RFP 2027-0200-0066 Statewide Shredding Submittal Forms A-E.docx

State of Alaska RFP Proposal Submittal Form Form: RFP-7: Version 1

STATE OF ALASKA

REQUEST FOR PROPOSAL-SUBMITTAL FORMS A TO E

PROPOSAL SUBMISSION COVER SHEET, CERTIFICATIONS, PREFERENCE FORM

PROJECT INFORMATION

OFFEROR INFORMATION

Company Name

Address

Tax ID #

Alaska Business License #

OFFEROR CONTACT INFORMATION: Provide contact information for the individual that can be contacted for clarification regarding this proposal. Submittal Form A must be signed by a company officer who is empowered to bind the company.

Printed Name

Signature

Date:

Title

Address

Email/Phone

CRITICAL TEAM MEMBERS: Provide the names of all critical team members that will be assigned to this contract. Note: These individuals cannot be removed or replaced from this project, or their positions, unless approved in writing by the project director or procurement officer. Insert rows if needed.

AMENDMENT ACKNOWLEDGEMENT: The offeror acknowledges receipt of the following amendments and has incorporated the requirements of such amendments into their proposal. Failure to identify and sign for all amendments may subject the offeror to disqualification. The offeror must list all amendments (by number), then initial and date to confirm that you have received and incorporated them into your proposal (add more rows as necessary).

CONFLICT OF INTEREST STATEMENT: Indicate below whether or not the firm or any individuals that will work on the contract has a possible conflict of interest (e.g., currently employed by the State of Alaska or formerly employed by the State of Alaska within the past two years) and, if so, the nature of that conflict. The procurement officer reserves the right to consider a proposal non-responsive and reject it or cancel the award if any interest disclosed from any source could either give the appearance of a conflict or cause speculation as to the objectivity services to be provided by the offeror.

NOTE: Failure to answer may be grounds for disqualification.

If “Yes”, please provide additional information regarding the nature of that conflict:

FEDERAL REQUIREMENTS: Indicate below all known federal requirements that apply to the proposal, its evaluation, or the resulting contract:

NOTE: Failure to answer or answering “No” may be grounds for disqualification. For any “No” responses, provide clarification (up to 250 word maximum for each “No” clarification) below (add rows as necessary).

ALASKA PREFERENCES: If you wish to claim any Alaska Preferences, please complete the Alaska Offeror Preference Certification Form below.

ALASKA OFFEROR PREFERENCE CERTIFICATION FORM

AS 36.30.321 (A) / AS 36.30.990 (2)

Solicitation Number

Project Description

Business Name

Alaska Business License Number

A signed copy of this form must be included with your proposal no later than the deadline set for receipt of proposals.

If you are submitting a proposal as a JOINT VENTURE, all members of the joint venture must complete and submit this form before the deadline set for receipt of proposals. AS 36.30.990(2)(E) If the procuring agency is unable to verify a response, the preference may not be applied. Knowingly or intentionally making false or misleading statements on this form, whether it succeeds in deceiving or misleading, constitutes misrepresentation per AS 36.30.687 and may result in criminal penalties.

SIGNATURE: By signature below, I certify under penalty of law that I am an authorized representative of the above entity and all information on this form is true and correct to the best of my knowledge.

Printed Name:

Title:

Date:

Signature:

To qualify for and claim the Alaska Bidder Preference you must answer YES to questions 1-8 and YES to one of the questions 9-11 in the Alaska Bidder Preference Question section below:

Alaska Bidder Preference Questions

If the answer to question 3 is YES, complete the following:

Physical Place of Business Address

City/State

Zip Code

“Place of business” is defined as a location at which normal business activities are conducted, services are rendered, or goods are made, stored, or processed; a post office box, mail drop, telephone, or answering service does not, by itself, constitute a place of business per 2 AAC 12.990(b)(3).

Per AS 36.30.990(2)(C) and per 2AAC 12.990(b)(7), the offeror, or at least one employee of the offeror must be a resident of the state.

Per AS 36.30.990(2)(D), is your business:

If incorporated, enter the current Alaska Corporate Entity Number:

Indicate below how your business is organized:

If the answer to question 10 above is YES, please identify each member by name and state of residence:

If the answer to question 11 above is YES, please identify each partner by name and state of residence:

Alaska Veterans Preference Questions To qualify for and claim the Alaska Veteran Preference, you must indicate how your business is organized by answering questions 12-16 below as well as answering YES to questions 1-8 in the Alaska Bidder Preference section above. Per AS 36.30.321(F), is your business:

Per AS36.30.321(F)(3), an “Alaska veteran” is defined as an individual who:

1. Served in the:

0. Armed forces of the United States, including a reserve unit of the United States armed forces; or

0. Alaska Territorial Guard, The Alaska Army National Guard, the Alaska Air Nations Guards, or the Alaska Naval Militia; and,

1. Was separated from services under a condition that was not dishonorable.

Alaska Military Skills Program Preference Questions To qualify for and claim the Alaska Military Skills Program Preference, you must answer YES to question 17 or 18 below, YES to question 19 below, as well as answer YES to questions 1-8 in the Alaska Bidder Preference section above.

