Att M - REVISED Specifications, T's & C's.docx

RFP 26-84944

MOBILITY VAN SPECIFICATIONS, TERMS, AND CONDITIONS

ATTACHMENT I

Respondent’s Name:

1. Overview

1.1. Introduction

This Attachment provides the specifications, terms, and conditions for the three types of Mobility Vans covered by the RFP. Respondents must be aware that Mobility Vans have additional federally-driven contract terms and conditions. Due to federal funding guidelines, should any of the State’s terms and conditions conflict with Federal terms and conditions (as listed in this Attachment), the Federal terms and conditions will prevail.

The vehicles are to meet or exceed all federal safety standards (FMVSS) requirements including, but not restricted to, seats and attachments, bolts, wiring, flammability, structural integrity and all components.

The successful Respondent shall provide a complete operating vehicle and the vehicle shall, at a minimum, conform in strength, quality of material, and workmanship to what is provided by the automotive industry generally. The vehicle provided shall be a new, latest current model vehicle, incorporating the latest engineering changes. All parts necessary to provide the vehicle shall be included and all parts shall be new. A chassis that has been stored for an excessive period of time in a depot, supply center or other area exposed to the weather, shall not be provided. The vehicle shall conform in all respects to the applicable Motor Vehicle Laws of the State of Indiana and to Title 49, Code of Federal Regulations, Part 38, Subparts A and B.

The fact that every item constituting the construction of the unit is not specifically mentioned nor described will be interpreted to mean that the Respondent shall install items that conform to the best known engineering standards of the trade, relative to design, strength, quality, and workmanship. Furthermore, each unit is to be delivered fully equipped, with all manufacturer's standard equipment and accessories, unless otherwise requested. This equipment must meet the latest federal safety regulations.

The vehicle shall be thoroughly inspected and tested during construction and upon completion to ensure all equipment is installed and operating properly. Tests shall be performed to ensure that the completed vehicle is rustproof, watertight, fume proof and all vehicle and equipment fluids are specifications. All provisions of 49 CFR part 665 (Bus testing) shall be met, and a certificate assuring compliance with these regulations shall be submitted with the proposal.

The Requesting Entity reserves the right to inspect the first vehicle, or any subsequent vehicle or vehicles, produced in conformation with these specifications by any manufacturer and intended for delivery to the specified recipient agency.

The inspection may be performed at the place of manufacture (or conversion) or at any stage of construction, if the Requesting Entity desires to exercise this option, or may be performed at the Respondent's place of business, or at a mutually agreed upon site. The Respondent and/or manufacturer shall give all needed assistance to the Requesting Entity’s personnel in the performance of this inspection.

The inspection, if made, will be in detail by the Requesting Entity’s personnel and may involve modifications, additions, and/or deletions to the vehicle and all other like vehicles for the purposes of complying with the specifications, before the vehicle(s) will be accepted and payment authorized. Also, any delivered vehicle not conforming to the specifications can be rejected and major corrections required, or the production of a new vehicle meeting the specifications may be required.

Vehicle specifications are detailed in this Attachment. The Respondent shall describe the vehicle and equipment proposed to be furnished as part of the proposal. The vehicle specifications are for a “base vehicle” that may include optional equipment desired by the requesting entity. For example –

· INDOT has traditionally requested a forward-facing rear fold away center seat as an option for the low floor minivan. This allows INDOT subrecipients to transport additional ambulatory passengers when the center wheelchair position is not in use.

· INDOT has traditionally requested an optional 12 ambulatory/ 2 wheelchair bus body size on a minimum 156-inch wheelbase (typically built on a Ford E450 cutaway chassis). This allows INDOT subrecipients to operate a vehicle with a capacity that does not require a Commercial Driver’s License (CDL).

The Contractor shall use commercially reasonable best efforts to maintain a Fill Rate of 100% delivery of new vehicles within the maximum delivery date range of 180 calendar days from receipt of chassis (mobility vans only), or a date mutually agreed upon by the Requesting Entity and the Contractor.

NOTE: Proper evaluation of your RFP proposal can be made only if the Respondent provides all information requested.

1.2. Overview of the Mobility Van Types

1.2.1 Low Floor Minivan

This item shall be a passenger transportation vehicle that is a minivan which has been modified or converted to provide additional interior headroom and clearances and improved passenger accessibility. The vehicle shall be equipped with all of the vehicle manufacturer’s standard equipment (or manufacturer’s better optional equipment), where possible.

Examples of this vehicle are any of the following or its current model year equivalent: Braun Entervan, Driverge Vehicle Innovations, Mobility Works or VMI conversions. Vehicles similar to these listed by any manufacturer, meeting the basic specifications will receive equal consideration.

The preceding examples are listed for the sole purpose of demonstrating the type of vehicle desired by these specifications. Prior approval of these vehicles is not to be assumed by any Respondent nor is it to be assumed that similar vehicles by these or other manufacturers will have automatic prior approval. Vehicles similar to those listed above, by any manufacturer, meeting the basic specifications will receive equal consideration.

It is the responsibility of the Respondent to supply the basic minivan and modify it in accordance with these specifications. The modification shall consist of the following:

1) Removal of the standard production minivan floor and lowering of same to increase the interior headroom. Also, reinforcement of the body frame as appropriate, including any roof extension needed to meet entryway specifications.

