R-320956 GEMS HVAC Maintenance - Attachment A 3.docx
DOCX document 570 KB Posted
- Contract number
- 27-588IEMA-MGMTA-P-98436
- Issued by
- Illinois
About this file
This document is a bid attachment (Attachment A) for a contract award issued by the Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS). The solicitation seeks vendors to provide HVAC maintenance services for GEMS (Generic Environmental Model System) facilities located at Illinois Nuclear Power Stations operated by Constellation. The contract is structured as a three-year agreement with a performance period from July 1, 2026, through June 30, 2029.
The contract requires vendors to provide annual preventive maintenance and repair services for HVAC systems, including mandatory specifications covering system inspections, adjustments, repairs, and replacements to ensure optimal equipment performance. Service requirements include fan belt changes, filter replacements, compressor and heating element inspections, freon additions, coil and drain line cleaning, thermostat adjustments, and economizer checks. Vendors must respond to emergency break/fix requests within four hours of notification and demonstrate capability to service multiple sites simultaneously. All pricing submitted must be inclusive of travel, fluids, disposal fees, and other applicable costs. Vendors must comply with Constellation nuclear facility entry requirements, maintain detailed service records, and employ proper safety protocols and personal protective equipment during all work. Vendors are required to certify their ability to meet each of nine mandatory specifications through submission of vendor narratives and company contact information by the deadline specified in the procurement portal.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 4100240017 Henson Robinson Executed_Redacted.pdf | ||
| standard-illinois-certifications-v.23.1~15.docx | DOCX document | |
| R-320956 GEMS HVAC Maintenance - Attachment B 3~2.docx | DOCX document | |
| standard-terms-and-conditions~62.pdf |
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Text version
HVAC Maintenance – ATTACHMENT A
The Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) intends to enter into a three-year contract (July 1, 2026 – June 30, 2029) for the annual preventive maintenance and repair of HVAC Systems for the GEMS at each Illinois Nuclear Power Station.
Please complete the Mandatory Specifications, Pricing Table, and Company Contact Information by the due date listed in BidBuy.
Mandatory Specifications:
Vendors are to specify whether each of the Mandatory Requirements is agreed to and satisfied by checking the appropriate “Met” or “Not Met” box, and where appropriate, provide the requested information. Vendors should complete the “Vendor Narrative” section to explain how they meet the requirement or provide requested information and/or include other documentation that provides additional detail.
Mandatory Specification M1: The Vendor or Vendor’s agents involved with preventive maintenance or break/fix must be willing to comply with Constellation nuclear power plant entry requirements, safety rules and regulations, and procedures. These may include, but are not limited to, urinalysis, background review, escorted visitor/contractor requirements, and vehicle search.
☐ Met ☐ Not Met
Vendor Narrative:
Mandatory Specification M2: Vendor must be available to perform service as needed and respond on-site to any break/fix or emergency repairs within four hours of being notified of a need for service.
☐ Met
Vendor Narrative:
Mandatory Specification M3: Vendor must be able to perform services for all equipment listed in Attachment B.
☐ Met
Vendor Narrative:
Mandatory Specification M4: Vendor must inspect, adjust, repair, and replace as necessary, to ensure HVAC units are performing optimally.
☐ Met
Vendor Narrative:
Mandatory Specification M5: HVAC service must include, at a minimum:
· Change fan belt
· Change all filters
· Check alignment and adjust pulleys
· Check and replace necessary heater elements
· Check pressures and add Freon if needed
· Clean condenser coils (customer supplied air)
· Clean condensate/drain lines (customer supplied air)
· Check condition of contractors for compressor and heating elements
· Check and adjust thermostat
· Check Economizer for proper operation if so equipped ☐ Met
Vendor Narrative:
Mandatory Specification
M6: Vendor must keep a record of all services performed and provide this record in a report to the Agency.
☐ Met
Vendor Narrative:
Mandatory Specification M7: Vendor must perform all service in a safe manner, utilizing all necessary PPE and precautions to collect used fluids and material and transport for proper off-site disposal.
☐ Met
Vendor Narrative:
Mandatory Specification M8: Pricing Tables must be inclusive of travel, fluids, disposal, and any other applicable fees.
☐ Met
Vendor Narrative:
Mandatory Specification M9: Vendor must have the capability and resources to perform work simultaneously on multiple sites without sacrificing quality of service.
☐ Met
Vendor Narrative:
CONTACT INFORMATION
Business Name
Address
City, State, Zip
Phone
Contact
FEIN
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