RFP 2914 OHM AMEND 3_FINAL.pdf
PDF 82 KB Posted
- Solicitation number
- RFP 2914
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
This document is Amendment No. 3 to Request for Proposal (RFP) #2914 for an Occupational Health Management (OHM) Replacement Project issued by UW Medicine. The amendment revises the procurement schedule, modifying key dates such as the proposal due date, notification of top finalists, and apparent successful bidder notification. The RFP seeks a qualified and experienced bidder to provide an enterprise-wide electronic Occupational Health Management system to store and maintain demographic and employee health information for UW Medicine staff, faculty, volunteers, medical residents, and contract staff.
Regarding pricing and other terms, the amendment clarifies mandatory bidder experience requirements, stating that a bidder must have at least three years of experience implementing software solutions to large medical institutions and maintaining an occupational health management database. The amendment also indicates that a bidder must have successfully implemented their solution to a minimum of three large healthcare institutions, including modules supporting employee demographics and health compliance monitoring.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RFP 2914 Attachment C UWM Responses.pdf | ||
| RFP 2914 OHM AMEND 2_FINAL.docx | DOCX document | |
| RFP 2914 Occupational Health Mgmt Replacement.docx | DOCX document | |
| RFP 2914 OHM Exhibit A Bidder Response.xlsx | XLSX spreadsheet | |
| RFP 2914 OHM AMEND 1_FINAL.docx | DOCX document |
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Text version
Contract No: RFP 2914 AMEND 3 Page 1 of 3 Rev 7 – 02.02.2022
AMENDMENT NO 3
UW MEDICINE REQUEST FOR PROPOSAL
RFP NO. 2914
OCCUPATIONAL HEALTH MANAGEMENT (OHM) REPLACEMENT PROJECT
This third Amendment to RFP # 2914 is being issued to:
1. Strike the PROCUREMENT SCHEDULE – TENTATIVE in Amendment number one (#1) to read
Action Time Due Date
RFP posted on WEBS Friday June 21, 2024
Bidder’s Questions due 12:00 PM Pacific Time Friday June 28, 2024
UWM provides answers 5:00 PM Pacific Time Friday, July 12, 2024
Bidder’s Proposal due 12:00 PM Pacific Time Friday, July 26, 2024
Notification of Top Finalists included in Presentations
5:00 PM Pacific Time Friday August 9, 2024
Top Finalists Best & Final Offer Presentation/Interview
To Be Determined Week of August 26, 2024
Notification of Apparent Successful Bidder
5:00 PM Pacific Time Wednesday September 18, 2024
And replace with the following schedule:
Action Time Due Date
RFP posted on WEBS Friday June 21, 2024
Bidder’s Questions due 12:00 PM Pacific Time Friday June 28, 2024
UWM provides answers 5:00 PM Pacific Time Friday, July 12, 2024
Bidder’s Proposal due 12:00 PM Pacific Time Friday, July 26, 2024
Notification of Top Finalists included in Presentations
5:00 PM Pacific Time Monday, August 26, 2024
Top Finalists Best & Final Offer Presentation/Interview
To Be Determined Week of September 23, 2024
Notification of Apparent Successful Bidder
5:00 PM Pacific Time Friday, October 11, 2024
Contract No: RFP 2914 AMEND 3 Page 2 of 3
2. Strike the following in Attachment C referenced in Amendment number two (#2) to read:
Regarding the mandatory requirements below:
4.3.1.1 Experience: Bidder has at least three (3) years'
experience implementing software solution to large medical institutions.
4.3.1.2 Experience: Three (3) years demonstrated
effectiveness in maintaining an occupational health management database that is continually monitored and updated on receipt of new information relating to lab test results and immunizations.
4.3.1.3 Experience: Bidder has successfully implemented
their solution to a minimum of 3 large healthcare institutions including modules supporting Employee Demographics and Employee Health Compliance Monitoring.
Our Company has been providing Maestro SIS as an enterprise data management solution for educational organizations for 20+ years, boasting numerous prestigious institutions, with a long track record of solving complex problems. Our Company is a company offering a solution with great attention to data security and compliance. We only recently won our first project for a hospital and medical school, which we are about to begin implementation of, as our health module was released last year and meets their needs. We were required to pass an in-depth security analysis in order to win this project. All data in Maestro SIS is encrypted at REST and in Transit. Although we are a business associate in terms of HIPPA, our health module is capable of being fully encrypted if desired. Would our lack of having served 3 HEALTHCARE INSTITUTIONS per se disqualify Maestro SIS by our Company from being considered?
As UWM released the RFP with the 3 year requirement for hospital experience (4.3.1.3) in the RFP minimum requirements list, it would violate the RFP standards for fair consideration to all vendors if UWM allows a vendor to proceed with the RFP without meeting the minimum requirements.
And replace with the following:
Contract No: RFP 2914 AMEND 3 Page 3 of 3
Regarding the mandatory requirements below:
4.3.1.1 Experience: Bidder has at least three (3) years'
experience implementing software solution to large medical institutions.
4.3.1.2 Experience: Three (3) years demonstrated
effectiveness in maintaining an occupational health management database that is continually monitored and updated on receipt of new information relating to lab test results and immunizations.
4.3.1.3 Experience: Bidder has successfully implemented
their solution to a minimum of 3 large healthcare institutions including modules supporting Employee Demographics and Employee Health Compliance Monitoring.
Our Company has been providing Maestro SIS as an enterprise data management solution for educational organizations for 20+ years, boasting numerous prestigious institutions, with a long track record of solving complex problems. Our Company is a company offering a solution with great attention to data security and compliance. We only recently won our first project for a hospital and medical school, which we are about to begin implementation of, as our health module was released last year and meets their needs. We were required to pass an in-depth security analysis in order to win this project. All data in Maestro SIS is encrypted at REST and in Transit. Although we are a business associate in terms of HIPPA, our health module is capable of being fully encrypted if desired. Would our lack of having served 3 HEALTHCARE INSTITUTIONS per se disqualify Maestro SIS by our Company from being considered?
As UWM released the RFP with the 3 year requirement for healthcare experience (4.3.1.3) in the RFP minimum requirements list, it would violate the RFP standards for fair consideration to all vendors if UWM allows a vendor to proceed with the RFP without meeting the minimum requirements.
ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME AND IN EFFECT.
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