2) Installation of insulation, floor covering, interior fixtures and finishings.

3) At a minimum, seat three (3) ambulatory passengers (excluding driver). The vehicle shall contain a removable (quick release) front passenger seat to increase the seating capacity to four (4) ambulatory passengers.

4) Installation of a securement system and occupant restraint system for mobility aid users.

5) Installation of a manual ramp in the passenger entrance way. The ramp shall allow for easy boarding of individuals with mobility aids and ambulatory persons.

6) Installation of extended passenger door as necessary to accommodate the ramp.

7) Other modifications called for in these specifications, as well as any and all modifications required to provide a complete functioning vehicle.

1.2.2. Small Transit Vehicle

This vehicle shall be a vehicle suitable for social service agency transportation. The intent of the specifications in Appendix A2 is to obtain a vehicle that is not a school bus or a modified version of a school bus. Small buses, modified or unmodified, of a bus manufacturer's school bus line, such as the Blue Bird "Microbird", Thomas "Minotour", or similar buses of these or other manufacturers, are not acceptable. Examples of the type of vehicle desired are:

1) Startrans Candidate; manufactured by Forest River

2) Challenger; manufactured by Forest Tiver

3) Terra Transit; manufactured by Turtle Top

4) Starcraft Allstar, manufactured by Forest River

5) Phoenix, manufactured by Coach & Equipment MFG CORP

The preceding examples are listed for the sole purpose of demonstrating the type of vehicle desired by these specifications. Prior approval of these vehicles is not to be assumed by any Respondent nor is it to be assumed that similar vehicles by these or other manufacturers will have automatic prior approval. Vehicles similar to those listed above, by any manufacturer, meeting the basic specifications will receive equal consideration.

1.2.3. Large Transit Vehicle

This vehicle shall be a vehicle suitable for social service agency transportation. The intent of these specifications in Appendix A3 is to obtain a vehicle that is not a school bus or a modified version of a school bus. Small buses, modified or unmodified, of a bus manufacturer's school bus line, such as the Blue Bird "Microbird", Thomas "Minotour", or similar buses of these or other manufacturers, are not acceptable. Examples of the type of vehicle desired are:

1) Startrans Candidate; manufactured by Forest River

2) Challenger; manufactured by Champion Bus

3) Terra Transit; manufactured by Turtle Top

4) Starcraft Allstar, manufactured by Forest River

5) Phoenix, manufactured by Coach & Equipment MFG CORP

The preceding examples are listed for the sole purpose of demonstrating the type of vehicle desired by these specifications. Prior approval of these vehicles is not to be assumed by any Respondent nor is it to be assumed that similar vehicles by these or other manufacturers will have automatic prior approval. Vehicles similar to those listed above, by any manufacturer, meeting the basic specifications will receive equal consideration.

1.2.4 Ford Transit Cutaway

This item shall be a passenger transportation vehicle that is a 8 passenger 2 wheelchair plus driver Ford Transit cutaway van with a curbside lift which has been upfitted for improved passenger accessibility. The vehicle shall be equipped with all of the vehicle manufacturer’s standard equipment (or manufacturer’s better optional equipment), where possible.

Examples of Manufacturers that produce this type of vehicle include: Forest River, Mobility Works, Fenton Mobility, Driverge or Turtle Top. Other manufacturers meeting the basic specifications in will receive equal consideration.

The preceding examples are listed for the sole purpose of demonstrating the type of vehicle desired by these specifications. Prior approval of these vehicles is not to be assumed by any Respondent nor is it to be assumed that similar vehicles by these or other manufacturers will have automatic prior approval. Vehicles similar to those listed above, by any manufacturer, meeting the basic specifications will receive equal consideration.

1.3 Volumes

Quantities to be purchased by the Indiana Department of Transportation (INDOT) for Section 5310 and 5311/5339 (rural) subrecipients are estimated; actual numbers will vary.

a. Low Floor Minivan: up to Eighty (80) per year

b. Small Transit Vehicle: up to Fifty (50) per year

c. Large Transit Vehicle: up to Fifty-five (55) per year (the optional 12 passenger/ 2 wheelchair size typically comprises a large majority of these orders)

d. Ford Transit Cutaway Van: up to Ten (10) per year

INDOT quantities are subject to annual federal allocations, operating needs of subrecipients, and the availability of chassis. Quantities do not include possible piggy-backing opportunities.

2.0 Requested Information

a. Specification Compliance Checklist - Low Floor Minivan

In the yellow shaded boxes, please confirm the Respondent meets each Vehicle Specification by adding a “Yes” or “No”, unless otherwise specified. Please refer to the RFP for how to submit questions or concerns about any of the specifications, or to request an exception to the specifications.

A1. GENERAL DESCRIPTION OF VEHICLE

Installation of insulation, floor covering, interior fixtures and finishings.

Removal of the standard factory production minivan floor and lowering of same to increase the interior headroom. Also, reinforcement of the body frame as appropriate. The floor and other modifications to the vehicle shall be done in a manner such that the structural integrity of the vehicle is not degraded. The body including the roof shall be of sufficient strength to support the entire weight of the fully loaded vehicle on its top or side if overturned.

