RCA.pdf

This document is a City Commission Request for Action from the City of DeLand, Florida, dated June 2, 2025, regarding the award of a bid for Fire Station 83 Expansion and Renovation. The project consists of a 728 square foot building addition (Pre-Engineered metal building) and interior renovation to the existing Fire Station 83, with a site scope of work including removal and replacement of existing infrastructure such as an oil/water separator, tree removal, new concrete sidewalk, sanitary sewer pipes, and manhole. The project was bid in accordance with the City's purchasing procedures on the Internet-based Demand Star system, with bids received on May 1, 2025. Qualis General Contractors, LLC of Tampa, Florida was identified as the lowest and most responsible bidder at $970,185.30 for the base bid, with an additional $5,187.00 for a new LED lighting package, bringing the total bid to $975,372.30.

The fiscal impact of the project is $975,372.30, plus an additional $44,450 for a 6-month temporary trailer rental cost. Loan proceeds have been secured and are included in the FY 24/25 Capital Fund. The project is driven by the influx of residential and commercial construction in the SE area of the city, with anticipated future development that will require additional fire and medical coverage. The city has already hired three firefighters for two response units and plans to hire three additional firefighters in the 25/26 budget to fully staff the Ladder 83 unit. Multiple references from other cities, including Sanford, Largo, and Dunedin, provided positive feedback about Qualis General Contractors, highlighting their ability to complete work ahead of schedule, submit documents timely, provide good quality work, and manage project changes with minimal cost to the owner.