RFP-26065 ADDENDUM #2 - Q&A.pdf
PDF 198 KB Posted
- Solicitation number
- BPM055274
- Issued by
- Maryland
About this file
This is Addendum #2 to RFP-26065 issued by Baltimore City Public Schools (Maryland) for a School Police Overtime Management System. The addendum provides clarifications and document revisions regarding the submission format and response requirements for qualified software vendors seeking to provide, implement, and support a commercially available police overtime management platform that can be integrated with existing systems. The solicitation requires vendors to submit responses directly within an editable Excel file (Attachment A) provided by City Schools, with a dedicated column for detailed responses to each requirement; separate requirements matrices or crosswalk documents will not be accepted to ensure consistency and equitable evaluation. Vendors must acknowledge receipt of this addendum in their transmittal letter, as failure to acknowledge all addenda may result in the proposal being deemed non-responsive.
The addendum clarifies that vendors must provide detailed responses to both the Scope of Work narrative and Attachment A system requirements, with particular emphasis on items requiring configuration or customization. While duplication is not required, vendors may reference the narrative in Attachment A where appropriate. For items marked as "Partial," "Requires configuration," or "Requires customization/add-on," detailed explanations are preferred over simple Yes/No confirmations. At the time of issuance on February 18, 2026, no extension to the question deadline (February 17) or proposal due date was anticipated. The addendum was issued by Shabray Matthews, Procurement Officer, at the Baltimore City Public Schools Office of Procurement.
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Text version
200 E. North Avenue, Room 401 - Baltimore, MD 21202 | Phone: (443) 984-3390 | Fax: (410) 545-6977 http://www.baltimorecityschools.org
Baltimore City Public Schools Office of Procurement
Addendum # 2 to
RFP-26065
School Police Overtime Management System
The following changes, additions, deletions, and clarifications are hereby made part of the solicitation for the above referenced project and shall be taken into account in the preparation of the solicitation response and execution of all work. Vendors shall acknowledge receipt of this addendum.
SOLICITATION DOCUMENT REVISIONS:
City Schools has edited excel file Attachment A to issue an editable version of the workbook, allowing vendors to enter their responses directly into the Excel file provided.
A dedicated column has been included within Attachment A for vendors to provide detailed responses to each requirement. Vendors must submit their responses using the format issued by City Schools; separate requirements matrices or crosswalk documents will not be accepted in order to ensure consistency and support an equitable evaluation process.
SOLICITATION CLARIFICATIONS:
• Q1. The Attachment A workbook appears to be locked/protected, preventing us from entering responses. If you require responses in the spreadsheet, could you please provide an unlocked/editable version (or guidance on how you’d like us to complete it)?
• Do you want vendors to enter responses directly within Attachment A (the Excel file), or may we submit a separate requirements matrix/crosswalk document?
Answer: City Schools has edited excel file Attachment A to issue an editable version of the workbook, allowing vendors to enter their responses directly into the Excel file provided. A dedicated column has been included within Attachment A for vendors to provide detailed responses to each requirement. Vendors must submit their responses using the format issued by City Schools; separate requirements matrices or crosswalk documents will not be accepted in order to ensure consistency and support an equitable evaluation process.
http://www.baltimorecityschools.org/
200 E. North Avenue, Room 401 - Baltimore, MD 21202 | Phone: (443) 984-3390 | Fax: (410) 545-6977 http://www.baltimorecityschools.org
• Q2. For each requirement/bullet, do you prefer a simple Yes/No/Partial confirmation (with brief notes only where needed), or do you require narrative paragraphs for each line item?
• If Yes/No is acceptable, would brief comments be sufficient only for items that are “Partial,” “Requires configuration,” or “Requires customization/add-on”?
Answer: Detailed response preferred, particularly for items that require configuration, or require customization/add-ons.
• Q3. We understand the Technical Proposal should address the Scope of Work.
Can you confirm whether you expect vendors to respond to both the SOW narrative and Attachment A (system requirements), and whether you have a preferred way to avoid duplicating the same information in two places?
Answer: Vendors are expected to respond to both the Scope of Work (narrative) and Attachment A (system requirements). Duplication is not required; Attachment A may reference the narrative where appropriate.
• Q4. We see questions are due February 17. Would you be able to respond to the clarifications above earlier than Feb 17, if possible, so we have adequate time to incorporate your guidance into our submission?
• If an extension of the questions deadline or proposal due date is being considered, could you please advise whether an extension request would be entertained and, if so, the process to submit it?
Answer: At this time, no extension is anticipated.
Date issued: February 18, 2026 By: Shabray Matthews, Procurement Officer
NOTE: Acknowledgement of this and any other addenda must be included in the transmittal letter accompanying your technical Bid/ Proposal. Failure to acknowledge all addenda may result in your Bid/ Proposal being considered non-responsive.
http://www.baltimorecityschools.org/
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