RFP_26D-0305_Offer_and_Acceptance_Form.docx

This is an Offer and Acceptance Form for RFP 26D-0305 issued by Mohave Educational Services Cooperative, Inc., a statewide cooperative purchasing consortium serving approximately 480 public agencies across Arizona. The solicitation seeks vendors to supply bread and baked goods products including hamburger buns, hot dog buns, whole wheat sandwich bread, sourdough, French rolls, and Texas toast. All bread products must be 51 percent whole grain rich and processed in the United States. The pre-proposal conference was scheduled for February 9, 2026, at 10:00 a.m. Arizona time, with a deadline for submitting questions by February 24, 2026, and a proposal response deadline of March 5, 2026, at 3:00 p.m. The contract will be awarded for an initial one-year term with four potential one-year extensions. Vendors must deliver products weekly between 6:00 a.m. and 2:00 p.m., Monday through Friday, in manufacturer's original undamaged packaging with a minimum shelf life of seven days from delivery date.

Evaluation criteria are weighted across pricing information (30 points), offer and acceptance and terms and conditions (25 points), primary vendor information (20 points), supporting contract documents (15 points), and additional information (10 points). All pricing must be submitted in an unlocked Excel format with specific prices for all products; undefined pricing terms such as "call for quote" are not acceptable, and all prices must include Mohave's 1% administration fee. Vendors must provide evidence of current insurance coverage with a minimum comprehensive general liability aggregate of $2,000,000, current certificate of insurance, IRS W-9, and financial information. Products must comply with the Healthy, Hunger-Free Kids Act of 2010, Arizona Revised Statutes 15-242.01 regarding ultra-processed foods, and current child nutrition regulations. The solicitation does not identify specific set-aside designations, no incumbent vendors are listed, and any qualified vendor meeting the specified requirements may respond. All offerors must certify compliance with federal requirements including the Byrd Anti-Lobbying Amendment, Executive Order 11246, the Clean Air Act and Clean Water Act, the Buy American provision, E-Verify employment verification, and civil rights compliance under USDA regulations.