Per 36.30.321(l), does your business:

SUBMITTAL FORM B – NATIONAL ASSOCIATION FOR INFORMATION DESTRUCTION (NAID CERTIFICATION) SPECIAL REQUIREMENTS: This submittal form must not identify the Offeror’s proposed costs and must not exceed three pages per RFP Section 4.02.

[Instructions from RFP Sec 4.04, offeror may delete the following instructions when completing this submittal form: Offerors must provide evidence that they have a current NAID certification and indicate when they were last audited. A letter from i-Sigma will suffice if the offeror is currently awaiting processing of certification, provide additional information as needed.]

PROCUREMENT OFFICER NOTE: REVISE OR DELETE AS NEEDED.

This portion of the offeror’s proposal will be evaluated against the following questions (Sec. 5.04):

1) Does the offeror have a current NAID certification?

a) A letter from i-Sigma will suffice if the offeror is currently awaiting processing of certification, provide additional information as needed.

2) When was the last audit

3) Has the offeror failed an audit or lost certification in the past 5 years.

a) If yes, explain.

SUBMITTAL FORM C – UNDERSTANDING THE REQUIREMENTS OF THE CONTRACT

SPECIAL REQUIREMENTS: This submittal form must not identify the Offeror’s proposed costs and must not exceed five pages per RFP Section 4.02.

[Instructions from RFP Sec 4.05, offeror may delete the following instructions when completing this submittal form: Offerors must provide comprehensive narrative statements that describes the chain of custody process and their understanding of the contract requirements and deliverables the state expects it to provide, including a complete description of the material type, size, color, signage and other features of containers and consoles selected by Contractor.]

This portion of the offeror’s proposal will be evaluated against the following questions (Sec. 5.05):

1) Describe the entire chain of custody from beginning to end for materials to be shredded. Be sure to include in detail the steps taken to ensure materials are secure at all times, and who has access. Additionally, detail the disposal method proposed.

2) To what degree has the offeror demonstrated an understanding of the deliverables the state expects it to provide as found in Section 3.03?

3) Has offeror provided a complete description of the material type, size, color, signage and other features of containers and consoles selected by Contractor?

SUBMITTAL FORM D – SCHEDULING AND COMMUNICATION

SPECIAL REQUIREMENTS: This submittal form must not identify the Offeror’s proposed costs and must not exceed five pages per RFP Section 4.02.

[Instructions from RFP Sec 4.06, offeror may delete the following instructions when completing this submittal form: Offerors must provide comprehensive narrative statements that set out the methods of communication and scheduling.]

This portion of the offeror’s proposal will be evaluated against the following questions (Sec. 5.06):

1) What frequency can services be provided (the answer provided will be compared to the deliverables in Section 3)?

2) Explain the process for scheduling new services, and how long it will take.

3) Describe the process for making changes to frequency.

4) What is the time frame for a valid response to requests (an autoreply email is not considered a valid response to requests and inquiries).

5) Describe how the ordering entities for services should address issues with the offeror that may occur.

SUBMITTAL FORM E – MEETING EXPECTATIONS AND CONTINGENCY PLANNING

SPECIAL REQUIREMENTS: This submittal form must not identify the Offeror’s proposed costs and must not exceed five pages per RFP Section 4.02.

[Instructions from RFP Sec 4.07, offeror may delete the following instructions when completing this submittal form: Offerors must provide comprehensive narrative statements that set out how they will meet expectations and proper contingency planning to accomplish the work. Offerors must also provide a narrative description of the organization of the project team and a personnel roster that identifies each person who will actually work on the contract along with their titles and location(s) where work will be performed.]

This portion of the offeror’s proposal will be evaluated against the following questions:

1) Is the organization of the project team clear?

2) In the event of equipment failures, how will the offeror continue to maintain services? What is the plan for communicating these issue and maintaining open lines of communication?

3) Has the offeror gone beyond the minimum tasks necessary to meet the objectives of the RFP?

4) To what degree is the proposal practical and feasible?

5) To what extent has the offeror identified potential problems and solutions due to weather, equipment, and potential temporary shutdown of the recycling center/landfill?

6) To what degree does the offeror appear to be reasonably sufficient in resources to accomplish the project? I.E. are there enough people allocated and dedicated to the project, without conflicts or capacity issues?

7) Has offeror provided a narrative description of the organization of the project team and a personnel roster that identifies each person who will actually work on the contract along with their titles and location(s) where work will be performed?

{RFP-7/V1/2.7.25}

{RFP-7/V1/8.1.26} Page 48 of 50 image1.png