PWS_Beale Chapel Catholic Coordinator.pdf

Beale AFB Chapel | Catholic Parish Life Coordinator PWS

PERFORMANCE WORK STATEMENT (PWS)

Beale Chapel Catholic Parish Life Coordinator Beale Air Force Base, California

Catholic Parish Life Coordinator

52 Weeks (Base Period) + 4 Option Years

1.0 Introduction & Scope

1.1. Contract Position Title: Beale Chapel Catholic Parish Life Coordinator.

1.2. Scope of Responsibilities: Serves as the Beale Chapel Parish Life Coordinator (herein referred to as "Contractor") providing non-personal services to support the Catholic religious program and faith communities at Beale AFB Chapel. The contractor is responsible for organizing, coordinating, and managing diverse program elements in support of the Catholic community, operating within a pluralistic military chapel environment.

1.3. Non-Personal Services: This is a non-personal service contract. The U.S. Government shall neither supervise nor control the method by which the Contractor performs required tasks herein. It is the responsibility of the Contractor to guard against any actions that are of the nature of personal services.

These services shall not be used to perform work of a policy/decision making or management nature (e.g., inherently governmental functions).

1.4. Administration & Period of Performance: The Contractor is responsible for administrative and community coordination functions of the Catholic community at Beale AFB, coordinating with the 9th Reconnaissance Wing Senior Installation Chaplain, designee(s), and/or the Contracting Officer. This contract covers a base period of 52 weeks or units, and four option years.

2.0 Minimum Qualifications (Go/No-Go Gatekeepers)

To be considered technically acceptable for this position, candidates must meet the following absolute minimum criteria prior to further evaluation:

• Knowledge of Faith: Must demonstrate a general knowledge of the Catholic faith and its religious requirements.

• Age and Education: Must be at least 18 years of age and possess a High School Diploma or GED.

• Background Check: Must be able to pass a background check to work and enter the installation.

• Pluralistic Environment: Must understand and be comfortable working in a pluralistic military chapel environment.

• Language and Communication: Be fluent/proficient in reading, writing, and speaking English.

3.0 Specific Duties and Responsibilities

3.1. General Administration: Be responsible for administrative and community coordination functions of the Catholic community at Beale AFB, coordinating with the Senior Installation Chaplain, designee(s), and/or the Contracting Officer to ensure volunteer coordination, service preparation, budgets, contractor schedule, program schedules, publicity, and other required items are developed and implemented.

3.2. Office Hours: Advertise a minimum of 16 office hours per week, including weekends, on the outside of Contractor’s workspace. Contractor schedule and any deviations shall be approved at least two weeks in advance.

3.3. Information Protection: Protect privacy act information under the Freedom of Information Act and/or the Privacy Act of 1974.

3.4. Records: Maintain continuity files of all work done in the performance of this contract.

3.5. Meetings: Attend meetings as directed by the Senior Installation Chaplain, designee, and/or the Contracting Officer.

3.6. Volunteer Coordination & Events: Coordinate and assist with volunteers, Chapel staff, and contractors to plan, advertise, and implement annual Vacation Bible School (VBS) events. Assist in organizing Parish Advisory Councils (PAC).

3.7. Calendars & Publicity: Create, collaborate, and maintain a current faith community calendar of events and special advertisements. Advertisements shall be coordinated no later than 3 days prior to advertisement. Coordinate worship service sermon and advertisement PowerPoint slides, uploading them no later than 30 minutes prior to service start.

3.8. Resource Management: Coordinate and provide inputs in Annual Ministry Plan submissions to include necessary resource requirements. Submit CTOF and Appropriated Fund (APF) purchase requests IAW Air Force Instructions (AFI).

3.9. Worship Preparation: Ensure service chaplain, priest, or designee has the correct microphone and is ready no later than 30 minutes prior to service. Coordinate to establish line-of-site supervision and preparations for Mass and weekly Children’s classes including Stations of the Cross, and changing of banners.

3.10. Petitions/Prayer Requests: Coordinate, collect, and record weekly petitions/prayer requests and provide them digitally or printed out to the Priest or Chaplain leading Mass no later than 15 minutes prior to Mass start.

3.11. Facility Requests: Submit and coordinate facility requests on behalf of the Catholic communities. Coordinate with volunteers to create monthly schedule(s) to collect trash after Mass/worship services.

3.12. Reporting: Track and provide separate attendance numbers for Catholic worship and fellowship events weekly. Provide After Action Reports (AAR) for events (VBS, PAC meetings, Christmas, Easter, etc.).

