QMAA-FK-160010-D_Amendment_002_SF30_01_04_2017.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

1 32

2. AMENDMENT/MODIFICATION NO.

AMENDMENT #002

3. EFFECTIVE DATE

1/4/2017

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (IF APPLICABLE)

6. Issued By Code 7. ADMINISTERED BY (If other than Item 6) Code

LIGHT VEHICLES ACQUISITION

GSA/FAS/QMAAA

1800 F STREET NW; HUB 3400

WASHINGTON, DC 20405

8. Name and Address of Contractor (No., street, county, State and ZIP Code (x) 9A. AMENDMENT OF SOLICITATION NO.

QMAA-FK-160010-D

X 9B. DATED (SEE ITEM 11)

NOVEMBER 18, 2016

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers

X is extended is not extended.

Offer's must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning __ONE___copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

[ ] A. THIS CHANGE ORDER IS ISSUED PURSUANT TO : (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

[ ] B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF :

[ ] C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF :

[ ] D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, X is required to sign this document and return _ONE_ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Program: Star of Life Ambulances Ordering Program

The above referenced solicitation QMAA-FK-160010-D is amended as follows:

1) Provide Attachments F26-27; option configurations CFGS and CFGT; revise sections B.1, C.21 and G.2 to reflect these attachments; AND

2) Revise sections A.1 and F.1 to extend the due date for proposals FROM: 3:00pm Eastern January 6, 2017 TO: 3:00pm Eastern January 10, 2017, and extend the due date for AutoBid FROM: 3:00pm Eastern January 5, 2017 TO: 3:00pm Eastern January 10, 2017; AND

3) Provide revised Attachment B – Proposal Checklist and Attachment C – SF1449 – reflecting the new due date for proposals; AND

4) Provide answers to questions received in response to the solicitation.

The POC for this amendment is Bryan Davis Keith at bryan.keith@gsa.gov or (703) 605-9283.

The solicitation citations are amended in accordance with the attached pages. All other terms and conditions remain unchanged.

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, rema ins unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

________________________________________ BY ______________________________________________

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA, FAR (48 CFR) 53.243 mailto:bryan.keith@gsa.gov

Solicitation QMAA-FK-160010-D

Amendment 002– Continuation of Standard Form 30

1) PROVIDE ATTACHMENTS F26-27, DOCUMENTING CONFIGURATIONS FOR OPTIONAL

EQUIPMENT CODES CFGS AND CFGT. REVISE SECTIONS B.1, C.21 AND G.2 TO

REFLECT THESE ADDITIONAL ATTACHMENTS:

CHANGE FROM:

B.1 FEDERAL STANDARDS AND SCHEDULE OF ITEMS

The Schedule of Items can be found in Attachments G1 through G4 as follows:

Attachment No. Description

G1 Schedule of Items – American Emergency Vehicles

G2 Schedule of Items – Horton Enterprises

G3 Schedule of Items – Wheeled Coach Industries

G4 Schedule of Items – Item 888E

Please note, the full solicitation number for Attachments G1-G4 should read “QMAA-FK-160010-D”. A truncated version is included in the header of the attachments provided. In addition, the word “advised” is truncated below each line item designation. The statement should read “OFFERORS SHALL FURNISH A

PRICE FOR ALL AVAILABLE OPTIONAL EQUIPMENT LISTED BELOW. YOU ARE ADVISED

PRICING FOR BELOW THE LINE OPTIONS WILL BE EVALUATED FOR PRICE REASONABLENESS

ONLY”.

Vehicles to be provided under this acquisition must adhere to Federal Specification KKK-A-1822F and supplemental documentation related to star of life ambulances (see attachments F1-F25).

The non-tactical models identified in attachments G1-G4 are not all-inclusive of those that meet Federal

Specification KKK-A-1822F and supplemental documents for star of life ambulances (see Attachment F1-F25).

Equivalent non-tactical models that meet the minimum requirements may also be offered. If an interested offeror has a representative make and model comparable to the models identified herein, offerors will need to contact GSA’s Systems Branch (QMDBE) at automotiveedi.partnerships@gsa.gov by 3pm Eastern December

2, 2016, and provide those representative makes and models per the Schedule of Items. Only non-tactical alternative makes/models under the Standard Items identified in Attachments G1-G4 will be accepted for review. Proposed alternative makes/models will be reviewed by GSA’s Automotive Engineering Division for inclusion in AutoBid for this solicitation. Offerors and prospective offerors will be notified of the determination of GSA’s Automotive Engineering Division, and offerors with approved alternative models will then be provided AutoBid account and password information. No alternative models will be accepted after 3pm

Eastern December 2, 2016.

If the comparable model differs from the Government’s minimum requirements , as it relates both to Federal

Specification KKK-A-1822F and all data points reflected on the Federal Vehicle Standards website at http://vehiclestd.fas.gsa.gov/CommentCollector/Home, the Offeror must identify those differences for each respective make and model on Attachment E1 – Technical Exceptions Spreadsheet – as part of its electronic proposal submission. Please note that submission of representative makes and models does not ensure that they will be accepted.

