Building Materials

The City of Oklahoma City is seeking a competitive bid for a building materials procurement contract to supply lumber, hardware, and related materials for minor construction, replacement, and repairs to various city-owned facilities. The solicitation (Bid Number BID26610) aims to establish a comprehensive pricing agreement with a qualified vendor capable of providing a wide range of building materials including plywood, hardwood lumber, molding, trim, sheetrock, doors, wood door jams, nails, and plastics. Bidders are required to submit a percentage discount from the Prevailing Manufacturers National Suggested Retail Price List, with a preference for stocked distributors located in an Oklahoma City branch. The bid is structured as an electronic submission through the BidNet Direct system, with all documents required in PDF format and matching entity names across all documentation. Critical submission deadlines include a bid due date of July 30, 2025, at 10:00:00 a.m. CDT, with a question-and-answer period open until July 24, 2025, at 12:00:00 p.m. CDT. Vendors must provide comprehensive documentation including a Vendor Contact Form, Pricing Agreement, insurance certificates, and pass a detailed background check process for facility access.

The procurement opportunity appears open to all qualified vendors without specific set-aside designations, though bidders must meet stringent requirements including comprehensive insurance coverage, background checks, and compliance with federal, state, and local regulations. Vendors must provide worker's compensation, general liability, and automobile liability insurance, with the City of Oklahoma City and its trusts named as additional insureds. The contract will have an initial one-year term with options to renew for two additional one-year periods, suggesting potential ongoing business opportunities for the selected vendor. While no specific budget range is explicitly stated, the solicitation indicates that purchase quantities are not guaranteed, and the city reserves the right to award by item or groups of items. Vendors will be evaluated on their ability to provide high-quality, first-rate commercial products, with the capacity to work with manufacturers to resolve potential warranty issues. Background checks will be comprehensive, with the General Services Department conducting detailed reviews of criminal histories and making final determinations on vendor employee access to city facilities.