RFB Bidders Checklist.pdf

This document is a Bidder's Checklist for the City of Oklahoma City and its Trusts, specifically for Bid26610 concerning Building Materials. The checklist outlines the comprehensive documentation and procedural requirements for potential bidders seeking to provide building materials for minor construction, replacement, and repairs to various city-owned facilities. Bidders are required to review and acknowledge multiple documents in the Electronic Bidding System, including the Notice to Bidders, General Instructions, Specifications, Special Provisions (covering insurance and warranty), Pricing Agreement, and any applicable Questions and Answers or Addenda.

The bidding process mandates that vendors carefully complete and upload several key documents, including an Item Response Form, Pricing Agreement, Insurance and Warranty documentation, Vendor Contact Form, and potentially a Letter of Authorization or Exceptions. A critical requirement is that the bidder's entity name must consistently match across all submitted documents, including the Vendor Contact Form, Pricing Agreement, and certificate of insurance. The bid includes specific compliance requirements such as a Non-Discrimination Statement, Non-Collusion Statement, and verification through the Public Employers Status Verification System as outlined in Oklahoma Statute 25 O.S. § 1313.