PR4726.361 Reicher control room AC Heating.pdf

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Attached to
Release Competitive Sealed Bidding IL|23-416CMS-BOPM4-P-47273
Contract number
23-416CMS-BOPM4-P-47273
Issued by
Illinois

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This is a Purchase Request (PR) and accompanying vendor quote submitted by the Department of Juvenile Justice for the Illinois Youth Center-Warrenville (IYC Warrenville), located in St. Charles, Illinois. The vendor is Reicher Industries, based in Monroe Center, Illinois. The purchase request is dated May 21, 2026, with Agency PR #47 and was approved by André R Maberry II (Superintendent/Deputy Director) and Robyn Mixon (Purchasing Unit Supervisor). The fiscal year is 2025, and the funding source is DOCREF (Document Reference) with appropriation account code 001.

The scope of work involves repair and maintenance of the Guard Room air conditioning and heating system at IYC Warrenville. The vendor quote #2252, dated May 18, 2026, specifies five line items: replacement thermostat ($264.00), nitrogen pressure testing ($60.00), MO99 refrigerant charged by the pound totaling 10 units ($310.00), lineset repair materials and brazing materials ($162.00), and State of Illinois contracted HVAC hourly rate for a foreman at 16 hours ($2,428.96). The total contract amount is $3,224.96. The work includes locating and repairing the refrigerant leak, pressure testing, evacuation and recharging of the system, replacement of the defective thermostat, and verification of proper operation. The quote is valid for 30 days, and any additional deficiencies discovered during repair will be quoted separately.

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PR4727-4726-361 Reicher bb po 23-416CMS.BOPM4M9.47273.328 WRV Control room A.C. Heater repair.pdf PDF
PR4727wrv4726.361 Quote 2252.pdf PDF

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DEPARTMENT OF JUVENILE JUSTICE

Purchase Request (PR)

Organization

Function Code

School Unit (School Dist Only)

Funding Source:

DOCREF AGENCY PR #: -

DATE:

Vendor:

Name:

Address:

Phone:

Fax:

Email:

Ship to:

Facility Name:

Address:

Contact Person:

Phone #:

Required Information:

Fiscal Year:

Contract Number:

Grant:

Grant Budget Line:

Appropriation Account Code:

Bill to:

Facility Name:

Address:

Contact Person:

Phone #:

Description

Commodity Code

D.O.

Code Quantity Unit Unit Price Total Price

Rec'd By initials Rec'd Date

On Invoice

(X)

TOTAL

X X Grant Approval (if necessary): Requested by:

X X Approved by: Superintendent/Deputy Director or Designee Purchasing Approval: Purchasing Unit Supervisor

JUSTIFICATION:

DJJ 0143 (Rev: 07/2024)

S. DHIMAN

Sub Total 3,224.96

Total $3,224.96

Quote Date : 18 May 2026

Reicher Industries Monroe Center Illinois 61052 U.S.A 7732253400 accounting@reicherindustries.com

Quote # 2252

Recipient:

Illinois Youth Center - Warrenville 30W200 Ferry Road Warrenville 60555 Illinois United States

Subject :

Repair Guard Room AC

# Item & Description Qty Rate Amount

1 Replacement Thermostat

1.00 264.00 264.00

2 Nitrogen Pressure test refrigerant system with nitrogen.

1.00 60.00 60.00

3 MO99 Refrigerant Charged by the pound

10.00 31.00 310.00

4 Lineset Repair Materials

- Brazing Materials

1.00 162.00 162.00

5 State of IL Contracted HVAC Hourly Rate 2026 Foreman

16.00 151.81 2,428.96

Notes Provide labor and materials to repair the leaking line set serving the Guard Room AC unit and replace the defective thermostat. Scope includes locating and repairing the refrigerant leak, pressure testing the repaired section, evacuating the system, recharging as needed, and testing the unit for proper cooling operation. Work also includes removal of the failed thermostat, installation of a new thermostat, and verification of proper thermostat control and system operation.

This quote is intended to correct the known line set leak and thermostat issue only. If any additional deficiencies are found during the repair or startup, they will be quoted separately.

Terms & Conditions

Notes:

- This quote is valid for the next 30 days, after which values may be subject to change.

- This contractor assumes no responsibility for deficiencies in existing systems.

- This proposal reflects the best information at the time of its preparation. Any items unforeseen due to time constraints in preparation, physical obstructions on the job site, or any other circumstances outside our reasonable control which adversely affect the accuracy of this proposal leading to the omission of needed items that were not included in this proposal, whether explicitly noted or not, will be extra.

- This proposal does not include a certified test and balance or a non-certified test and balance.