The vehicle shall at a minimum, seat three (3) ambulatory passengers (excluding the driver). The front passenger seat shall be removable so the vehicle can accommodate two (2) wheelchair or other mobility aid passengers and three (3) ambulatory passengers (see attached floor plans in Section 3.1 of this Attachment). An option to provide a convertible two-passenger center bench seat may be chosen to increase the seating capacity to five (5) ambulatory passengers excluding driver.

Installation of a securement system and occupant restraint system for mobility aid users.

Installation of a manual in-floor ramp in the passenger entrance way. The ramp shall allow for easy boarding of persons in mobility aids and for boarding of ambulatory persons.

Installation of extended passenger door as necessary to accommodate the ramp.

Other modifications called for in these specifications, as well as any and all modifications required to provide a complete functioning vehicle

A2. BASIC VEHICLE

The basic vehicle shall be provided with the following factory-installed (except where noted) equipment

Minimum G.V.W.R. of 6,050 pounds with manufacturer’s heaviest duty suspension, minimum wheelbase of 121 inches, minimum overall length of 200 inches, and a minimum overall width of 76 inches.

Six-cylinder gasoline engine with a minimum displacement of 3.3 liters.

6 speed w/overdrive automatic transmission minimum

Factory Anti-Lock Brake System (ABS).

Power steering, including a tilt steering wheel and cruise control.

Maximum (heavy duty) cooling system.

Oil pressure, temperature, ammeter or voltmeter gauges or warning lights.

12-volt power outlet.

Standard dual adjustable remote controlled heated exterior mirrors.

Windows all around (i.e. all factory available windows in body side, side doors and rear).

Tinted glass in windshield and all windows.

High output front heater.

Front and rear bumpers.

Insulated headliner for the full length of the driver and passenger compartments.

The vehicle shall contain OEM standard insulation in the roof and all body panels, including the extended door, to deaden sound, and reduce vibrations and heat transfers.

Insulated sidewalls finished with the minivan manufacturer’s standard, or equivalent, covering. Interior of all doors shall be covered by manufacturer’s standard, or equivalent trim panels and insulated. Also, factory standard, or equivalent, window moldings shall be provided. Carpeting is not allowed in the vehicle interior, unless prior approval is obtained from INDOT.

The interior of the vehicle shall be free of all projections. All sharp edges, protruding fasteners and brackets that could cause injury to passengers or catch hold of clothing shall be covered. The interior of the vehicle shall be completely finished. The interior of the vehicle shall be completely finished, and insulated sidewalls shall be vinyl or melamine covered.

The interior of the vehicle shall be free of all projections. All sharp edges, protruding fasteners and brackets that could cause injury to passengers or catch hold of clothing shall be covered.

Two speed windshield wipers with intermittent feature.

Heater and defroster, including rear window defroster and rear heater.

Rear window washer/wiper.

OEM AM/FM radio with Bluetooth and factory installed speakers.

Air conditioning, front and rear.

Driver’s side and front passenger airbags.

Chassis must be equipped with Electronic Stability Control (FMVSS 126).

Alarm to sound automatically when the vehicle is placed in reverse. The back-up alarm shall be frame mounted toward the rearmost part of the vehicle and protected from water and road spray.

A3. RUSTPROOFING

The vehicle shall be furnished with the standard rustproofing available from the van manufacturer. All extended wheelchair access and entryway door panels shall be rustproofed in a manner equal to or greater than the rustproofing provided by the van manufacturer.

A4. UNDERCOATING

All exposed floor attachment seams shall be sealed with a high rated butyl caulk or equivalent. The entire surface of exterior lowered floor shall have a rust inhibiting coating, such as an epoxy primer base, applied to cover all welded areas, and then a fresh application of undercoating over the entire surface. Undercoating shall comply with current Federal and State flammability standards.

A5. FLOOR

Sub Floor: The interior floor shall be insulated with 3/8” marine grade plywood to provide a smooth surface for flooring attachment and to minimize interior noise.

Floor Assembly: The lowered floor skin shall be constructed of 20 ga. aluminized steel. The frame rails shall be made of 14 ga. formed channels; the floor shall be reinforced with 16 ga. formed channel cross ribs. The floor shall be lowered from the front firewall to just before the rear axle. The width of the floor shall extend from side doorsill to side doorsill. Mobility aid restraint tracks and seat locks shall be beveled, with no sharp edges and will protrude no more than ¼” above floor surface.

The entire floor and modification shall be sealed to prevent any water or air leakage.

Manufacturer shall ensure that all components attached to the undercarriage (or other major components) under the vehicle are securely attached and have a minimum of five (5) inches of ground clearance from the roadway when loaded with 1100 lbs. maximum. If the exhaust system has been relocated, it shall be properly attached and not under tension. A heat shield shall be installed in any area where the exhaust pipe is within six (6) inches or less of the gasoline tank.

Other methods of floor construction will be considered if prior approval is obtained from INDOT.

A6. FLOOR COVERING

The floor shall be covered with a slip retardant sheet flooring consisting of a vinyl composition, similar to Altro or Gerflor flooring, or approved equal. It shall be permanently bonded to the floor with adhesive of waterproof type. All edges of the floor covering are to be properly sealed to prevent entrance of moisture that could cause bulging, ply separation, and/or material failure. All joints in the floor covering shall be the butt type and floor covering shall be cemented to the floor to prevent bubbles or blisters which could create a safety hazard.

