only and do not constitute volume guarantees or minimum purchase quantities. Cost proposals are scored using a formula where the lowest evaluation cost amount from all proposals is multiplied by 30 to calculate the maximum cost proposal score.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP_32110-82026_Amendment_4.pdf | ||
| RFP_35910-14531_Amendment_3.pdf | ||
| RFP_35910-14531_Amendment_2.docx | DOCX document | |
| RFP_%2035910-14531_Solicitation_Release_Notice.pdf | ||
| RFP_35910-14531_Family_Violence_Intervention_Services.pdf |
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Text version
RFQ # 35910-14531 – Amendment # 1 Page 1 of 14
STATE OF TENNESSEE
DEPARTMENT OF CHILDREN’S SERVICES
REQUEST FOR PROPOSALS # 35910-14531
AMENDMENT # 1
FOR FAMILY VIOLENCE INTERVENTION SERVICES
(TFP)
DATE: JULY 22, 2026
RFQ # 35910-14531 IS AMENDED AS FOLLOWS:
1. This RFQ Schedule of Events updates and confirms scheduled RFQ dates. Any event, time, or date containing revised or new text is highlighted.
EVENT
TIME
(central time zone)
DATE
1. RFP Issued JUNE 29, 2026
2. Disability Accommodation Request Deadline 2:00 p.m. JULY 2, 2026
3. Notice of Intent to Respond Deadline 2:00 p.m. JULY 6, 2026
4. Written “Questions & Comments” Deadline 2:00 p.m. JULY 10, 2026
5. State Response to Written “Questions & Comments”
JULY 24, 2026
6. Response Deadline 2:00 p.m. JULY 31, 2026
7. State Completion of Technical Response Evaluations
AUGUST 7, 2026
8. State Opening & Scoring of Cost Proposals 2:00 p.m. AUGUST 10, 2026
9. Negotiations (Optional) AUGUST 11-12, 2026
10. State Notice of Intent to Award Released and RFP Files Opened for Public Inspection
2:00 p.m. AUGUST 14, 2026
11. End of Protest Period AUGUST 21, 2026
12. State sends contract to Contractor for signature
AUGUST 25, 2026
13. Contractor Signature Deadline 2:00 p.m. AUGUST 26, 2026
RFQ # 35910-14531 – Amendment # 1 Page 2 of 14
2. Delete RFQ 35910-14531 Attachments 6.3.a. through 6.3.e. in their entirety and insert the following in its place (any sentence or paragraph containing revised or new text is highlighted):
See pages 3 – 14 of this amendment document.
3. Delete RFQ 35910-14531 - Pro Forma section C.3. in its entirety and insert the following in its place (any sentence or paragraph containing revised or new text is highlighted):
C.3. Payment Methodology. The Contractor shall be compensated based on the payment methodology for goods or services authorized by the State in a total amount as set forth in Section C.1.
a. The Contractor’s compensation shall be contingent upon the satisfactory provision of goods or services as set forth in Section A.
b. The Contractor shall be compensated based upon the following payment methodology:
Goods or Services Description Region Amount
(per compensable increment)
Family Violence Intervention Services $ Number / per Hour
Court Testimony $ Number / per Hour
Unsuccessful efforts contractor may be reimbursed at 50% of hourly rate.
$ Number / per Hour
4. RFQ Amendment Effective Date. The revisions set forth herein shall be effective upon release. All other terms and conditions of this RFQ not expressly amended herein shall remain in full force and effect.
RFQ # 35910-14531 – Amendment # 1 Page 3 of 14
RFP ATTACHMENT 6.3.a.
COST PROPOSAL & SCORING GUIDE
NOTICE: THIS COST PROPOSAL MUST BE COMPLETED EXACTLY AS REQUIRED
COST PROPOSAL SCHEDULE— The Cost Proposal, detailed below, shall indicate the proposed price for goods or services defined in the Scope of Services of the RFP Attachment 6.6., Pro Forma Contract and for the entire contract period. The Cost Proposal shall remain valid for at least one hundred twenty (120) days subsequent to the date of the Cost Proposal opening and thereafter in accordance with any contract resulting from this RFP. All monetary amounts shall be in U.S. currency and limited to two (2) places to the right of the decimal point.
