required bid forms.pdf

REQUIRED BID RESPONSE

To be considered, all bids shall be submitted in accordance with the instructions in this RFB and include the following completed forms:

• City of Boulder Bid Proposal. Please include the separate excel spreadsheet with your submission

• City of Boulder Bid Bond in the amount of 5% of the total bid

• City of Boulder Bid Form

• City of Boulder Acceptance of Terms and Conditions

• City of Boulder Non-Collusion Certificate

• City of Boulder Contractor/Subcontractor Qualification Form

• City of Boulder Schedule of Manufacturers and Suppliers

• City of Boulder Schedule of Proposed Subcontractors

• 1-2 page resume or cover letter that displays your experience directly related to this project.

In addition to the following copies, these forms, minus the Bid Proposal, have also been included as a separate PDF file in the BidNet documents section. The PDF file is labeled Required Bid Documents. You will also find the Microsoft Excel spreadsheet for pricing in the same documents section in BidNet. The spreadsheet is labeled 07-2024 East Boulder Ditch Bid Proposal

BID BOND

Witness:

, as principal, hereinafter called the “bidding contractor,” and , as “surety,” a corporation properly organized under the laws of Colorado or authorized to do business in Colorado, hereby obligate themselves to the City of Boulder, as obligee, hereinafter called the “city,” in the penal sum of dollars ($ ), which penal sum shall secure the obligation of the bidding contractor to enter into contract with the city for the work associated with

Project Number , if the bidding contractor is so selected by the city.

If the city accepts the bid of the bidding contractor, and if the bidding contractor properly executes a contract with the city to perform the work covered by the award, then this obligation shall be null and void.

In the alternative, if the bidding contractor refuses to enter into contract with the city for work described in the bid, but rather pays to the city the difference between the bidding contractor’s stated bid amount and the actual amount bid by an alternate bidding contractor, who is accepted by the city, then this obligation shall be null and void.

EXECUTED on this day of , 20 .

(Contractor)

By:

(President)

(Surety Company)

By:

(Attorney-in-Fact)

BID FORM

07-2024 East Boulder Ditch Fish Passage Construction Project

The undersigned Bidder does hereby declare and stipulate that the Bid Proposal is made in good faith, without collusion or connection with any other person or persons bidding for the same work, and that it is made in pursuance or and subject to all the terms and conditions of the bid documents entitled "07-2024 East Boulder Ditch Fish Passage Construction Project”, all of which have been examined by the undersigned.

Bidders shall submit prices as provided in the Bid Proposal. Should an error occur in the extension of price, the unit price shall govern.

The City of Boulder reserves the right to make the award on the basis of the bid deemed most favorable to the City, to waive any informalities or to reject any or all bids.

The bidder shall complete the attached Contractor / Subcontractor Qualification Form, with the bid proposal. The City is requesting the form be completed for both Contractor and Subcontractor. Failure to provide this information may be sufficient cause for rejection of the bid.

The bidder shall complete the attached Proposed Subcontractors Form, with the bid proposal.

Failure to provide this information may be sufficient cause for rejection of the bid.

The bidder shall complete the attached Schedule of Manufacturers and Suppliers Form, with the bid proposal. Failure to provide this information may be sufficient cause for rejection of the bid.

Addendum No.(s) have been received.

Attached is an unconditional letter of credit, money order, certified check, or bid bond payable to the City of Boulder in an amount not less than five percent (5%) of the total amount of the bid.

If this bid is accepted, the Bidder agrees to sign the contract agreement without qualifications and to furnish the performance bond, labor and material bond and the required evidence of insurance within 10 calendar days after notification of award.

All proposals shall be submitted on the bid proposal. The lowest responsible bid will be accepted; provided, however, that the City shall have the right to reject any or all bids and to waive any informalities or irregularities contained in said bid. The quantities are an estimate only and may be altered to meet actual City of Boulder requirements.

Submit firm unit prices for the type of construction listed. Overhead shall not be priced and bid separately but shall be included in each bid item as required. All prices are for furnishing and installing the described item.

The Bidder proposes to perform all work and provide all labor, materials, and equipment in full accordance with the bidding documents.

Confidential data, if identified as such, will be held confidential upon request, if the request is made as part of the bid and the City Attorney determines the data meets the minimum requirements of the Colorado Public Records Act.