The floor covering shall be at least 2.2 millimeters thick overall gauge.

All portions of the floor covering shall be of the same material and color including the floor area under and adjacent to the driver’s seat, unless prior approval for an alternative is obtained from INDOT.

A7. DOORS

Driver’s and Right Front Passenger Doors: No modifications are required on these doors.

Only the driver’s door shall be lockable by key from the exterior.

Wheelchair Access/Sliding Passenger Door: The wheelchair access/sliding passenger door shall be modified to accommodate the in-floor ramp and the lowered floor. The modification shall involve the removal and reinstallation of the door, extending the lower portion of the door to meet the new floor height, and the replacement of the factory installed door track with new galvanized or stainless-steel track. The door shall measure, at a minimum, 31.5 inches wide and 56 inches high. Provisions shall be made to keep the door in an open position during passenger loading and unloading. A warning light in the driver’s compartment shall indicate the door is open or ajar.

Rear Emergency Exit Door (Liftgate): The rear door (liftgate) shall be equipped with a manual device for opening from the inside and outside, which may be quickly released but designed to offer protection against accidental release. The opening device shall be easily reached from the interior of the vehicle.

The rear door shall include a lock warning system that will activate a light and buzzer in the driver’s area to alert the driver that the door is locked whenever the ignition is in the run position. The door lock warning system shall be independent from the rear emergency exit door ajar warning.

Left Side Sliding Passenger Door: An OEM-built second sliding door shall be provided on the rear passenger left side of the vehicle. Second stage manufacturer-built sliding doors are not acceptable for this specification. Door height opening shall be a minimum of 52 inches. Door width shall be as provided by the OEM. Door shall be equipped with an interlock system so that door cannot be opened from the inside or outside when fuel door is open.

A8. ELECTRICAL

All wiring added during the modification shall be color coded or number coded. All wiring shall be properly insulated and, as necessary, shall be held in place with insulated clamps at a maximum of two-foot intervals. There shall be no exposed or loose wiring in the driver or passenger compartment of the vehicle.

A system including an OEM rearview backup camera and monitor is required. The monitor shall provide a clear view of what is behind the vehicle to the operator while the vehicle is in the reverse gear. Camera must be mounted at rear in middle of vehicle.

A9. LIGHTING

The interior of the vehicle shall be adequately illuminated, and overhead lighting fixtures shall be arranged in such a manner that adequate lighting is provided at the reading plane of the passengers.

The stepwell and doorway immediately adjacent to the driver shall have, when the door is open, at least 2 foot-candles of illumination measured on the step tread.

The other stepwells and doorways, including the doorway in which the ramp is installed, shall have, at all times, at least 2 foot-candles of illumination measured on the step tread, or ramp, when deployed at the vehicle floor level.

The vehicle doorways, including the doorway in which the ramp is installed, shall have light(s) which, when the door is open, provide at least 1 foot-candle of illumination on the street surface for a distance of 3 feet perpendicular to all points on the bottom step tread outer edge. Such light(s) shall be located below window level and shielded to protect the eyes of entering and exiting passengers.

A10. PAINT

All exposed metal surfaces, excepting aluminum and stainless steel, must be painted, chromed or galvanized.

All painted exterior surfaces shall match the exterior paint color of the basic van. The exterior paint scheme is to be a solid white color.

All interior surfaces which require painting shall be painted the same color. This includes the exposed interior metal surfaces, if any, of the side and rear doors. The successful Respondent shall choose an interior color that is color-keyed to the van’s exterior color and harmonizes with the color of the roof liner and any side paneling or other covering.

A11. TIRES AND WHEELS

All tires shall be radial tires. The tires shall have a minimum width of 7 inches (178 millimeters) and a minimum nominal rim diameter of 16 inches. A full size spare tire and wheel shall be provided. All tires and wheels shall be of the same size and type and shall be interchangeable. Tires and wheels shall be properly aligned. The type and size of tires must be stated in the proposal.

The spare tire shall mount in the rear hatch area. Tire changing equipment, as provided by the OEM, shall include a jack of sufficient strength/capacity, and other tools necessary for changing the mounted tires, shall be stored in a compartment/container within the vehicle.

A12. EMERGENCY EQUIPMENT

Warning Devices: Three (3) portable warning reflectors (mounted on stands) stored in a latched box.

Fire Extinguisher: One dry chemical fire extinguisher of at least five (5) pound capacity. The extinguisher shall be a multi-purpose A-B-C type and shall be bracket mounted and easily accessible to the driver.

First Aid Kit: A first aid kit with a minimum of sixteen (16) different units (each unit shall be of a different type from every other unit) shall be mounted in a location most easily accessible to the driver. The box or container shall not be considered as one of the 16 units.

Lug Wrench: A lug wrench of the proper size and type to remove wheels from the van.

Seat Belt Cutter mounted in easily accessible locations, one near the wheelchair ramp, and one easily accessible by the driver. Instructions for use must accompany device.

All equipment listed above, shall be firmly secured inside the vehicle to prevent any movement by them while the vehicle is in motion. The mounted location of any of the above equipment shall not interfere with the driver’s or passenger’s limbs or placement of feet or interfere with the movement of passengers and/or mobility aids within the vehicle. Also, none of the equipment shall be mounted on the door.