NOTICE: The Evaluation Factor associated with each cost item is for evaluation purposes only. The evaluation factors do NOT and should NOT be construed as any type of volume guarantee or minimum purchase quantity. The evaluation factors shall NOT create rights, interests, or claims of entitlement in the Respondent.
Notwithstanding the cost items herein, pursuant to the second paragraph of the Pro Forma Contract section C.1. (refer to RFP Attachment 6.6.), the State is under no obligation to request work from the Contractor in any specific dollar amounts or to request any work at all from the Contractor during any period of this Contract.
This Cost Proposal must be signed, in the space below, by an individual empowered to bind the Respondent to the provisions of this RFP and any contract awarded pursuant to it. If said individual is not the President or Chief Executive Officer, this document must attach evidence showing the individual’s authority to legally bind the Respondent.
RESPONDENT SIGNATURE:
PRINTED NAME & TITLE:
DATE:
RESPONDENT LEGAL ENTITY
NAME:
Cost Item Description Proposed Cost
State Use Only
Evaluation Factor
Evaluation Cost (cost x factor)
Region 1- Northeast Family Violence Intervention Services
/ per hour 8420
Region 1- Northeast Court Testimony
/ per hour 40
Region 1- Northeast Unsuccessful Efforts contractor may be reimbursed at 50% of hourly rate.
/per hour
EVALUATION COST AMOUNT (sum of evaluation costs above):
The Solicitation Coordinator will use this sum and the formula below to calculate the Cost Proposal Score. Numbers rounded to two (2) places to the right of the decimal point will be standard for calculations.
RFQ # 35910-14531 – Amendment # 1 Page 4 of 14
Evaluation Factor
Evaluation Cost (cost x factor) lowest evaluation cost amount from all proposals x 30
(maximum section score)
SCORE:
evaluation cost amount being evaluated
State Use – Solicitation Coordinator Signature, Printed Name & Date:
RFQ # 35910-14531 – Amendment # 1 Page 5 of 14
RFP ATTACHMENT 6.3.b.
NOTICE: THIS COST PROPOSAL MUST BE COMPLETED EXACTLY AS REQUIRED
COST PROPOSAL SCHEDULE— The Cost Proposal, detailed below, shall indicate the proposed price for goods or services defined in the Scope of Services of the RFP Attachment 6.6., Pro Forma Contract and for the entire contract period. The Cost Proposal shall remain valid for at least one hundred twenty (120) days subsequent to the date of the Cost Proposal opening and thereafter in accordance with any contract resulting from this RFP. All monetary amounts shall be in U.S. currency and limited to two (2) places to the right of the decimal point.
NOTICE: The Evaluation Factor associated with each cost item is for evaluation purposes only. The evaluation quantity. The evaluation factors shall NOT create rights, interests, or claims of entitlement in the Respondent.
Notwithstanding the cost items herein, pursuant to the second paragraph of the Pro Forma Contract section C.1. (refer to RFP Attachment 6.6.), the State is under no obligation to request work from the Contractor in any specific dollar amounts or to request any work at all from the Contractor during any period of this Contract.
This Cost Proposal must be signed, in the space below, by an individual empowered to bind the Respondent to the provisions of this RFP and any contract awarded pursuant to it. If said individual is not the President or Chief Executive Officer, this document must attach evidence showing the individual’s authority to legally bind the Respondent.
RESPONDENT SIGNATURE:
Evaluation Factor
Evaluation Cost (cost x factor)
Region 2- East Family Violence Intervention Services
/ per hour 2,114
Region 2- East Court Testimony $ / per hour 40
Region 2- East Unsuccessful Efforts contractor may be reimbursed at 50% of hourly rate.
/per hour
EVALUATION COST AMOUNT (sum of evaluation costs above):
The Solicitation Coordinator will use this sum and the formula below to calculate the Cost Proposal
RFQ # 35910-14531 – Amendment # 1 Page 6 of 14
Evaluation Factor
(maximum section score)
RFQ # 35910-14531 – Amendment # 1 Page 7 of 14
RFP ATTACHMENT 6.3.c.