3.13. Training: Receive orientation and applicable on-going training.

3.14. Work Environment: Work at Foothills Chapel (primary), Valley Chapel (alternate), or pre-coordinated location. The Contractor shall not teach religious classes in the performance of this contract. Maintain a professional workspace, appearance, and interpersonal relationships with co-workers and chapel customers.

4.0 Evaluation Process

The Government will evaluate candidates utilizing a two-phase evaluation process to determine the best value to the Government. Award will be made to the offeror whose quote represents the best value to the Government, price and other factors considered. While the Government reserves the right to award to other than the lowest-priced offeror to secure a technically superior candidate, past performance and technical evaluation factors, when combined, are approximately equal to price. Quotes that exceed the Government's available funding may be determined ineligible for award.

Phase I: Resume and Past Performance Evaluation Offerors shall submit a complete package including a resume, 3 references, and any relevant verifications (e.g., diplomas, certifications). The Government will only review up to a maximum of 10 pages per candidate. Documentation shall be sent to the organization email of the 9 RW/HC staff at 9RW.HC@us.af.mil to be considered.

Resumes and references will be reviewed against the Go/No-Go minimum qualifications. Candidates passing the minimum qualifications will be evaluated on the following:

• Technical Capability: Demonstrated experience in Parish Coordination, relevant education exceeding baseline requirements, and demonstrated proficiency with Mac/PC, MS Office, and basic office equipment.

• Past Performance: The Government will evaluate the candidate's past performance to assess their likelihood of successfully performing the required duties based on the provided references.

Demonstrated past performance as an active Holy Catholic (HC) Parish/community participant or volunteer will be viewed favorably. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance and will receive a neutral rating.

Phase II: In-Person Interview Up to the top 3 rated candidates from Phase I will be invited to an in-person interview to assess their ability to recruit/train volunteers, understanding of safety oversight, interpersonal skills, and communication.

Final Award Decision The evaluation panel will determine the overall technical and past performance merit of each candidate based on Phase I and Phase II. The Contracting Officer will then conduct a tradeoff analysis.

5.0 Criminal History Background Check

5.1. Requirements: Complete Background Check requirements IAW DoDI 1402.5 and Chapter 6 of DAFI 52-101.

mailto:9RW.HC@us.af.mil

5.2. Derogatory Information: Any derogatory information returned on the background check shall be reviewed by the Government to determine suitability for continued contract performance. Derogatory information may be grounds for contract termination by the Contracting Officer.

5.3. Volunteer Management: Work along with the Beale AFB Chaplain Corps in managing volunteer coordination IAW DoDI 1402.5 and DAFI 52-101. Track volunteers and number of hours served.

6.0 Compliance with Public Law

6.1. Inherently Governmental Functions: Public law 105-270, Section 5(2)(A) states that contractors shall not perform inherently governmental functions.

6.2. Confidentiality: The provisions of Privacy Act of 1974 apply. All materials including records, files, documents, and work papers provided to the Contractor by the Government shall be considered Government property.

7.0 Contract Administration and Oversight

7.1. Performance Monitoring: The Contracting Officer or designee shall monitor and inspect the Contractor's performance. The Contractor shall be notified in writing of all non-compliance, and shall be given an opportunity to correct nonconforming work.

7.2. Facility Accountability: The Contractor is accountable for security and cleanliness of all facilities utilized in conjunction with their programs.

7.3. Dispute Clause: Any grievance by the Contractor should be resolved at the lowest level. If unresolved, the Contractor shall follow guidance in the CTOF General Provisions Memorandum.

7.4. Subcontractors / Substitute Providers: The Contractor is responsible for continuous service provision. In the event the primary service provider is unavailable, the Contractor shall provide a qualified substitute (subcontractor). Names and credentials of substitutes shall be provided to the Contracting Officer for approval prior to performance. Substitutes must meet all qualifications and background check requirements.

7.5. Taxes/Insurance: The Contractor is an "Independent Contractor" and is accountable to pay any applicable taxes and insurance.

7.6. Government Furnished Property: The Government shall provide telephone, copier, and computer access for official use only.

8.0 Safety and Security

8.1. Security & Fire Safety: Comply with all security procedures to include ensuring all Chaplain Corps facilities are properly secured. Implement fire and safety practices in accordance with local procedures.

8.2. Key Control: Ensure all keys/combinations issued to the Contractor are not lost, duplicated, misplaced, or used by unauthorized persons.

8.3. Drug-Free Workplace: No alcohol is allowed in the facility or consumed during the performance of this contract except for religious purposes and shall be approved by the Senior Installation Chaplain.