A13. HEADROOM

The inside body height of the vehicle from surface of the floor cover to ceiling as measured at any point along the longitudinal center line of the passenger aisleway shall not be less than 57 inches and a minimum interior height of 56 inches must be maintained along the path from the ramp to all securement locations.

A14. DRIVER’S SEAT

The driver’s seat shall be the original OEM seat modified as necessary to accommodate for the lowered floor and located as close as possible to the original position. All original seat adjustments shall be retained in working order. If necessary, a foot rest shall be positioned at the original floor level.

A15. REGULAR PASSENGER SEAT

The original OEM rear-most 3-passenger bench seat shall be retained, but may be relocated, as necessary, to accommodate for the lowering of the floor and to provide for the maximum possible seating room between the ambulatory passengers and any secured mobility aid.

The passenger seat shall be arranged such that the unobstructed hip-to-knee room as measured at the seat level which is provided for each seated passenger shall not be less than 25.5 inches. Note: This is the minimal acceptable spacing.

The seat back and cushions shall be of the same color and pattern, shall be color-keyed to the vehicle’s exterior color and shall harmonize with the vehicle’s interior color.

All seats shall have vinyl covering.

A16. FOLD AWAY REAR SEAT FOOTREST

Full width, steel footrest for rear seat passengers with positive, up/down positions, manually operated. Top of footrest is minimum 7.25 inches above the floor. Powder coated to match interior floor/trim color.

A17. FRONT PASSENGER SEAT

The front right passenger seat shall be OEM, matching the driver’s seat. The seat base shall be adapted to permit easy roll out for mobility aid access/securement. The seat shall lock and unlock easily from the floor area and have a positive lock device.

The seat shall be modified in such a manner that the tops of the seat backs are approximately the same distance from the vehicle roof as originally intended before lowering the floor.

All non-OEM seats shall meet all applicable FMVSS standard including 207, 208 and 210.

Furthermore, a foot rest shall be placed on the front passenger’s seat at original floor level and constructed in such a manner to eliminate any gaps between the foot rest and the right front passenger entry door.

A complete description of the seat modifications and the method of providing the quick release seat shall be provided with the proposal.

A18. SEATING CONFIGURATION

The seats and wheelchair positions shall be arranged such that the following seating configurations can be accomplished:

Three ambulatory passengers (excluding driver) and two mobility aid users - no removable seat in place.

Three ambulatory passengers (excluding driver) and one mobility aid user - front right passenger seat in place.

Four ambulatory passengers (excluding driver) and no mobility aid users.

All seat backs and cushions shall be of the same color and pattern, shall be color-keyed to the vehicle’s exterior color, and shall harmonize with the vehicle’s interior color.

A19. SEAT BELTS/SHOULDER HARNESS

A standard retractable seat belt and shoulder harness shall be provided at the driver’s seat. At each passenger seating position, a standard retractable seat belt shall be provided and, if required by applicable state and federal laws, a shoulder harness shall also be provided. All seat belts and shoulder harnesses shall be of sufficient length to comfortably fit a large adult.

Separate belts shall be provided to secure mobility aid passengers (see Securement System).

Two 12-inch seat belt extenders

A20. MOBILITY AID POSITIONS

Mobility aid positions are spaces inside the vehicle for transporting people in wheelchairs or other mobility aids. Each position shall consist of a usable floor area in which a passenger in a mobility aid may be positioned and in which an occupant restraint system and securement devices are to be installed.

Two mobility-aid positions will be provided on this vehicle. One position shall be located adjacent and to the right of the driver, and the other position shall be located immediately behind the driver as close to the left side of the vehicle as possible. Both positions shall be forward facing.

The securement system shall be placed as near to the accessible entrance as practicable and shall have a clear floor area of 30 inches by 48 inches. Such space shall adjoin, and may overlap, an access path. Not more than 6 inches of the required clear floor space may be accommodated for footrests under another seat provided there is a minimum of 9 inches from the floor to the lowest part of the seat overhanging the space.

The dimensions of these mobility-aid positions are intended to give adequate room for the final traveling position of the mobility-aid and its occupant AND sufficient room for the maneuverability of the mobility aid into that position. The actual placement of the securement devices within the position is described in the Securement System section of these specifications.

A21. MOBILITY AID SYSTEM

The mobility-aid system shall permit wheelchair or other mobility aid users to enter and leave the vehicle by means of a ramp and provide for the safe transportation of these persons inside the vehicle. The entire systems shall meet, at a minimum, all applicable requirements of 36 CFR Section 1192.23 (a), (c) and (d) in addition to these specifications.

The components of the mobility aid system shall include the following:

Ramp

Securement system

Occupant restraint system

All modifications required to the exterior and interior of the minivan to provide a complete functioning system.

Control Interlock

All parts shall be new. All necessary servicing and adjustments shall be made on the equipment prior to delivery of the vehicle. All equipment shall be ready for immediate and continuous operation upon delivery of the minivan. All exposed metal services shall be painted or shall be corrosion resistant.

