Pre-Bid Conference Information B-53996.docx

This Pre-Bid Conference Information document pertains to an Invitation for Bid (IFB) issued by the State of Illinois, specifically the Illinois Department of Central Management Services (CMS) in agreement with the Cooperative Procurement Organization (CPO-GS), to establish a Joint Purchase Master Contract for Hirsch Security Systems and compatible components, including installation and maintenance services for all governmental units and qualified not-for-profit agencies. The procurement, titled "JPMC Hirsch Inst-Re-Mnt by Region" with BidBuy Reference Number 27-416CMS-BOPM4-B-53996, will include a mandatory Pre-Bid Conference scheduled for October 6, 2026 at 10:00 AM via Webex video meeting, with a bid opening date of October 14, 2026 at 1:00 PM. Potential bidders may participate in the conference remotely through the provided Webex link or by phone using the specified call-in number and access code.

The procurement includes a Business Enterprise Program (BEP) utilization goal that applies to Region 1 only. Bidders are required to submit various documents as part of their response, including instructions, offer forms, contract documentation, vendor disclosure forms, IPG Active Registered Vendor Disclosure, and a BEP Utilization Plan. Prospective bidders are advised to preview and have access to all applicable solicitation documents prior to the Pre-Bid Conference to facilitate meaningful participation and allow for informed questions regarding procurement requirements.