Instructions to Offerors relating to AutoBid are included in section F.1.

mailto:automotiveedi.partnerships@gsa.gov http://vehiclestd.fas.gsa.gov/CommentCollector/Home

CHANGE TO:

B.1 FEDERAL STANDARDS AND SCHEDULE OF ITEMS

The Schedule of Items can be found in Attachments G1 through G4 as follows:

G1 Schedule of Items – American Emergency Vehicles

G2 Schedule of Items – Horton Enterprises

G3 Schedule of Items – Wheeled Coach Industries

G4 Schedule of Items – Item 888E

Please note, the full solicitation number for Attachments G1-G4 should read “QMAA-FK-160010-D”. A truncated version is included in the header of the attachments provided. In addition, the word “advised” is truncated below each line item designation. The statement should read “OFFERORS SHALL FURNISH A

PRICE FOR ALL AVAILABLE OPTIONAL EQUIPMENT LISTED BELOW. YOU ARE ADVISED

PRICING FOR BELOW THE LINE OPTIONS WILL BE EVALUATED FOR PRICE REASONABLENESS

ONLY”.

Vehicles to be provided under this acquisition must adhere to Federal Specification KKK-A-1822F and supplemental documentation related to star of life ambulances (see attachments F1-F27).

The non-tactical models identified in attachments G1-G4 are not all-inclusive of those that meet Federal

Specification KKK-A-1822F and supplemental documents for star of life ambulances (see Attachment F1-F27).

Equivalent non-tactical models that meet the minimum requirements may also be offered. If an interested offeror has a representative make and model comparable to the models identified herein, offerors will need to contact GSA’s Systems Branch (QMDBE) at automotiveedi.partnerships@gsa.gov by 3pm Eastern December

2, 2016, and provide those representative makes and models per the Schedule of Items. Only non-tactical alternative makes/models under the Standard Items identified in Attachments G1-G4 will be accepted for review. Proposed alternative makes/models will be reviewed by GSA’s Automotive Engineering Division for inclusion in AutoBid for this solicitation. Offerors and prospective offerors will be notified of the determination of GSA’s Automotive Engineering Division, and offerors with approved alternative models will then be provided AutoBid account and password information. No alternative models will be accepted after 3pm

Eastern December 2, 2016.

If the comparable model differs from the Government’s minimum requirements , as it relates both to Federal

Specification KKK-A-1822F and all data points reflected on the Federal Vehicle Standards website at http://vehiclestd.fas.gsa.gov/CommentCollector/Home, the Offeror must identify those differences for each respective make and model on Attachment E1 – Technical Exceptions Spreadsheet – as part of its electronic proposal submission. Please note that submission of representative makes and models does not ensure that they will be accepted.

Instructions to Offerors relating to AutoBid are included in section F.1.

C.21 ADDENDUM TO THE SOLICITATION

The following attachments are included:

http://vehiclestd.fas.gsa.gov/CommentCollector/Home

A Clauses Incorporated by Reference (IBR)

B Proposal Checklist

C SF1449

D Vendor Response Document

E1-E2 Technical Exceptions Spreadsheet and Brand-Name Equivalency

Worksheet

F1-F25 Federal Specification KKK-A-1822F and Star of Life Ambulance

Supplements

G1-G4 Schedules of Items

H1-H2 Estimated Quantities & Historical Sales

I1-I2 Optional Equipment Analyses

J Weekly Vendor Status Submission Requirements

K Weekly Status Reports Example

L Monthly Status Report Template

M Recall Data Template – GSA to Vendors

N Recall Data Template – Vendors to GSA

O Inspection Points Template

P AutoBid Vendor Instructions

Q AutoChoice Online Ordering Instructions

R Model Subcontracting Plan

C.21 ADDENDUM TO THE SOLICITATION

The following attachments are included:

A Clauses Incorporated by Reference (IBR)

B Proposal Checklist

C SF1449

D Vendor Response Document

E1-E2 Technical Exceptions Spreadsheet and Brand-Name Equivalency

Worksheet

F1-F27 Federal Specification KKK-A-1822F and Star of Life Ambulance

Supplements

G1-G4 Schedules of Items

H1-H2 Estimated Quantities & Historical Sales

I1-I2 Optional Equipment Analyses

J Weekly Vendor Status Submission Requirements

K Weekly Status Reports Example

L Monthly Status Report Template

M Recall Data Template – GSA to Vendors

N Recall Data Template – Vendors to GSA

O Inspection Points Template

P AutoBid Vendor Instructions

Q AutoChoice Online Ordering Instructions

R Model Subcontracting Plan

G.2 ADJECTIVAL RATINGS

The following adjectival rating tables shall be used to rate proposals. Table 1 will be used to assign a rating to

Factor 1. Table 2 will be used to assign a rating to Factor 2, and Table 3 will be used to assign a rating to Factor

3. The evaluator will use the appropriate table and select one of the adjectival ratings that most clearly reflect the assessment of the proposals based on the established evaluation criteria. Price proposals (Factor 4) will not receive an adjectival rating. A rating of “Unacceptable” on any of the factors will deem the proposal technically unacceptable in its entirety.