A22. RAMP

Mobility Aid Ramp: The vehicle shall be equipped with a manually operated mobility aid ramp located at the curbside passenger entry door that deploys from, and stores in, the vehicle floor. The ramp stows in the lowered floor, providing unobstructed ambulatory passenger entry/exit when not in use. The installed ramp shall not obstruct the view of the driver through any vehicle window. When the in-floor ramp is deployed, it shall provide a minimum usable width of 30” and a slope of 12.5 degrees (maximum). The ramp surface shall be continuous and made skid resistant through powder coating. It shall have no protrusions from the surface greater than ¼” and shall accommodate both four-wheel and three-wheel mobility aids. The ramp shall have a rated capacity of 1,000 lbs., with a safety factor of at least three (3) based on the ultimate strength of the material. Each side of the ramp shall have protective barriers at least two (2) inches high to prevent mobility aids from rolling off the ramp edge.

When in use for boarding or alighting, the ramp shall be firmly attached to the vehicle so that it is not subject to displacement when loading or unloading a heavy power mobility aid and that no gap between the vehicle and ramp exceeds 5/8 inch.

A compartment, securement system, or other appropriate method shall be provided to ensure that the stowed ramp does not impinge on a passenger’s wheelchair or mobility aid, or pose any hazard to passengers in the event of a sudden stop or maneuver.

A white, yellow or orange band running the full width of the ramp shall be provided on the vehicle floor at the edge of the platform and a similar band shall be placed on the ramp at the boarding edge. Edge guards shall extend the full length of the ramp platform on both sides and shall have a minimum height of 2 inches.

A warning light in the driver’s compartment shall indicate the passenger entrance door is open or ajar.

A23. SECUREMENT SYSTEM

At two mobility aid position a securement system shall be provided to securely hold the mobility aid in position.

Q-Straint Model # Q-10010 QRT-360 Retractors with L-Track Fittings and Q8-6325-A Standard Lap & Shoulder Belt Assembly. Systems by other manufacturers may be accepted with prior approval.

The system shall utilize flanged “L” continuous track, capable of securing a variety of common mobility aid designs and accommodate a wide range of occupant sizes.

Each securement position system shall consist of four (4) adjustable, securement strap assemblies that attach to the structural frame of the mobility aid at four separate points, and anchor into the track on the vehicle floor at four separate points. Each securement system shall have a corresponding occupant restraint system. The occupant restraint system shall consist of adjustable lap belt and a shoulder belt and shall meet all applicable Federal Motor Vehicle Safety Standards.

The securement system and their attachments to the vehicle shall restrain a force in the forward longitudinal direction of up to 2,500 pounds per securement leg and a minimum of 5,000 pounds for each mobility aid. In addition, the securement system shall meet the “30 mph /20g standard” developed at the University of Michigan. Test results verifying these requirements shall be available and, if requested, a copy shall be submitted to INDOT.

The securement system shall secure wheelchairs/mobility aids and shall either be automatic or easily attached by a person familiar with the system and mobility aid and having average dexterity.

Mobility securement tracks must meet ADA requirements, includes mobility securement system, tie downs and ramp. Tracks will be medium duty flanged LTrack, flush mounted in vehicle.

Note: Alternative belt-track systems, using shorter pieces of track (if maneuverability of mobility aids or safety of ambulatory persons is affected) and alternative locations for mounting track, will be considered provided that prior approval is obtained from INDOT.

The tracks shall be securely flush mounted to the floor of the vehicle in such a way as to ensure they will not pull away from the floor or shift position under anticipated loads. The flush mounted tracks shall have no gaps between the ends or sides of the track and the floor covering. The vehicle floor anchorage for the securement system shall be capable of withstanding a tensile load of 6,000 lbs. applied at a 45 degree angle at each track or floor plate slot when tested with the applicable track fitting. Test results to verify this requirement shall be available and, if requested, shall be submitted to INDOT.

Care should be taken to avoid damage to any of the vehicle’s components during installation of the securement system.

When the wheelchair or mobility aid is secured in accordance with manufacturer’s instructions, the securement system shall limit the movement of an occupied wheelchair or mobility aid to no more than 2 inches in any direction under normal vehicle operating conditions.

In addition, storage pouches shall be made to store the straps and buckles off the floor when they are not in use. The stored straps and the securement tracks shall not interfere with passenger movement or sitting space, shall not present any hazardous condition, shall be reasonably protected from vandalism, and shall be readily accessed when needed for use. Q-Straint Q5-8522 or approved equal. One storage pouch per each wheelchair tiedown position.

The Respondent shall submit with the proposal a description, in detail, with supporting drawings (may be clear hand-drawn sketches) and literature showing the type and location of the securement system to be furnished.

A24. WEBBING LOOPS

Q-Straint Q5-7580, Sure-Lok FE-200750 or approved equal. Quantity of 4 per wheelchair position/8 per van. To assist with securement of wheelchairs.

A25. OCCUPANT RESTRAINT SYSTEM

A restraint system shall be provided for the occupant of the wheelchair or other mobility aid.

The occupant restraint system shall be a seat belt and shoulder harness assembly, complying with all applicable provisions of 49 CFR part 571, attached to the floor or side of the vehicle. A retractor or other device (such as a detachable clip) shall be provided to keep the belt webbing and strap off the floor when the belt is not in use.

