RFP_26D-0305_Offer_and_Acceptance_Form.docx

This is an Offer and Acceptance Form for RFP 26D-0305 issued by Mohave Educational Services Cooperative, Inc., a cooperative purchasing initiative serving approximately 480 public agencies throughout Arizona. The RFP solicits vendors to supply bread and baked goods products including hamburger buns, hot dog buns, whole wheat sandwich bread, sourdough, French rolls, and Texas toast. All bread products must be 51 percent whole grain rich and processed in the United States. A pre-proposal conference was scheduled for February 9, 2026, at 10:00 a.m. Arizona time, with a deadline for submitting questions by February 24, 2026, and a proposal response deadline of March 5, 2026, at 3:00 p.m. The contract will be awarded for an initial one-year term with four potential one-year extensions. Vendors must deliver products weekly between 6:00 a.m. and 2:00 p.m., Monday through Friday, in manufacturer's original undamaged packaging with a minimum shelf life of seven days from delivery date, with shortages corrected within three days.

Evaluation shall be weighted across pricing information (30 points), offer and acceptance and terms and conditions (25 points), primary vendor information (20 points), supporting contract documents (15 points), and additional information (10 points). All prices must be submitted in an unlocked Excel format and must include Mohave's 1% administration fee; pricing listed as "call for quote" or similar undefined terms is not acceptable. Vendors must provide evidence of current insurance coverage with a minimum comprehensive general liability aggregate of $2,000,000, current certificate of insurance, IRS W-9, and financial information. All offerors must certify compliance with federal requirements including the Byrd Anti-Lobbying Amendment, Executive Order 11246, the Clean Air Act and Clean Water Act, the Buy American provision, E-Verify employment verification, and civil rights compliance. The solicitation does not identify specific set-aside designations or restrictions limiting response to particular organization types, and no incumbent vendors or current contractors are identified in the provided solicitation documents.