NOTICE: THIS COST PROPOSAL MUST BE COMPLETED EXACTLY AS REQUIRED
COST PROPOSAL SCHEDULE— The Cost Proposal, detailed below, shall indicate the proposed price for goods or services defined in the Scope of Services of the RFP Attachment 6.6., Pro Forma Contract and for the entire contract period. The Cost Proposal shall remain valid for at least one hundred twenty (120) days subsequent to the date of the Cost Proposal opening and thereafter in accordance with any contract resulting from this RFP. All monetary amounts shall be in U.S. currency and limited to two (2) places to the right of the decimal point.
NOTICE: The Evaluation Factor associated with each cost item is for evaluation purposes only. The evaluation quantity. The evaluation factors shall NOT create rights, interests, or claims of entitlement in the Respondent.
Notwithstanding the cost items herein, pursuant to the second paragraph of the Pro Forma Contract section C.1. (refer to RFP Attachment 6.6.), the State is under no obligation to request work from the Contractor in any specific dollar amounts or to request any work at all from the Contractor during any period of this Contract.
This Cost Proposal must be signed, in the space below, by an individual empowered to bind the Respondent to the provisions of this RFP and any contract awarded pursuant to it. If said individual is not the President or Chief Executive Officer, this document must attach evidence showing the individual’s authority to legally bind the Respondent.
RESPONDENT SIGNATURE:
Evaluation Factor
Evaluation Cost (cost x factor)
Region 3 - TN Valley Family Violence Intervention Services
/ per hour 1,474
Region 3 - TN Valley Court Testimony
/ per hour 40
Region 3 - TN Valley Unsuccessful Efforts contractor may be reimbursed at 50% of hourly rate.
/per hour
EVALUATION COST AMOUNT (sum of evaluation costs above):
The Solicitation Coordinator will use this sum and the formula below to calculate the Cost Proposal
RFQ # 35910-14531 – Amendment # 1 Page 8 of 14
Evaluation Factor
(maximum section score)
RFQ # 35910-14531 – Amendment # 1 Page 9 of 14
RFP ATTACHMENT 6.3.c.
NOTICE: THIS COST PROPOSAL MUST BE COMPLETED EXACTLY AS REQUIRED
COST PROPOSAL SCHEDULE— The Cost Proposal, detailed below, shall indicate the proposed price for goods or services defined in the Scope of Services of the RFP Attachment 6.6., Pro Forma Contract and for the entire contract period. The Cost Proposal shall remain valid for at least one hundred twenty (120) days subsequent to the date of the Cost Proposal opening and thereafter in accordance with any contract resulting from this RFP. All monetary amounts shall be in U.S. currency and limited to two (2) places to the right of the decimal point.
NOTICE: The Evaluation Factor associated with each cost item is for evaluation purposes only. The evaluation quantity. The evaluation factors shall NOT create rights, interests, or claims of entitlement in the Respondent.
Notwithstanding the cost items herein, pursuant to the second paragraph of the Pro Forma Contract section C.1. (refer to RFP Attachment 6.6.), the State is under no obligation to request work from the Contractor in any specific dollar amounts or to request any work at all from the Contractor during any period of this Contract.
This Cost Proposal must be signed, in the space below, by an individual empowered to bind the Respondent to the provisions of this RFP and any contract awarded pursuant to it. If said individual is not the President or Chief Executive Officer, this document must attach evidence showing the individual’s authority to legally bind the Respondent.
RESPONDENT SIGNATURE:
Evaluation Factor
Evaluation Cost (cost x factor)
Region 4 - Mid-State Family Violence Intervention Services
/ per hour 187
Region 4 - Mid-State Court Testimony
/ per hour 30
Region 4 - Mid-State Unsuccessful Efforts contractor may be reimbursed at 50% of hourly rate.
/per hour
EVALUATION COST AMOUNT (sum of evaluation costs above):
The Solicitation Coordinator will use this sum and the formula below to calculate the Cost Proposal
RFQ # 35910-14531 – Amendment # 1 Page 10 of 14
Evaluation Factor
(maximum section score)
RFQ # 35910-14531 – Amendment # 1 Page 11 of 14
RFP ATTACHMENT 6.3.d.
