RFP_26D-0305_Supporting_Contract_Documents.docx
DOCX document 32 KB Posted
- Attached to
- Bread and Baked Goods State and local contract opportunity
- Solicitation number
- RFP 26D-0305
- Issued by
- Maricopa County, Arizona
About this file
This is a Supporting Contract Documents file for RFP 26D-0305, a bread and baked goods procurement solicitation issued by Mohave, an Arizona-based public agency consortium. The RFP seeks to supply approximately 480 member public agencies statewide with bread and baked goods products to achieve economies of scale. The contract will be awarded for an initial one-year term with four potential one-year extension options. Specifications for quality and characteristics are based on known acceptable manufacturers, processes, materials, and brands, though offerors may propose alternate solutions that meet the stated performance requirements, subject to Mohave's final acceptance.
The supporting documents file establishes administrative requirements for awarded vendors, including submission of firm headquarters and Arizona branch office contact information, purchase order processing details, and payment remittance addresses. Vendors must provide Arizona Transaction Privilege Tax License Numbers and clarify their sales tax collection practices. The file requires designation of specific vendor contacts for Mohave operations, including representatives for member services, contract administration, accounting, open orders, audits, reconciliation, and escalation matters. Additionally, vendors must provide warranty service information, technical assistance availability, and service response timeframes for both metropolitan and rural areas. The file does not contain pricing information, set-asides, or funding amounts in this section.
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Text version
Supporting Contract Documents Firm Information, Order Processing, Individual Contact, and Customer Support Information
1. Contact information for firm’s headquarters:
Physical Address
Mail Address, if different
Main Phone Number
Website
2. Contact information for firm’s Arizona branch office:
Physical Address
Mail Address, if different
Main Phone Number
Website, if different Add additional contact information if firm has more than one Arizona branch office.
3. Contact information for purchase orders:
Physical Address
Email Address
Attention of
4. Payment remittance address
Attn:
City State Zip
Telephone (invoice questions)
5. Provide Arizona Transaction Privilege (sales) Tax License Number:
Do you collect city, county, and/or other local sales tax in Arizona? Yes No If yes, please check one:
| Our combined state, city, county, and/or other local sales tax rate is | % (local rate). | |
| The sales tax rate varies by the location (e.g., ship to rate). Provide additional information below: |
6. Contacts for Mohave:
Main Mohave representative contact:
(Shall be the main point of contact for members and be responsible for member information requests.)
| Title | Email address |
| Phone number | Fax |
Contract Administrator contact:
(Shall be the main point of contact for contract information requests.)
| Title | Email address |
| Phone number | Fax |
Accounting contact:
(Shall be the main point of contact for accounting issues.)
| Title | Email address |
| Phone number | Fax |
Open Order/Unresolved Invoice Report contact:
(Shall be the main point of contact regarding open orders and status reports.)
| Title | Email address |
| Phone number | Fax |
Audit contact:
(Shall be the main point of contact for audit requests and clarifications.)
| Title | Email address |
| Phone number | Fax |
Reconciliation contact:
(Shall be the main point of contact for reconciliation report requests and/or clarifications and payment of administration fees.)
| Title | Email address |
| Phone number | Fax |
Escalation contact:
(Shall be the main point of contact when an issue needs to be escalated above the main contact and/or contract administrator for the RFP/contract. This contact shall be a different individual than those named for the contacts listed above and who is authorized to make decisions for the firm.)
| Title | Email address |
| Phone number | Fax |
Provide the requested customer support information for warranty service offered by your firm, as applicable.
Do you provide warranty for the items in the proposal?
Yes, the following is applicable to our offer. (If yes, please provide the information below.)
No, the following is not applicable to our offer.
Describe the steps a member should take to activate a warranty and how they obtain warranty service.
Provide the name and address of the facility that will provide warranty service, under an awarded contract. Additionally, provide a contact person and phone number for warranty service. If there is more than one facility, provide the names and addresses for all facilities. Attach a list if necessary.
Do you provide technical assistance via phone? Yes No If yes, provide a phone number and contact.
What is your service response time for metropolitan areas (e.g., Phoenix, Tucson) and rural areas?
RFP 26D-0305
File details come from the government source that posted it. Updated .