- Adverse job conditions discovered after job commencement, unforeseen at the time of proposal preparation, that warrant a change in system design, equipment, or installation technique will be extra.

DJJ 0143 Purchase Request_Final.pdf
DJJ 0143 Instructions.pdf
Appropriation Account Code:
DATE: 5/21/26
DO CodeRow1:
QuantityRow1:
Recd DateRow1:
On Invoice XRow1:
DO CodeRow2: 1223
QuantityRow2:
Recd DateRow2:
On Invoice XRow2:
DO CodeRow3:
QuantityRow3:
Recd DateRow3:
On Invoice XRow3:
DO CodeRow4: 1223
QuantityRow4: 1
Recd DateRow4:
On Invoice XRow4:
DO CodeRow5: 1223
QuantityRow5: 1
Recd By initialsRow5:
Recd DateRow5:
On Invoice XRow5:
DO CodeRow6: 1223
QuantityRow6: 10
Recd By initialsRow6:
Recd DateRow6:
On Invoice XRow6:
DO CodeRow7: 1223
QuantityRow7: 1
Recd By initialsRow7:
Recd DateRow7:
On Invoice XRow7:
DO CodeRow8: 1223
QuantityRow8: 16
Total PriceRow8: 2428.96
Recd By initialsRow8:
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Recd DateRow15:
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TOTAL: 3224.96
000:
2026-05-29T10:41:51-0500
André R Maberry II
2026-05-27T14:08:35-0500
Robyn Mixon
Dropdown11: [IYC Warrenville]
Dropdown12: [01 Administration]
Dropdown13: [001]
Dropdown2: [47-WRV]
Dropdown4: [47]
Text1: 361
FY: [25-WRV]
Facility Address Bill: 30W200 Ferry Rd.
Contact Person Bill: Naperville, IL 60563
Contact Person Phone Bill: ROBYN MIXON
Contact Person Facility Fax Bill: 630 584-0506 EXT 1499
Facility Name Bill: IYC Warrenville
Total PriceRow1: 0
Total PriceRow2: 0
Total PriceRow3: 0
Total PriceRow4: 264
Total PriceRow5: 60
Total PriceRow6: 310
Total PriceRow7: 162
Contact Person Facility Name Address Phone Fax_3: ROBYN MIXON
Fax:
Email:
Contact Person Facility Name Address Phone Fax: St. Charles, IL 60175
Contact Person: (630) 584-0506 ext. 1499
Name: Reicher Industries
Address: PO Box 515 Ingleside, IL 60041
Phone: 773 225-3400
Facility Name: IYC Warrenville(at PEACE Center)
Contact Person Facility Name Address Phone Fax_2: 3825 Campton Hills Rd
undefined: 2025
undefined_2:
Text15:
undefined_4:
Description Commodity CodeRow2: Control Room Air Condition & Heating Repair:
Description Commodity CodeRow3: QUOTE # 2252 - ATTACHED
Description Commodity CodeRow4: 1. Replacement Thermostat
Description Commodity CodeRow5: 2. Nitrogen
UnitRow1:
UnitRow2:
UnitRow3:
UnitRow4: ea
UnitRow5: ea
UnitRow6: ea
UnitRow7: ea
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UnitRow9:
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Unit PriceRow4: 264
Unit PriceRow5: 60
Unit PriceRow6: 31
Unit PriceRow7: 162
Unit PriceRow8: 151.81
Unit PriceRow9:
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Unit PriceRow11:
Unit PriceRow12:
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Recd By initialsRow25:
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Recd By initialsRow23:
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Recd By initialsRow1:
Recd By initialsRow2:
Recd By initialsRow3:
Recd By initialsRow4:
On Invoice XRow25:
On Invoice XRow24:
Description Commodity CodeRow12:
Description Commodity CodeRow11:
Description Commodity CodeRow10:
Description Commodity CodeRow9:
Description Commodity CodeRow8: 5. State IL Contracted Hourly Rate 2026 Foreman
Description Commodity CodeRow7: 4. Lineset Repair Materials
Description Commodity CodeRow6: 3. MO099 Refrigerant
Description Commodity CodeRow24:
Description Commodity CodeRow23:
Description Commodity CodeRow22:
Description Commodity CodeRow21:
Description Commodity CodeRow20:
Description Commodity CodeRow19:
Description Commodity CodeRow18:
Description Commodity CodeRow17:
Description Commodity CodeRow16:
Description Commodity CodeRow15:
Description Commodity CodeRow14:
Description Commodity CodeRow13:
Description Commodity CodeRow1:
Description Commodity CodeRow25:
Text6: AC/Heating units need to be repaired for IYC Warrenville

File details come from the government source that posted it. Updated .