TABLE 1 – Factor 1 – Technical Capability

ACCEPTABLE (A) The proposal meets the stated requirements. The response is considered complete in terms of the basic content and level of information the Government seeks for evaluation. The offeror has provided the following elements:

a) Process for order receipt and processing, AND

b) Process for order input into production cycle, AND

c) Process for production of vehicles that meet specifications contained in the solicitation, AND

d) Process for vehicle shipment and delivery which conforms to solicitation requirements, AND

e) Project Plan identifying the following:

1) Date of completion of proposed build order

2) Order placement with all significant subcontractors, if applicable (cab and chassis, body, etc.) For non-OEM offerors, identify order placement procedures with suppliers

3) Delivery date of subcontracted items

4) Planned completion timeline

5) Planned inspection and shipment timeline; AND

f) All additional documents and certifications required by

Federal Specification KKK-A-1822F and attachments F2-

F25 as required by line items offered, AND

g) No unapproved exceptions taken to the Federal

Specification, AND

h) Does not exceed 25 pages, excluding technical exceptions to Federal Specification KKK-A-1822F, brand-name equivalency statements (Attachments E1-E2) and additional documents required with offer as defined in Federal

Specification KKK-A-1822F.

UNACCEPTABLE

(U)

Failure to demonstrate the minimally acceptability standards under this factor will result in an “UNACCEPTABLE” rating and possible elimination from further consideration for contract award.

Failure to achieve an acceptable rating for any subfactor will render the entire factor unacceptable.

TABLE 2 – Factor 2 – Management Capabilities

ACCEPTABLE (A) The proposal meets the stated requirements. The offeror has provided a management plan which describes its quality assurance procedures as they relates to the following elements:

a) Timely order processing (to include regular status reporting) that conforms to solicitation requirements for the time of shipment specified for each representative line item, AND

b) Oversight to ensure production, shipment and delivery of vehicles on a CONUS and OCONUS scale that conform to solicitation requirements (includes methods and timetables for certificates of origin and other vehicle documentation), AND

c) Management of suppliers and dealers to include oversight and maintenance of the vehicle availability listing, AND

d) Warranty administration, AND

e) Damage-in-Transit procedures identifying the following:

1) Protocol for customers to report damage/apparent missing equipment, for both electronic and paper delivery receipts,

2) Contact information,

3) Notification deadline,

4) Resolution procedures, AND

f) Does not exceed 20 pages

UNACCEPTABLE

(U)

Failure to demonstrate the minimally acceptability standards under this factor will result in an “UNACCEPTABLE” rating and possible elimination from further consideration for contract award.

TABLE 3 – Factor 3 – Past Performance

ACCEPTABLE (A) The Government reserves the right to contact customer references provided in Factor 3, Tab A (Projects) and to use any information discovered in the process of evaluating the offeror’s past performance. The offeror’s past performance information must meet the following criteria:

a) The work described in the projects provided must demonstrate the successful completion of work which was of a similar or greater complexity to the work described in the specifications and proposed to be accomplished by the offeror, AND

b) Does not exceed 5 pages, AND

c) If an existing contractor under a GSA Vehicle Purchasing program, the offeror’s performance on the two most recent contract periods must not be below 95% for on-time shipment performance, AND

d) If PPIRS ratings exist for the offeror, such records must not include any ratings identifying the reviewing official

“definitely would not” or “probably would not” award to them again given the choice.

NEUTRAL (N) Offerors with no past performance information will receive a

“NEUTRAL” rating for this factor and will not be eliminated from consideration unless they receive an “UNACCEPTABLE” rating on any other technical evaluation factor.

UNACCEPTABLE

(U)

Failure to demonstrate the minimally acceptability standards under this factor will result in an “UNACCEPTABLE” rating and possible elimination from further consideration for contract award.

FAR 15.101-2(b)(1) requires if the Contracting Officer determines that a small business' past performance is not acceptable and is an otherwise successful offeror, the matter is referred to the SBA for a

COC determination.

G.2 ADJECTIVAL RATINGS

The following adjectival rating tables shall be used to rate proposals. Table 1 will be used to assign a rating to

Factor 1. Table 2 will be used to assign a rating to Factor 2, and Table 3 will be used to assign a rating to Factor

3. The evaluator will use the appropriate table and select one of the adjectival ratings that most clearly reflect the assessment of the proposals based on the established evaluation criteria. Price proposals (Factor 4) will not receive an adjectival rating. A rating of “Unacceptable” on any of the factors will deem the proposal technically unacceptable in its entirety.

