RFP 2027-0200-0066 Statewide Shredding Submittal Form G (Cost Proposal) Amended (Amendment One).xlsx

This is a cost proposal submittal form for the State of Alaska Office of Procurement and Property Management's RFP 2027-0200-0066 for statewide confidential document shredding services across six geographic zones: Fairbanks (Northern), Anchorage (Central), Mat-Su Valley, Kenai Peninsula, Juneau, and Ketchikan. The solicitation seeks multi-award, non-mandatory term contracts to provide regularly scheduled pickups at various frequencies (weekly, bi-weekly, monthly, bi-monthly, and quarterly) plus ad-hoc destruction services. The cost proposal form requests unit pricing for eight standard line items: 32-gallon bins, 64-gallon bins, standard banker boxes (12" x 15" x 10"), legal banker boxes (15" x 24" x 10"), box taping services, document retrieval, unscheduled bin access, and ad-hoc pickups. Offerors may also submit pricing for non-evaluated optional services including document retrieval fees, unscheduled bin access charges, and on-demand pickup fees, with weight-based pricing tiers for quantities of 1–1,000 lbs., 1,001–2,000 lbs., and 2,001+ lbs. The original proposal deadline of September 11, 2026, was extended to September 18, 2026, via Amendment One following a protest. Contract award is anticipated October 1, 2026, with an initial term of approximately two years (September 15, 2026, through September 15, 2028) and two optional one-year renewal periods at the State's discretion.

Pricing shall be structured as fixed price with annual adjustment capability using the Consumer Price Index (CPI-U) for All Urban Consumers in Urban Alaska, adjustable no sooner than 12 months after contract execution and no more than once per contract year. Contractors must pay a 1.5% administrative fee on net quarterly sales. The State offers a 5% discount for payment within 15 business days; standard payment is due within 30 days of invoice. The estimated annual expenditure per zone is approximately $30,000 based on historical Juneau data, with no guaranteed minimum or maximum sales volumes. Alaska Bidder Preference provides a 5% price reduction, and Alaska Offeror Preference awards 10% of total evaluation points (100 of 1,000 points) to offerors holding a valid Alaska business license prior to the proposal deadline. Offerors must hold NAID certification (weighted at 300 of 1,000 evaluation points), pass a seven-year nationwide criminal background check, and maintain workers' compensation insurance with Employers Liability limits of at least $1,000,000, Commercial General Liability Insurance with a $2,000,000 general aggregate limit and $1,000,000 per occurrence limit, and Commercial Automobile Liability Insurance with a $1,000,000 combined single limit, naming the State as additional insured. No subcontractors or joint ventures are permitted. Contracts serve Executive Branch Agencies on an as-needed basis and extend to the Alaska Legislative Branch, Court System, University of Alaska, and all political subdivisions, cities, boroughs, and school districts.