A26. CONTROL INTERLOCK

The ramp doors shall be interlocked with the vehicle transmission to ensure the vehicle cannot be moved when the ramp doors are opened. The interlock shall be a fully automatic, solid state, microprocessor-controlled unit capable of self-diagnosis. Interlock shall utilize an LED display panel to show subsystem status.

Add door ajar switch to the passenger side sliding door. LED flashing light mounted on the center of the dash that flashes while either sliding door is ajar.

A27. GRAB HANDLES

At least one OEM grab handle, located at the wheelchair access/sliding passenger door.

The handrail shall permit sufficient turning and maneuvering space for wheelchairs and other mobility aids to reach the securement locations from the ramp.

The handrail shall be provided in a configuration which allows persons with disabilities to grasp such assists from outside the vehicle while starting to board, and to continue using such assists throughout the boarding process.

A28. SERVICE POLICY/WARRANTY

The successful Respondent shall furnish with the vehicle the manufacturer’s owner service policies and warranties for the basis vehicle, the modification of the vehicle and all equipment.

The warranty for the basis van shall be the manufacturer’s standard warranty minimum 3 years/36,000 miles.

The radial tires and battery shall be covered by the warranty that is standard to the industry, at a minimum.

The rustproofing shall be covered by a warranty that is standard to the rustproofing industry and which shall provide for, at a minimum, at least five (5) years/100,000 miles of protection through rust-through.

b. Specification Compliance Checklist - Small Transit Vehicle

In the yellow shaded boxes, please confirm the Respondent meets each Vehicle Specification by adding a “Yes” or “No”, unless otherwise specified. Please refer to the RFP for how to submit questions or concerns about any of the specifications, or to request an exception to the specifications.

B1. BODY AND CHASSIS REQUIREMENTS

This vehicle shall be of the "body on chassis" type and will involve construction of a bus body on a heavy duty cut-away van chassis. The vehicle body shall be manufactured by a body manufacturer for transit application, not "converted" or "modified" to a transit vehicle from a sports van, passenger van or wagon, delivery vehicle, school bus, recreational vehicle or similar vehicle. Body construction shall be conventional type (panels on structural metal frames) as described below.

B2. BODY CONSTRUCTION

Structural body members shall be all metal. The metal used in construction of the vehicle body shall be prime commercial quality steel (18 gauge minimum). All other metal shall be zinc-coated steel, aluminum-coated steel, stainless steel, galvanized steel, aluminum or aluminum alloy.

Fiberglass may be used for the construction of the exterior panels ("outer skin") of the body/or the roof "cap") as long as they are securely fastened to metal interior structural members, as specified, and conform to all applicable Federal Motor Vehicle Safety Standards (FMVSS).

The body structure shall be adequately reinforced at all points and corners where stress concentrations may occur, to adequately carry required loads and withstand road shock. The side and end forming shall be so designed and constructed that they will carry their share of the stresses imposed without damage and absorb excessive impacts with as little damage as is practical.

Adequate reinforcement shall be provided around all doors, windows and other openings in order to transfer stresses around these openings.

All posts in body side and roof sections shall be of durable channel or box construction securely fastened to the underframe structure so that the entire frame shall act as one unit without any movement at the joinings. The end posts shall be designed to resist shear. Joints shall be rigid.

A complete description of the frame, including a sketch, showing size, type, location, how frame is attached to chassis, etc. of frame members shall be submitted.

The body shall be of sufficient strength to support the entire weight of the fully-loaded vehicle on its top or side, if overturned. A copy of the FMVSS 220 roll over protection test results shall be available and submitted if requested.

All interior ceiling and wall panels, shall be composed of a uniform appearing, easily cleanable, scuff-resistant material, similar to molded or sheet fiberglass, fiberglass reinforced panels, vinyl-clad metal sheeting, or painted metal sheeting. All interior panels shall be riveted, welded, or otherwise fastened to body frame. Carpeting used as a roof, side, or floor covering will not be allowed, except with prior approval.

All exterior joints and seams shall be protected by the application of a caulking compound. The body shall be sealed and made tight to prevent entrance of dust or moisture into passenger and driver compartments. All nuts, bolts, clips, washers, clamps, and like fasteners shall be zinc or cadmium plates, phosphate coated or stainless steel to prevent corrosion. Exterior body panels shall be securely riveted, welded or fastened in place. Exterior body seams shall be constructed in such a manner as to shed water.

The vehicle body shall be attached to the chassis frame in such a manner as to prevent shifting or separation of the body from the chassis under severe operating conditions.

B3. FLOOR

The floor shall be metal sheeting covered with marine grade plywood not less than three-quarters (0.75) inch thick. The sheet metal shall be galvanized, aluminum or otherwise protected to deter rust.

B4. FLOOR COVERING

All floor covering shall be securely bonded to the floor with fasteners and adhesive of waterproof type. All edges of floor covering are to be properly sealed to prevent entrance of moisture that could cause bulging, ply separation and/or material failure. All joints in floor covering shall be the butt cut type and floor covering shall be cemented to the floor to prevent bubbles or blisters which could create a safety hazard.

The floor covering shall be OEM black, pebble grain floor mat in the driver’s area.

