RFP 26-84944 - Addendum 2.docx

This is Addendum #2 to Request for Proposal 26-84944, issued by the Indiana Department of Administration (IDOA) on behalf of the Indiana Department of Transportation and all state agencies, for the procurement of mobility vans. The addendum modifies the Cost Proposal attachment (Attachment D) by removing mandatory requirements and validation checks previously established for low floor minivans, small transit vehicles, large transit vehicles, Ford Transit Cutaway vehicles, and mandatory options. The solicitation seeks to establish a quantity purchase agreement for multiple vehicle types, including up to 80 low floor minivans, 50 small transit cutaway vehicles, 15 large transit cutaway vehicles, 40 medium transit vehicles, and 10 Ford Transit Cutaway vehicles annually. The proposal submission deadline is Wednesday, December 17, 2025, at 3:00 PM Eastern Time, with inquiries directed to Kevin March, Procurement Consultant, at kmarch@idoa.in.gov. The initial contract term is two years with options for three additional one-year renewals, potentially extending to five years total.

The estimated total spend for mobility vans is approximately $20,497,026 over two years, with federal funding from Section 5310 and 5311/5339 programs covering at least 80% of vehicle purchases, and INDOT increasing its share to 85% to assist subrecipients. The procurement serves 44 Section 5310 and 46 Section 5311/5339 subrecipients throughout Indiana, providing transportation for older adults and people with disabilities. The solicitation encourages Minority/Women-owned Business Enterprise (MWBE) and Indiana Veteran-owned Small Business (IVOSB) participation through specific provisions and a Pre-Proposal Network Opportunities Form. Vendors must comply with extensive federal requirements, including Buy America provisions, Americans with Disabilities Act regulations, and specific testing standards, with eligible manufacturers guided by the Federal Transit Administration's Transit Vehicle Manufacturer List and Disadvantaged Business Enterprise (DBE) goal methodologies.