ATTEST:

Corporation

President Date Address City State Zip Code Phone number

Email

ATTEST: Company Name

Company Partner Date Address City State Zip Code Phone number

Email

ATTEST:

Individual

Company Name

Date Address City State Zip Code Phone number

Email

Tax Identification Number It is imperative that the Business and/or vendor name (surname for an individual) and TIN number combination (Employer Identification Number for a Business or Social Security Number for an individual) match exactly.

ACCEPTANCE OF TERMS AND CONDITIONS

Use this form to indicate exceptions that your firm takes to any terms and conditions listed in the Agreement attached to this RFB, as well as the RFB itself. Proposals which take exception to the specifications, terms, or conditions of this RFB or offer substitutions shall explicitly state the exception(s), reasons(s) therefore, and language substitute(s) (if any) in this section of the proposal response. Failure to take exception(s) shall mean that the proposer accepts the conditions, terms, and specifications of the RFB.

If your firm takes no exception to the specifications, terms, and conditions of this RFB, please indicate so.

List exceptions here:

Signed, By:

Title

Date

For:

NON-COLLUSION CERTIFICATE

The undersigned, being duly sworn, deposes and says that the person, firm, association, partnership- or corporation herein named, has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in the preparation and submission of a proposal to the City of Boulder for consideration in the award of a contract on the project described as follows:

07-2024 East Boulder Ditch Fish Passage Construction Project

(Firm Name)

By:

(Authorized Signature)

Name:

Title:

Email:

CONTRACTOR/SUBCONTRACTOR QUALIFICATION FORM

I. General Information

Your Company:

Name:

Address:

How long have you been in business?

How long have you been in business under the present business name?

What former name(s), if any, has your company operated under in the past five (5) years?

What is the largest contract you have been awarded in the past twelve (12) months?

II. Information: Previous Construction Contract

Provide the following information for three 3) contracts you have performed, or are currently performing, within the past five (5) years. At least two (2) contracts must be completed. If you have performed any contract with the City of Boulder, or County of Boulder, or State of Colorado, include information about the least one (1) such contract.

Contract 1

Owner

Name

Address Phone

Date Begun Date Completed Dollar Amount

Description of Work

Architect

Surety for Performance Bond:

Surety for Labor and Material Bond:

Insurance Company:

Major Subcontractor:

Major Supplier:

Are there any lawsuits, claims, or disputes resulting from this project? If so, please describe:

Contract 2

Description of Work

Contract 3

Description of Work

III. Describe the work you normally perform with your own forces:

IV. Have you, or any officer or partner of your organization, when working for another organization, failed to complete any work awarded to you or such officer or partner? If so, attach a separate sheet of explanation.

V. Are there any claims or law suits against your organization, against predecessor organizations of your organization, or against any officer or partner who currently works for your organization which have been brought during the previous five years? If so, attach a separate sheet of explanation.

VI. Resumes

Provide resumes for at least two (2) persons with your company. One resume should be for an officer of the company: president, vice-president, etc. The second resume should be for an operations manager of the company who has had experience directing a job as a contractor or superintendent. An operations manager may also be an officer of the company.

Officer:

Operations Manager:

VII. Trade References:

1.

2.

3.

4.

5.

VIII. Bank References:

1.

2.

3.

4.

5.

IX. Name of Bonding Company and name and address of agent:

Revised April 2021

X. Attach a financial statement, audited if available, (consolidated if the contractor is part of an affiliated group), including contractor's latest balance sheet and income statement showing the following items:

A. Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes receivable, accrued income, deposits, materials inventory, and prepaid expenses):

B. Net Fixed Assets:

C. Other Assets:

D. Current Liabilities (e.g., accounts payable, notes payable, accrued expenses, provision for income taxes, advances, accrued salaries, and accrued payroll taxes):

E. Other Liabilities (e.g., capital, capital stock, authorized and outstanding shares par values, earned surplus, and retained earnings):

Name of firm preparing financial statement and date thereof:

Is this financial statement for the identical organization named in Part I on page one?

If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g., parent-subsidiary).

Will this organization act as guarantor of the contract for construction?

SCHEDULE OF MANUFACTURERS AND SUPPLIERS

Name Phone No.

Address

City State Zip Code

PROPOSED SUBCONTRACTORS