RFP-26065 School Police Overtime Management System - Appendix I - Financial Proposal Form.xlsx
XLSX spreadsheet 193 KB Posted
- Solicitation number
- BPM055274
- Issued by
- Maryland
About this file
This financial proposal form is an appendix to RFP-26065 for a School Police Overtime Management System solicitation issued by City Schools in Maryland. The RFP seeks qualified software vendors to provide, implement, and support a commercially available police overtime management system that can be integrated with existing city school systems. The solution must include implementation services, technical integration, user training, and ongoing user and technical support from the selected vendor.
The financial proposal form establishes the pricing structure and submission requirements for vendors responding to this opportunity. Vendors are required to complete the financial proposal form as part of their bid submission, detailing costs associated with software licensing, implementation services, training, and support. The form serves as the standardized template for all bidders to present their pricing terms and financial commitments, ensuring consistent evaluation across all proposals received for this police overtime management system initiative.
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Text version
INSTRUCTIONS
| There are multiple worksheets in this document. All forms are included are required forms. |
| Incomplete submissions may be deemed non-responsive. |
Required Forms/Worksheets:
| 1. Financial Proposal Form |
| (All sections must be completed - signature is required) |
| 2. Pricing Questionnaire |
| (All questions must be answered; explanations required where applicable.) |
| 3. Effort Hours Worksheet |
| (Vendors must provide estimated vendor hours, required City Schools hours, and any related notes.) |
The budget for this project is NOT to exceed $300,000.00
APPENDIX I - FINANCIAL PROPOSAL FORM - SCHOOL POLICE OVERTIME MANAGEMENT SYSTEM RFP-26065
Financial Proposal Form
| VENDOR NAME: |
| VENDOR REPRESENTATIVE NAME AND TITLE |
| SIGNATURE |
| DATE: |
| SECTION A - INITIAL IMPLEMENTATION COSTS | ||||
| Item | Description | Cost | Notes | |
| Software – Fixed Cost | Cost of the core software platform required for initial implementation (non-recurring). | |||
| Implementation Support | Work effort to configure, set up workflows, business rules, etc. (Support during implementation) | |||
| Bug Fixes (Implementation Phase) | Must be included; cannot be billed separately | |||
| Configuration Costs (Outcome-Based) | Deliver outcome for each RFP requirement | 0 | ||
| All required options | Includes all configuration required to fully meet the specified RFP outcomes | |||
| Alternate Delivery (if full requirements are not met) | If full requirement cannot be met, vendor must explain alternative | |||
| Reporting & Dashboards | Includes audit trails, exception reporting, scheduled reports, and leadership dashboards required by the RFP. | |||
| Integrations (All Required Systems) | UKG Ready, Oracle Fusion, ADCIEO, Active Directory, etc | |||
| Training- All Phases | One combined cost OR itemized | 0 | ||
| Functional Team Training (Pre-Project) | Before design/config decisions | |||
| Pre-Configuration Refresher | Before config begins | |||
| Mid-Project OCM Training | Supports OCM material development | |||
| Final Training Support | During rollout to district | |||
| Other One-Time Costs (Specify) | ||||
| Hourly Rates (for Non-Included Work) | ||||
| PM | ||||
| BA | ||||
| Engineer | ||||
| Trainer etc | ||||
| Section A - Total (Does not include hourly rates for Non Included) | 0 | |||
| SECTION B - RECURRING COSTS (Years 1-3), INCLUDING POST-GO-LIVE SUPPORT (YEAR 1) | ||||
| Item | Description | Cost | Notes | |
| B1 - Post - Go-Live Support-Year 1 | ||||
| Post-Implementation Support (Fixed Price) | Must include roles, services, and hours | |||
| Total Hours Included | N/A | |||
| Roles Included | N/A | |||
| Services Included | N/A | |||
| Hourly Rates by Role (For non-included work) | PM / BA / Engineer / Trainer- Vendors shall provide hourly rates by role applicable for Years 1 through 3 of the contract. | |||
| PM | ||||
| BA | ||||
| Engineer | ||||
| Trainer etc | ||||
| B2 - Licensing & Subscription (Annual) | Annual pricing only (no multi-year lump sums) | |||
| Licensing (Year 1) | ||||
| SMS/ Mobile App Licensing (Annual Cost) etc. | ||||
| Licensing (Year 2) | ||||
| Licensing (Year 3) | ||||
| Summary Totals (For Evaluation Purposes Only) | ||||
| Total One-Time Cost (Section A) (auto populated) Including Post Go live year 1 | 0 | |||
| Total Annual Recurring Cost (Years 1–3)-Licensing (auto populated) | 0 | |||
| SECTION C - CHANGE ORDERS | ||||
| NOTE : Change orders are defined as services that are entirely out of scope of the original proposal and not contemplated in Sections A or B. Vendors must specify whether change-order work will be billed using the same hourly rates identified in Section B or at different rates. If different rates apply, vendors must clearly identify those rates. | ||||
| Item | Description | Cost | Notes | |
| Hourly Rates by Role | For new requirements not in original scope | |||
| PM | ||||
| BA | ||||
| Engineer | ||||
| Trainer etc | ||||
| Remaining Deliverables Post-Go-Live | ||||
| (Must be billed at the same rates unless explicitly stated otherwise) | If any | |||
| Fixed-Cost Items Needed for System Continuity | Items client must assume after contract | |||
| Consulting Rates (Open-Ended Work) | Should match fixed-price rates unless justified |
Vendors must provide complete, all-inclusive pricing for all required functionality outlined in the Scope of Work and Attachment A. Any required item not explicitly priced will be deemed included at no additional cost.