TABLE 1 – Factor 1 – Technical Capability

ACCEPTABLE (A) The proposal meets the stated requirements. The response is considered complete in terms of the basic content and level of information the Government seeks for evaluation. The offeror has provided the following elements:

a) Process for order receipt and processing, AND

b) Process for order input into production cycle, AND

c) Process for production of vehicles that meet specifications contained in the solicitation, AND

d) Process for vehicle shipment and delivery which conforms to solicitation requirements, AND

e) Project Plan identifying the following:

6) Date of completion of proposed build order

7) Order placement with all significant subcontractors, if applicable (cab and chassis, body, etc.) For non-OEM offerors, identify order placement procedures with suppliers

8) Delivery date of subcontracted items

9) Planned completion timeline

10) Planned inspection and shipment timeline; AND

f) All additional documents and certifications required by

Federal Specification KKK-A-1822F and attachments F2-

F27 as required by line items offered, AND

g) No unapproved exceptions taken to the Federal

Specification, AND

h) Does not exceed 25 pages, excluding technical exceptions to Federal Specification KKK-A-1822F, brand-name equivalency statements (Attachments E1-E2) and additional documents required with offer as defined in Federal

Specification KKK-A-1822F.

UNACCEPTABLE

(U)

Failure to demonstrate the minimally acceptability standards under this factor will result in an “UNACCEPTABLE” rating and possible elimination from further consideration for contract award.

TABLE 2 – Factor 2 – Management Capabilities

ACCEPTABLE (A) The proposal meets the stated requirements. The offeror has provided a management plan which describes its quality assurance procedures as they relates to the following elements:

a) Timely order processing (to include regular status reporting) that conforms to solicitation requirements for the time of shipment specified for each representative line item, AND

b) Oversight to ensure production, shipment and delivery of vehicles on a CONUS and OCONUS scale that conform to solicitation requirements (includes methods and timetables for certificates of origin and other vehicle documentation), AND

c) Management of suppliers and dealers to include oversight and maintenance of the vehicle availability listing, AND

d) Warranty administration, AND

e) Damage-in-Transit procedures identifying the following:

5) Protocol for customers to report damage/apparent missing equipment, for both electronic and paper delivery receipts,

6) Contact information,

7) Notification deadline,

8) Resolution procedures, AND

f) Does not exceed 20 pages

UNACCEPTABLE

(U)

Failure to demonstrate the minimally acceptability standards under this factor will result in an “UNACCEPTABLE” rating and possible elimination from further consideration for contract award.

TABLE 3 – Factor 3 – Past Performance

ACCEPTABLE (A) The Government reserves the right to contact customer references provided in Factor 3, Tab A (Projects) and to use any information discovered in the process of evaluating the offeror’s past performance. The offeror’s past performance information must meet the following criteria:

a) The work described in the projects provided must demonstrate the successful completion of work which was of a similar or greater complexity to the work described in the specifications and proposed to be accomplished by the offeror, AND

b) Does not exceed 5 pages, AND

c) If an existing contractor under a GSA Vehicle Purchasing program, the offeror’s performance on the two most recent contract periods must not be below 95% for on-time shipment performance, AND

d) If PPIRS ratings exist for the offeror, such records must not include any ratings identifying the reviewing official

“definitely would not” or “probably would not” award to them again given the choice.

NEUTRAL (N) Offerors with no past performance information will receive a

“NEUTRAL” rating for this factor and will not be eliminated from consideration unless they receive an “UNACCEPTABLE” rating on any other technical evaluation factor.

UNACCEPTABLE

(U)

Failure to demonstrate the minimally acceptability standards under this factor will result in an “UNACCEPTABLE” rating and possible elimination from further consideration for contract award.

FAR 15.101-2(b)(1) requires if the Contracting Officer determines that a small business' past performance is not acceptable and is an otherwise successful offeror, the matter is referred to the SBA for a

COC determination.

2) REVISE SECTIONS A.1 AND F.1 TO EXTEND THE DUE DATE FOR PROPOSALS FROM:

3:00PM EASTERN JANUARY 6, 2017 TO: 3:00PM EASTERN JANUARY 10, 2017, AND

EXTEND THE DUE DATE FOR AUTOBID FROM: 3:00PM EASTERN JANUARY 5, 2017 TO:

3:00PM EASTERN JANUARY 10, 2017.

A.1 ADDITIONAL INFORMATION FOR STANDARD FORM 1449

Hard copy proposals will not be accepted. Offerors shall submit electronic versions of proposals to the following address:

ontheroad@gsa.gov with a carbon copy to bryan.keith@gsa.gov

Interested Offerors must submit requests for AutoBid accounts, per the instructions listed in this solicitation’s synopsis on FBO.gov, no later than 3pm Eastern on December 2, 2016.

Electronic copies of proposals are due Friday, January 6, 2017, at 3:00pm Eastern. AutoBid will close

Thursday, January 5, 2017, at 3:00pm Eastern. Please review 52.212-1 – Instructions to Offerors –

Commercial Items (Oct 2016) as referenced in Attachment A – Clauses Incorporated by Reference (IBR), for information regarding timely electronic proposal submission information:

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personne1.

Complete electronic file formatting instructions are located in Section F.1.

