QQ57849 3rd Amended Scope of Work.pdf

Third Amended Scope of Work

Quick Quote: Drone Equipment

Summary:

The Virginia Department of Forestry (DOF) is seeking a contractor to supply and deliver two

DJI Mavic 3 Thermal drones and related equipment to support its efforts in prescribed burns and wildland fire management. Bids must be for exact make and model for items 1-5; no substitutions of like equivalents will be accepted.

Items 1-5 were selected because of their reliability and compatibility with existing DOF equipment. DOF drone pilots have been trained with the DJI Mavic 3 Thermal unit, and cross training would be prohibitive, counterproductive, and would dramatically increase costs for DOF pilots. The specified accessories have been selected because of their reliability and compatibility with existing DOF equipment. Acceptance of like equivalents would pose a risk to health and safety as this equipment will be used for emergency fire response. DOF has a stock of replacement parts for the DJI Mavic 3 Thermal unit to facilitate rapid repairs. The IGEN4500

Generator is recommended for DOF IGNIS Drone Batteries. This generator can charge two large IGNIS batteries at one time, which will speed up charging capabilities for prescribed burns and wildland fire management.

Requirements:

1. Two (2) DJI Mavic 3 Enterprise Thermal with Care Enterprise Basic (2-year), including:

a. 1x M3T aircraft with dual vision wide / zoom and 640x512 thermal sensor

b. 1x RC PRO Enterprise Smart Controller for M3T

c. 1x Flight Battery for M3T

d. 1x Standard Charger for M3T

e. 1x OEM Rugged Case for M3T (Must fit the M3T drone without need for modification of drone or case.)

f. 2x Full sets of propellers for Mavic 3 Thermal Drone (1 set that comes with the drone and 1 back up set of propellers)

g. 1x Care Enterprise Basic 2-Year coverage offering a full 2-year standard warranty and 3 replacement aircraft systems.

h. All componentry must be updated with the latest firmware/software.

i. Systems must be paired and bench/flight tested.

(No substitutions)

2. Two (2) CDC PRCS Elite Mavic 3 Series Quad Charging Case (No substitutions)

3. Eight (8) DJI Mavic 3 Enterprise Flight Batteries (No substitutions)

4. Two (2) iGen4500 Inverter Generators. (No substitutions)

5. Two (2) DJI Mavic 2 Enterprise Part2 Batteries (No substitutions)

6. Two (2) Predator portable 2000-watt super quiet inverter generators with CO SECURE technology, or like equivalent meeting the following specifications:

a. Operates at 58 dB(A) or less.

b. Automatic shutdown feature: shuts down the generator for safety when harmful levels of carbon monoxide are detected.

c. 79cc engine or greater.

d. Includes at least: (2) 120 volt 5-20R outlets and (1) 12 volt DC port

e. Complies with ANSI/PGMA G300-2018 standard.

7. Two (2) EcoFlow RIVER 2 Pro Portable Power Stations, or like equivalent, compatible with item 8 below without the use of adapters or any additional equipment.

8. Two (2) EcoFlow 220W Bifacial Portable Solar Panels, or like equivalent, compatible with item 7 above without the use of adapters or any additional equipment.

Delivery: If awarded, all items must be delivered with invoice by March 14, 2024.

Ship to address:

Jason Braunstein Virginia Department of Forestry

900 Natural Resources Drive, Suite 800 Charlottesville, VA 22903

a) Bid price must be inclusive of equipment pricing and delivery charges.

b) Shipping shall be FOB Destination

c) Partial bids will be accepted with award made to the lowest bid per line item or to the lowest combination of bids for multiple line items. Whatever is most cost effective for the Department. (See award clause in the Special Terms and Conditions.)

d) Bids must be submitted on the electronic pricing grids provided within the solicitation.

e) Emailed bids will not be accepted.

Instructions:

***If you have any questions, please contact: lora.newlin@dof.virginia.gov

DGS has created a short guidance video illustrating how to view and respond to solicitations which can be viewed via the following link. https://www.youtube.com/watch?v=KSxcAkOekW0

If you have any difficulty submitting a bid, please reach out to eVA customer care at (866) 289-

7367.