Occupational Health Management (OHM) Replacement Project

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UW Medicine is seeking to establish a contract with a qualified and experienced bidder to provide an enterprise-wide electronic Occupational Health Management (OHM) system for occupational health records. The solution must store and maintain demographic and employee health information, such as immunizations, TB testing, and bloodborne pathogen exposure records for UW Medicine's staff, faculty, volunteers, medical residents, and contract personnel. The RFP outlines detailed functional, technical, and security requirements, including support for an unlimited number of employee risk groups, recording of various occupational health data, and integration with existing HR and immunization systems. Proposals are due by July 26, 2024, and UW Medicine may award up to two contracts as a result of this RFP, with an initial term of two years and seven one-year extension options, for a total contract term of nine years.

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The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond. It also does not list any incumbent vendors or current contractors. The RFP indicates that UW Medicine has approximately 45 "power users" who use the system at least weekly, as well as hundreds of occasional/seasonal users. UW Medicine is open to cloud-based/SaaS solutions, with a preference for AWS or Azure, or an on-premise solution if cloud-based options cannot meet the integration and security requirements. The current OHM database is approximately 450 GB in size, with 420 GB being scanned images and documents. The RFP does not provide details on pricing terms, set-asides, funding requirements, or other financial information.