Pricing must include all software, hosting, integrations, APIs, configuration, storage, 7-year retention, SMS/text messaging, mobile application access, training, reporting tools, and ongoing support.
APPENDIX I - FINANCIAL PROPOSAL FORM - SCHOOL POLICE OVERTIME MANAGEMENT SYSTEM RFP-26065 Vendors must provide complete, all-inclusive pricing for all required functionality outlined in the Scope of Work and Attachment A. Any required item not explicitly priced will be deemed included at no additional cost.
Pricing must include all software, hosting, integrations, APIs, configuration, storage, SMS/text messaging, mobile application access, training, reporting tools, and ongoing support.
Pricing Questionnaire
PRICING QUESTIONNAIRE - RFP-26065
NOTE : Vendors are expected to provide complete and transparent responses. Vague statements such as “training included” or “testing provided as needed” without detail may result in clarification requests or reduced evaluation confidence.
| QUESTIONS | RESPONSES |
| Please indicate whether your project management is onsite, remote, or a mixture. If a mixture, provide the estimated percentage onsite. | |
| Please indicate where hardware installation or coordination occurs. If you listed zero hours, explain how this work is completed (e.g., bundled with training, remote provisioning, etc.). | |
| Please indicate where software installation or coordination occurs. If you listed zero hours, explain how this work is completed. | |
| Please indicate where design or system configuration occurs. If you listed zero hours, explain how this work is completed (e.g., discovery sessions, during training, etc.). | |
| Please indicate where testing occurs. If you listed zero hours, explain how this work is completed (e.g., vendor QA, included in UAT support, etc.). | |
| Number of Testing Cycles Included in Base Cost | |
| Additional Testing (If Applicable) - |
If additional testing cycles are required beyond those included above, please describe:
The circumstances under which additional testing would be required The applicable pricing method (e.g., hourly rate, fixed fee)
| Please indicate what is included in your training hours. If your training hours include testing, configuration, Training Type , Aufience , Description, No. of hours or other work, please identify and explain. |
| Software name & version: |
| Is the solution fully SaaS? Any on‑prem components? |
| Does pricing change based on user count, employees, officers, or transactions? |
| List all third‑party services required (Twilio, mapping, etc.): |
| Explain SMS/Text message pricing model: |
| Explain API licensing (per call, per integration, platform fee, unlimited, etc.): |
| Explain storage & retention limits and overage fees: |
| Describe mobile app licensing model: |
| Explain custom report pricing: |
| Describe all cost escalators: |
| Annual price increase cap (%): |
| List factors that affect renewal pricing: |
| Describe environments provided (Prod/Test/Dev) and associated costs: |
| Post-Contract Support Model - |
Please describe your standard support and maintenance model following the expiration of the contract term, including:
Types of services typically offered General pricing approach (e.g., hourly, subscription, tiered support) Any assumptions or dependencies
APPENDIX I - FINANCIAL PROPOSAL FORM - SCHOOL POLICE OVERTIME MANAGEMENT SYSTEM RFP-26065
Effort Hours Worksheet
| Implementation Effort Hours | |||
| Task | Vendor Hours | City Schools Hours Required | Notes |
| Project Management | |||
| Workflow Mapping | |||
| Configuration (Business Rules, CBA, OT Caps) | |||
| UKG Ready Integration | |||
| Oracle Fusion Integration | |||
| ADCIEO Integration | |||
| Stipends System Integration | |||
| API Development | |||
| Migration of Historical OT Data | |||
| UAT Support | |||
| Training – Supervisors | |||
| Training – Officers | |||
| Go-Live Support | |||
| Post-Go-Live Hypercare |
APPENDIX I - FINANCIAL PROPOSAL FORM - SCHOOL POLICE OVERTIME MANAGEMENT SYSTEM RFP-26065 image1.jpeg image2.png image3.jpeg image4.jpeg image5.jpeg
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