This solicitation will remain open beyond January 6, 2017, only for Standard Item 888E, representing motor vehicles which operate on emerging technology. The Government will accept electronic proposals at any time after December 30, 2016, for Standard Item 888E, but will evaluate proposals received after that date in accordance with the following schedule:

1ST ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – FEBRUARY 1, 2017

2ND ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – MAY 1, 2017

3RD ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – NOVEMBER 1, 2017

4TH ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – FEBRUARY 1, 2018

5TH ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – MAY 1, 2018

6TH ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – NOVEMBER 1, 2018

7TH ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – FEBRUARY 1, 2019

mailto:ontheroad@gsa.gov

8TH ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – MAY 1, 2019

Electronic proposals for Standard Item 888E received after the initial January 6, 2017, solicitation closing should also be sent to the following email address:

AutoBid WILL NOT open for pricing submission during the supplemental evaluation periods for Standard Item

888E. Pricing information should be submitted with the other electronic proposal documents.

Any approved models submitted under Standard Item 888E are considered within the scope and intent of the solicitation and, based on the discretion of the Government, may be executed either by modification to the vendor's contract or new contract award.

A.1 ADDITIONAL INFORMATION FOR STANDARD FORM 1449

Hard copy proposals will not be accepted. Offerors shall submit electronic versions of proposals to the following address:

Electronic copies of proposals are due Tuesday, January 10, 2017, at 3:00pm Eastern. AutoBid will close

Tuesday, January 10, 2017, at 3:00pm Eastern. Please review 52.212-1 – Instructions to Offerors –

Commercial Items (Oct 2016) as referenced in Attachment A – Clauses Incorporated by Reference (IBR), for information regarding timely electronic proposal submission information:

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

mailto:ontheroad@gsa.gov mailto:bryan.keith@gsa.gov

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personne1.

Complete electronic file formatting instructions are located in Section F.1.

This solicitation will remain open beyond January 10, 2017, only for Standard Item 888E, representing motor vehicles which operate on emerging technology. The Government will accept electronic proposals at any time after January 6, 2017, for Standard Item 888E, but will evaluate proposals received after that date in accordance with the following schedule:

1ST ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – FEBRUARY 1, 2017

2ND ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – MAY 1, 2017

3RD ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – NOVEMBER 1, 2017

4TH ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – FEBRUARY 1, 2018

5TH ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – MAY 1, 2018

6TH ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – NOVEMBER 1, 2018

7TH ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – FEBRUARY 1, 2019

8TH ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – MAY 1, 2019

Electronic proposals for Standard Item 888E received after the initial January 10, 2017, solicitation closing should also be sent to the following email address:

AutoBid WILL NOT open for pricing submission during the supplemental evaluation periods for Standard Item

888E. Pricing information should be submitted with the other electronic proposal documents.

Any approved models submitted under Standard Item 888E are considered within the scope and intent of the solicitation and, based on the discretion of the Government, may be executed either by modification to the vendor's contract or new contract award.

F.1 ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

If an interested Offeror has a representative make and model comparable to the models identified herein, Offerors will need to contact GSA to provide those representative makes and models per the Schedule of Items and obtain an account and password from GSA’s Systems Branch (QMDBE) at automotiveedi.partnerships@gsa.gov.

If the comparable model differs from the Government’s minimum requirements, the Offeror must identify those differences for each respective make and model on a separate electronic document as noted below. Please note that submission of representative makes and models does not ensure that they will be accepted. No alternative models will be accepted after 3pm Eastern December 2, 2016.

mailto:ontheroad@gsa.gov

Offerors completing AutoBid data entry are instructed to consider all items listed under Minimum

Requirements as items that MUST be included as standard on vehicles included as part of any offer, regardless of whether or not GSA has entered specific data for the item. Any deviations to the minimum requirement items or data provided in AutoBid must be reflected on the offeror’s Technical Exceptions worksheet.

Please note that in cases where data entered in the Schedule of Items (attachments G1-G7) differs from data reflected in AutoBid, the Schedule of Items governs the Government’s minimum requirements.

Offerors are instructed to complete the following fields in AutoBid:

Unit price

Miles per gallon (MPG), where applicable

Carbon Dioxide Grams Per Mile (GPM), where applicable

Assembly point (for chassis)

Destination charge included in offered price

Optional equipment additional shipment days (if required)

Optional equipment pricing

Optional equipment vendor data (where a tab is provided)

Any additional fill-ins (clarifications, optional equipment conflicts, etc.)

Custom paint colors (CPT) must be cited on the clarifications tab

Only no cost colors shall display in the dropdown list of available colors; these colors must be described using the OEM color name

Any other fields as required

Additional AutoBid instructions:

If trim level equipment has been removed from a commercially available trim package identified, the offeror is responsible for outlining deleted equipment on the clarification tab for each line item.

Deleted equipment items from commercially available trim packages should be made available to

GSA customer as optional equipment to the maximum extent possible.

Identify procedures for shipping Parts and Service Manuals to customers, if not shipped at the same time of vehicle shipment.

MPG and GPM fields should be populated for the base vehicle, where applicable.

