Pre Proposal Site Visit Request Instructions SAT Furniture.doc

1.

Pre-Proposal Site Visit 1.1 A site visit will be offered at the place of performance identified in the PWS for the Systems Furniture and Carpet Replacement project, Data Center San Antonio, TX. The site visit is scheduled for Tuesday, June 29, 2021, 09:00 am Central Time (CDT) during which contractors may obtain a better understanding of the work required. Offerors are strongly urged to attend this site visit to fully inform themselves about the location and conditions under which the work is to be performed.

1.2 All questions from the site visit, must be submitted in writing to the Contracting Officer no later than 3 business days after the site visit (July 2, 2021 at 2:00 pm Central). A record of the site visit and answers to the questions submitted will be distributed to all contractors as an amendment to the solicitation. Contractors are cautioned that, notwithstanding any remarks or clarifications given at the site visit, all terms and conditions of the contract apply unless changed in writing by the Contracting Officer.

2. Proposed Site Visit Itinerary

9:00 am - Meet interested contractor representatives in the lobby of Data Center San Antonio at:

3326 General Hudnell (Bldg. 200) San Antonio, TX 78226

(Please allow adequate time to Sign-In; Parking available across the street to the North of the facility) 9:15 am - Project Overview and Location Tour with DISA staff. (No phones or photos allowed.)

11:00 am - Conclude Site Visit and depart facility.

3. Visitor Access Requirements A Visit Authorization Letter (VAL) is required for all individuals requesting visitor access to the facility. The request must be on file with the Data Center San Antonio Security Office at least 3 calendar days prior to the actual date of the site visit (June 24, 2021 / 12:30 PM Central). Companies are required to provide a Visit Authorization Letter listing each employee visiting or working at a Data Center facility. The letter must be on company letterhead, signed by the company’s Facility Security Officer (FSO) or responsible POC (Owner, Division Mgr, or Program Mgr) and contain the following:

1) Company’s Name and Address

2) Name and Address of the Facility to be Visited: DISA Data Center San Antonio

3326 General Hudnell (Bldg. 200)

San Antonio, TX 78226

3) Date of Visit: June 29, 2021

4) Purpose of Visit: “Pre-Proposal Site Survey for Public Address System”

5) Contract Solicitation Number: H9827221MP60015

6) Full Name and Telephone Number of Hosting Facility’s POC:

Russell Harris, Facility Manager, (210) 889-6040, russell.c.harris4.civ@mail.mil

7) Visitor’s Name, Social Security Number, Date and Place of Birth, Citizenship, and Clearance Data, if any (clearance level, agency who granted clearance and date granted):

8) Company’s Clearance Data, if any (clearance and safeguarding level (if any), date granted & CAGE code)

9) Company Facility Security Officer or Responsible POC Name, Phone Number, Signature and Date

4. Visit Authorization Letter (VAL) Submission

The VAL will be sent (via e-mail) from the company to the Security Manager at the Data Center site where the work is to be performed. Request responding Vendors state: “Pre-Proposal Site Visit for Furniture and Carpet Replacement Project" on the Visit Request e-mail and send to:

Attn:

Pre-Proposal Site Visit for Public Address System E-mail:

disa.jbsa.opa.mbx.security-mgmt-office@mail.mil