Slip Resistant Floor covering: Minimum 2.2 mm (.08 inches) thick and shall in either wet or dry conditions provide a coefficient of friction that is greater than or equal to .8. Examples are Altro Transflor VM20, or Tarabus GerFlor flooring or approved equivalent. All joints shall be of the butt cut type and heat-welded in accordance with the floor manufacturer's recommended procedure.

A water tight seal shall be provided at the junction of the floor covering with the sidewall panels and wheel housings; and shall be firmly attached to the floor and conform closely to the floor, sidewalls and wheel housings. Alternative methods to ensure a water-tight seal may be used with prior approval.

All portions of the floor covering shall be the same material.

B5. INSULATION

The vehicle body shall be fully insulated in the roof and all body panels to deaden sound and reduce vibrations and heat transfers.

The sidewalls of the vehicle shall be fully insulated with fiberglass or other fire-resistant insulation material to a minimum R-value of 6.

The roof of the vehicle shall be fully insulated with fiberglass or other fire-resistant insulation material to a minimum R-value of 5.

B6. EXTERIOR WIDTH

The width of the vehicle shall be 94" minimum and 96" maximum, excluding outside mirrors, rear fenders and rear bumper.

B7. AXLES

The front and rear axles of the vehicle shall have the minimum weight ratings of 5,000 and 8,500 pounds respectively. The axles shall be of sufficient strength to carry without damage their share of the actual weight of the vehicle plus anticipated loads and stresses.

B8. FRAME

Frame shall be of steel construction and shall be designed to correspond with or exceed standard practice performance criteria for vehicles of this type and for the vehicle weight and anticipated loads and stresses. Gross vehicle weight (GVW) rating shall be a minimum of 11,500 pounds.

B9. SUSPENSION SYSTEM

Heavy-duty shock absorbers shall be installed on both the front and rear of the chassis. Springs shall be installed front and rear which are of sufficient strength to carry without damage their share of the actual weight of the vehicle plus anticipated loads and stresses. The suspension shall be strengthened as needed to prevent any listing or leaning to the side of the vehicle on which the lift is located.

The vehicle shall have a Mor/Ryde RS suspension system (or approved equal)

B10. WHEELBASE

The wheelbase length of the vehicle shall be a minimum of 138 inches.

B11. ENGINE

The engine shall be of heavy-duty design and construction. The engine shall be equipped with oil bath or replaceable element dry type air cleaner and replaceable element full flow oil filter.

B12. TRANSMISSION

The vehicle shall be equipped with a minimum heavy-duty automatic transmission with an external oil cooler.

B13. COOLING SYSTEM

The cooling system will be of a capacity ample to keep the engine within a temperature range which will ensure continuous operation and peak performance under all operating conditions. The cooling system fan and water pump shall be of heavy-duty type. The cooling system shall be protected with permanent type antifreeze to twenty-five degrees below zero Fahrenheit.

B14. EXHAUST SYSTEM

The vehicle shall be equipped with a heavy-duty truck type muffler and exhaust system and shall exit roadside (driver side of the vehicle). To facilitate this, the spare tire will be shipped loose.

B15. BRAKES

The service brakes shall be anti-lock power Hydraulic brakes. Service brakes shall be provided on both front and rear wheels and shall be of the self-adjusting hydraulic type. Service brakes shall be disc type.

A heavy-duty parking brake shall also be provided.

B16. STEERING GEAR

Power steering shall be provided on the vehicle with tilt, multi-position steering wheel and speed (cruise) control.

B17. HORNS

The vehicle shall be equipped with dual horns or a single horn to achieve a 111 decibel rating at 32 feet

B18. INSTRUMENT PANEL

The driver's instrument panel shall include, at least, a speedometer, odometer, upper beam headlight indicator, left and right turn signal indicator, fuel gauge, and ammeter or voltmeter. The instrument panel shall also contain either gauges or warning lights indicating oil pressure, brake system pressure and water temperature. The instrument panel shall be adequately lighted. The chassis manufacturer shall provide and cover instrument panel with plastic covering or equivalent in order to provide protection from precipitation from time of manufacture until body is mounted.

B19. BACK-UP ALARM AND CAMERA

The vehicle shall have an audible, repetitive alarm automatically sounding when the vehicle is moving backwards. The back-up alarm shall be mounted toward the rearmost part of the vehicle and protected from water and road spray.

Backup Camera: Back Up Camera Rosco Model STSK4730B with 7" diagonal LCD Color Monitor (or approved equal). Standard Location is either driver overhead, rearview mirror or dash/console. Camera and monitor must show the area behind the vehicle when the vehicle is in reverse.

B20. AM/FM RADIO with BLUETOOTH

Respondent shall provide an AM/FM stereo radio with Bluetooth, with a digital clock installed by the chassis or bus manufacturer and mounted on the appropriate location of the instrument panel, with four (4) speakers (two driver area, two behind driver area, two rear).

B21. ELECTRICAL SYSTEM

The electrical system shall be the 12 volt type. All electrical components shall be designed to function effectively under both normal driving conditions and conditions of high amperage requirements at idle speeds.

B22. TWELVE VOLT POWER OUTLET (CIGAR LIGHTER)

Respondent shall provide two 12 Volt power outlets.

B23. ALTERNATOR

The generating system shall be the OEM standard alternating current type (heavy duty) with alternator capacity minimum 240 amps

B24. BATTERY SYSTEM