For flex-fuel vehicles, the MPG and GPM figures for gasoline should be entered on the Bid Detail

Tab, where applicable. MPG and GPM figures for alternative fuel components on flex-fuel vehicles should be entered under the appropriate option on the Optional Equipment Tab. If there is more than one engine that works with the option the additional engine(s) for that option must be placed on the

Clarifications Tab.

Example: E85 is applicable to both IE1 and IE2. The offeror will insert E85 data for IE1 in the

Optional Equipment Tab and add the E85 data applicable for IE2 on the Clarifications Tab for that specific Item Number.

Options defined as upgrades or downgrades to offeror’s minimums must be upgrades or downgrades

(ex. A decreased cargo body interior height should not be offered as option CBI1). For options that are defined as upgrades or downgrades from an offeror’s minimums, such options are not to be classified as standard equipment.

Example: GSA’s minimum requirement for cargo body interior height is 77”. Vendor A’s standard offering is 81”. If Vendor A is offering an increased cargo body interior height of 84”, this should be offered as option CBI1. It should not be offered as CBI2, with CBI1 listed as standard.

Offerors are required to provide MPG and GPM for vehicles up to 8,500lbs GVWR AND additionally for vehicles with a GVWR between 8,500 and 10,000 lbs designed to transport primarily persons. For vehicles not meeting these criteria, offerors should insert “0” in these fields.

1. IMPORTANT NOTICES

(a) To assist offerors in preparation of their offer, a Proposal Checklist is provided. See Attachment B for the Proposal Checklist.

(b) Offerors are requested to submit questions on the solicitation to ontheroad@gsa.gov with a copy to

Bryan Davis Keith at bryan.keith@gsa.gov no later than December 2, 2016, at 3:00pm Eastern.

Responses to all questions will be posted on www.fbo.gov.

(c) The Federal Acquisition Regulation (FAR) is frequently referenced in this solicitation; it can be accessed on the Internet at https://www.acquisition.gov/far/index.html.

(d) All Clauses found within the solicitation or incorporated by reference set forth by the General

Services Administration Manual (GSAM) can be accessed on the Internet at https://www.acquisition.gov/?q=browsegsam.

(e) FBO.gov is the single government point-of-entry for Federal government procurement opportunities, which can be accessed on the internet at www.fbo.gov. Offerors are encouraged to register to receive notification from FedBizOpps of changes to this solicitation as information will only be posted electronically. The solicitation and related notices can be accessed at the following URL:

https://www.fbo.gov/index?s=opportunity&mode=form&id=e213fe6afee1f739bb1ec5b79f5406e1&tab= core&_cview=0

(f) The Government reserves the right to evaluate offers and award a contract without discussion.

Therefore, the initial offer should contain the Offerors best terms from both a price and technical standpoint.

(g) Offerors’ pricing shall remain firm for at least 180 calendar days after submittal.

2. DUE DATE FOR PROPOSALS

(a) Offerors shall submit their proposals documents in soft copy electronic version (.zip file containing electronic proposal documents) by the due date listed on the solicitation. The file size limitation for electronic submissions is 25MB (megabytes) per email. GSA’s email service cannot accept inbound messages exceeding 25MB. ELECTRONIC COPIES OF PROPOSALS MUST BE RECEIVED BY

3:00pm Eastern on Friday, January 6, 2017, AT THE FOLLOWING ADDRESS:

**Dropbox or other similar submission methods may not be used**

Pricing must also be submitted via AUTOBID no later than 3:00pm Eastern on Thursday, January 5, 2017.

http://www.fbo.gov/ https://www.acquisition.gov/far/index.html https://www.acquisition.gov/?q=browsegsam http://www.fbo.gov/ https://www.fbo.gov/index?s=opportunity&mode=form&id=e213fe6afee1f739bb1ec5b79f5406e1&tab=core&_cview=0 https://www.fbo.gov/index?s=opportunity&mode=form&id=e213fe6afee1f739bb1ec5b79f5406e1&tab=core&_cview=0

3. PROPOSAL PREPARATION

(a) Read the entire solicitation document prior to preparation of your offer. This solicitation contains a checklist outlining the elements required for an offer to be considered complete. Offerors shall complete the checklist and submit it with their proposal. Incomplete offers may be rejected without further consideration.

(b) All offers shall be compiled and submitted as one (1) electronic version. Offerors are notified that the file size of each individual email constituting their proposal must not exceed 25MB. All

Volumes must be received by the due date/time specified in the RFP or the proposal as a whole will be considered late. Offerors should retain a copy for their reference. Proposal documents should not be submitted individually. The file size limitation for electronic submissions is 25MB

(megabytes) per email. Dropbox or other similar submission methods may not be used.

(c) The Offeror is required to provide electronic versions of signed versions of the SF1449 and other proposal documents.

(d) The Offeror is advised that its technical and price proposals, if accepted by the Government, will form binding parts of the contract that results from this solicitation along with Section C – Additional

Requirements and Section D – Solicitation Clauses. Therefore, care must be taken to properly address the requirements set forth in the RFP.

