RFP 26-84944 - Addendum 3.docx

This is Addendum #3 to Request for Proposal 26-84944, issued by the Indiana Department of Administration (IDOA) on behalf of the Indiana Department of Transportation and all state agencies for the procurement of mobility vans. The addendum modifies the RFP to establish a quantity purchase agreement (QPA) for multiple vehicle types, including up to 80 low floor minivans, 50 small transit cutaway vehicles, 15 large transit cutaway vehicles, 40 medium transit vehicles, and 10 Ford Transit Cutaway vehicles annually. The proposal submission deadline is Wednesday, December 17, 2025, at 3:00 PM Eastern Time. The initial contract term is two years with three optional one-year renewal periods, potentially extending the agreement to five years total. The RFP was originally posted on October 15, 2025, with a pre-proposal conference held on October 29, 2025.

Addendum #3 includes revisions to four key documents: Attachment D (Cost Proposal), Attachment E (Business Proposal), Attachment M (Specifications, Terms, and Conditions), and the RFP Main Document, with detailed question-and-answer responses provided in Attachment G. The estimated total spend for mobility vans is approximately $20,497,026 over two years, funded through federal Section 5310 and 5311/5339 programs, with federal funding covering at least 80% of vehicle purchases and INDOT increasing its share to 85% to assist subrecipients. The procurement prioritizes diverse vendor participation, including Minority/Women-owned Business Enterprise (MWBE) and Indiana Veteran-owned Small Business (IVOSB) participation, with vendors required to complete a Pre-Proposal Network Opportunities Form. All contractors must comply with extensive federal requirements, including Buy America provisions, Americans with Disabilities Act regulations, and Federal Transit Administration guidelines for eligible manufacturers and Disadvantaged Business Enterprise methodologies. Kevin March, Procurement Consultant, serves as the primary contact at the Indiana Department of Administration Procurement Division.