NOTICE: THIS COST PROPOSAL MUST BE COMPLETED EXACTLY AS REQUIRED
COST PROPOSAL SCHEDULE— The Cost Proposal, detailed below, shall indicate the proposed price for goods or services defined in the Scope of Services of the RFP Attachment 6.6., Pro Forma Contract and for the entire contract period. The Cost Proposal shall remain valid for at least one hundred twenty (120) days subsequent to the date of the Cost Proposal opening and thereafter in accordance with any contract resulting from this RFP. All monetary amounts shall be in U.S. currency and limited to two (2) places to the right of the decimal point.
NOTICE: The Evaluation Factor associated with each cost item is for evaluation purposes only. The evaluation quantity. The evaluation factors shall NOT create rights, interests, or claims of entitlement in the Respondent.
Notwithstanding the cost items herein, pursuant to the second paragraph of the Pro Forma Contract section C.1. (refer to RFP Attachment 6.6.), the State is under no obligation to request work from the Contractor in any specific dollar amounts or to request any work at all from the Contractor during any period of this Contract.
This Cost Proposal must be signed, in the space below, by an individual empowered to bind the Respondent to the provisions of this RFP and any contract awarded pursuant to it. If said individual is not the President or Chief Executive Officer, this document must attach evidence showing the individual’s authority to legally bind the Respondent.
RESPONDENT SIGNATURE:
Evaluation Factor
Evaluation Cost (cost x factor)
Region 5 - Mid- West Family Violence Intervention Services
/ per hour 187
Region 5 - Mid- West Court Testimony
/ per hour 30
Region 5 - Mid- West Unsuccessful Efforts contractor may be reimbursed at 50% of hourly rate.
/per hour
EVALUATION COST AMOUNT (sum of evaluation costs above):
The Solicitation Coordinator will use this sum and the formula below to calculate the Cost Proposal
RFQ # 35910-14531 – Amendment # 1 Page 12 of 14
Evaluation Factor
(maximum section score)
RFQ # 35910-14531 – Amendment # 1 Page 13 of 14
RFP ATTACHMENT 6.3.e.
NOTICE: THIS COST PROPOSAL MUST BE COMPLETED EXACTLY AS REQUIRED
COST PROPOSAL SCHEDULE— The Cost Proposal, detailed below, shall indicate the proposed price for goods or services defined in the Scope of Services of the RFP Attachment 6.6., Pro Forma Contract and for the entire contract period. The Cost Proposal shall remain valid for at least one hundred twenty (120) days subsequent to the date of the Cost Proposal opening and thereafter in accordance with any contract resulting from this RFP. All monetary amounts shall be in U.S. currency and limited to two (2) places to the right of the decimal point.
NOTICE: The Evaluation Factor associated with each cost item is for evaluation purposes only. The evaluation quantity. The evaluation factors shall NOT create rights, interests, or claims of entitlement in the Respondent.
Notwithstanding the cost items herein, pursuant to the second paragraph of the Pro Forma Contract section C.1. (refer to RFP Attachment 6.6.), the State is under no obligation to request work from the Contractor in any specific dollar amounts or to request any work at all from the Contractor during any period of this Contract.
This Cost Proposal must be signed, in the space below, by an individual empowered to bind the Respondent to the provisions of this RFP and any contract awarded pursuant to it. If said individual is not the President or Chief Executive Officer, this document must attach evidence showing the individual’s authority to legally bind the Respondent.
RESPONDENT SIGNATURE:
Evaluation Factor
Evaluation Cost (cost x factor)
Region 6 – West Family Violence Intervention Services
Number/ per hour 2,390
Region 6 - West Court Testimony
Number / per hour 80
Region 6 - West Unsuccessful Efforts contractor may be reimbursed at 50% of hourly rate.
Number /per hour
EVALUATION COST AMOUNT (sum of evaluation costs above):
The Solicitation Coordinator will use this sum and the formula below to calculate the Cost Proposal
RFQ # 35910-14531 – Amendment # 1 Page 14 of 14
Evaluation Factor
(maximum section score)
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