(e) These instructions set forth requirements for preparation and submission of proposals and to establish format and specific content of each offer. This is to assure completeness and suitableness for both evaluation purposes and the cohesiveness of the resulting contract. Be sure that the proposal explains how your firm will fully satisfy all of the performance requirements of the intended contract.

(f) To aid in the evaluation of proposals, each proposal shall be clearly and concisely presented in electronic format to the email addresses specified in the RFP. Include all information required by this solicitation, with pages numbered and logically assembled. Each proposal shall identify the name of the contractor, date of submission, solicitation number and other details as may be required.

(g) All proposals submitted in response to this solicitation shall be arranged and clearly marked: Volume

1 – Administrative Requirements; Volume 2 – Technical Proposal; Volume 3 – Past Performance and

Volume 4 – Price Proposal. Each proposal should be submitted with four (4) separate .zip files labeled precisely as:

1) “Volume 1 – Administrative Requirements – insert Offeror”

“Proposal Checklist – insert Offeror”

“Tab A – SF1449 – insert Offeror”

“Tab B – Vendor Response Document – insert Offeror”

“Tab C – Financials 2013-2015 – insert Offeror”

“Tab D – Proof of SAM Registration – insert Offeror”

“Tab E – VETS-4212 Report – insert Offeror”

“Tab F – Letter(s) of Supply – insert Offeror”

“Tab G – Inspection Point(s) / Place(s) of Performance – insert Offeror”

“Tab H – Subcontracting Plan – insert Offeror”

2) “Volume 2 – Technical Proposal – insert Offeror”

“Factor 1, Tab A – Technical Approach – insert Offeror”

“Factor 1, Tab B – Additional Documents Required by Federal Specification KKK-A-

1822F – insert Offeror”

“Factor 1, Tab C – Exceptions to Federal Specification KKK-A-1822F and Brand-Name

Equivalency Statements – insert Offeror”

“Factor 2, Tab A – Management Approach – insert Offeror”

“Factor 2, Tab B – DIT Procedures – insert Offeror”

3) “Volume 3 – Past Performance – insert Offeror”

“Factor 3, Tab A – Projects – insert Offeror”

4) “Volume 4 – Price Proposal – insert Offeror”

“Factor 4, Tab A – AutoBid Printout – insert Offeror”

Please note, the offeror is responsible for the validity of all information submitted. The Government reserves its rights to remedy any conditions that may arise as the result of inaccurate information. The pricing information submitted in AutoBid supersedes any discrepancy with the file submitted as Volume

4, should any arise.

(h) Electronic proposal documents should be submitted on traditional letter sized paper (8.5x11”) templates. The file size limitation for electronic submissions is 25MB (megabytes) per email.

GSA’s email service cannot accept inbound messages exceeding 25MB. Dropbox or other similar submission methods may not be used.

4. SUBMISSION CONTENT AND FORMAT OF PROPOSALS

(a) ADMINISTRATIVE REQUIREMENTS (Volume 1) - Failure of an offeror to address any item listed may make the proposal unacceptable and may result in it not being considered for award.

PLEASE DO NOT SUBMIT HARD COPY PROPOSALS.

• TAB A – Standard Form (SF) 1449 (Attachment C)

A signed SF1449 with blocks 17(a), 30(a), 30(b) and 30(c) completed must be submitted under

Tab A. Please do NOT fill out any other blocks on this form.

• TAB B – Vendor Response Document (Attachment D)

Submit the Vendor Response Document, with all requested “fill-in regulations” completed. DO

NOT SUBMIT THE ENTIRE SOLICITATION DOCUMENT. The clauses contained herein will be incorporated into any resultant contract.

• TAB C – Financial Statements 2013-2015

Offeror must submit information to demonstrate their financial resources in accordance with

FAR Part 9.104-1. The offeror shall include a copy of its audited annual report, an audited consolidated financial statement, or such other information which demonstrates the offeror’s financial stability for 2015, 2014, and 2013. Clearly identify current assets, current accounts receivables, and current liabilities in each supporting document submitted for each of the 3 years submitted. The Government may utilize other means to determine financial capability that may require additional financial information be submitted.

• TAB D – Proof of SAM Registration

Offerors shall complete the entity registration information as well as the offeror representations and certifications in the System for Award Management (SAM) portal (www.sam.gov). This portal incorporates the legacy Central Contractor Registration (CCR) and Online Representations

& Certifications Application (ORCA). Offerors shall submit proof of registration in SAM.

• TAB E – VETS-4212 Report

The U.S. Department of Labor (DOL), Veterans' Employment and Training Service (VETS) annually collects and compiles the Federal Contractor Veterans' Employment Report (VETS-

4212) from Federal contractors and subcontractors who receive Federal contracts of $100,000 or more. This VETS-4212 Report is due annually, on September 30. Offerors shall complete an online submission of the VETS-4212 report through the following website:

http://www.dol.gov/vets/programs/fcp/main.htm. Offeror shall submit proof of completion of a

VETS-4212 report (2015 filing).

• TAB F – Letter(s) of Supply

If other than the manufacturer, the Offeror must submit along with their proposal, either (1) a letter of commitment from the manufacturer which will assure the Offeror of a source of supply sufficient to satisfy the Government requirement for the contract period or (2) evidence that the

Offeror will have an uninterrupted source of supply from which to satisfy the Government requirement for the contract period.

• TAB G – Inspection Point(s) / Place(s) of Performance

Offerors shall indicate the vehicle Place of Performance for the schedule of items. The information supplied shall include the city and state of final vehicle assembly at which

Government source inspection (if required) will be performed. In the event the vehicle production point differs from the point of final assembly, the offeror shall indicate the production point (city and state) for the schedule line item. Offerors shall also supply Dun & Bradstreet number, Point of Contact (telephone and email address); see Attachment O for submission format.

• TAB H – Subcontracting Plan

Large business concerns are advised of the requirement to submit a Small Business

Subcontracting (see provision 552.219-71, Section E.10). The Government will review each plan to assure it is consistent with the provisions of this clause. Subcontracting plans are subject to negotiations along with the terms and conditions of any contract resultant from this solicitation.

A sample outline that may be used in preparing a subcontracting plan is included under

Attachment R to this solicitation.

With regard to FAR 52.219-9 requirements, the following are the statutory targets or goals which offerors should consider and strive to attain when allocating subcontracting effort. It should be noted that these are not mandatory and each offeror’s subcontracting goals will vary based upon:

(1) its approach in satisfying solicitation requirements; and (2) the available subcontracting opportunities allowed for in the offeror’s approach.

http://www.sam.gov/ http://www.dol.gov/vets/programs/fcp/main.htm

GSA SUBCONTRACTING GOALS

To all Small Businesses 29% (includes Small Disadvantaged, Women-Owned Small, Veteran-Owned Small, HUBZone Small, and Service-Disabled Veteran-Owned Small, and Other Small Business Concerns)

To Small Disadvantaged Businesses 5%

To Women-Owned Small Businesses 5%

To HUBZone Small Businesses 3%

To Service-Disabled Veteran-Owned Small Businesses 3%

(b) TECHNICAL PROPOSAL (Volume 2) - Failure of an offeror to address any item listed may make the proposal unacceptable and may result in its not being considered for award. PLEASE DO

NOT SUBMIT HARD COPY PROPOSALS.

The technical proposal section is comprised of factors relating to the offeror’s ability to perform.

Offerors are highly encouraged to review the specifications prior to preparing a response to this section.

Offerors shall prepare and compile the information listed under each factor listed below and clearly label the response to each factor.

FACTOR 1 - Technical Capability (Maximum of 25 pages, excluding tabs B and C)

• TAB A – Technical Approach

Technical Approach is the primary determining factor of an offeror’s ability to perform.

Offerors shall describe how they meet or plan to meet the specifications, process orders, and produce, ship, and deliver the vehicles in accordance with the Federal Specification’s requirements for consignee delivery. As part of this Factor, the offeror must provide a projected

Project Plan showing significant actions/events in the build process for each time of shipment identified in this solicitation. Significant steps to be identified in the Project Plan shall include at the minimum: date of completion of proposed build order; order placement with all significant subcontractors (cab and chassis, body, etc. Non-OEM offerors must identify order placement with suppliers); delivery date of subcontracted items; planned production completion; and planned inspection and shipment timeline. The time of shipment specified for each representative line item must be supported by the Project Plan.

The Project Plan should be substantially similar to the following (provided as a visual reference only; required elements differ as outlined above):

TAB B – Additional Materials Required by Federal Specification KKK-A-1822F

DOES NOT COUNT TOWARDS THE PAGE LIMITATIONS – Offerors are required to submit additional documentation specific to the line items included in proposals submitted under this solicitation. The additional documentation required is spelled out for each line item in the locations listed below:

All items – see attachment F1, section 4 Quality Assurance Provisions

Item 210 – see attachments F5-F8, section 4 Quality Assurance Provisions – Additional

Documentation Required with Offer

Item 211 – see attachments F9-F11, section 4 Quality Assurance Provisions – Additional

Documentation Required with Offer

Item 212X – see attachment F12, section 4 Quality Assurance Provisions – Additional

Documentation Required with Offer

Item 213 – see attachment F13, section 4 Quality Assurance Provisions – Additional

Documentation Required with Offer

Item 215 – see attachment F14, section 4 Quality Assurance Provisions – Additional

Documentation Required with Offer

Item 216 – see attachments F15, section 4 Quality Assurance Provisions – Additional

Documentation Required with Offer

TAB C – Exceptions to Federal Specification KKK-A-1822F and/or Solicitation Clauses and

Provisions

DOES NOT COUNT TOWARDS THE PAGE LIMITATIONS – Offerors shall submit a statement indicating that no exceptions are taken to the Government’s stated technical requirements. If exceptions are necessary, any and all exceptions to the technical specifications must be identified using Attachment E1, and shall be included under this tab. In addition, in instances where the Federal Specification make reference to brand-name equipment and components, offerors are to include any “or equal” statements using Attachment E2.