Polygraph Specs 4-2-26.docx

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia state Police is soliciting bids to establish a contract for the one-time purchase of Lafayette Instrument LX6-S 10-Channel USB WIN Polygraph or Equal.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 "Contract Item" means computer polygraph systems as more fully described by these specifications.

2.2 "Pricing Page" means the pages, contained in wvOASIS or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Items.

2.3 "Solicitation" means the official notice of an opportunity to supply the State with goods or services that are published by the West Virginia State Police.

2.4 "ABS" means Acrylonitrile Butadiene Styrene.

2.5 "USB" means Universal Serious Bus.

2.6 "rms" means Root Mean Square.

2.7 "ASTM" means American Society of Testing & Materials.

2.8 "UL" means Underwriters Laboratory.

2.9 "CE" means Conformity European.

2.10 "EMC" means Electromagnetic Capability.

2.11 "HID USB" means Human Interface Device Universal Serial Bus.

2.12 "EDA" means Electro Dermal Activity.

2.13 "GSR" means Galvanic Skin Resistance.

2.14 "GSC" means Galvanic Skin Conductance.

2.15 "OSS-2" means Objective Scoring System Version Two.

2.16 "OSS-3 " means Objective Scoring System Version Three.

2.17 "ESS-M" means Empirical Scoring System Multinomial.

3. GENERAL REQUIREMENTS:

3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.

3.1.1 LAFAYETTE INSTRUMENT LX7-S 10-CHANNEL USB WIN POLYGRAPH OR EQUAL.

3.1.1.1 Must be ABS enclosure material.

3.1.1.2 Must have USB power connection.

3.1.1.3 Must have minimal ten (10) channels with recessed ports that are clearly labeled.

3.1.1.4 Must have at minimum 5000V rms isolation on all channels.

3.1.1.5 Must have a data transfer rate of at minimum 360 samples per second across all channels.

3.1.1.6 Must meet the temperature requirements below:

3.1.1.6.1 Operating: between 320 to 125 O F (00 to 520 C).

3.1.1.6.2 Storage: between -440 to 1500 F (-400 to 660 C).

3.1.1.7 Must handle relative humidity between 20% to 80%, Noncondensing.

3.1.1.8 Must meet ASTM standards.

3.1.1.9 Enclosure must be rated UL 94V-0.

3.1.1.10 Must be CE certified and meet EMC directive.

3.1.1.11 Must include 32 Bit Data Resolution (analog to digital conversion). 3.1.1.12 Must include Standard HID USB driver.

3.1.1.13 Must have Superior Fischer Connectors (or equal) brand connections with quick release mechanism/one way connection.

3.1.1.14 Must meet America Society for Testing and Materials (ASTM) Standards.

3.1.1.15 Must have UL Safety Rating.

3.1.1.16 Minimal five (5) year warranty on data acquisition.

3.1.2 COMPONENTS:

REQUEST FOR QUOTATION

ARFQ SP15270000002

LAFAYETTE INSTRUMENT POLYGRAPH OR EQUAL

REQUEST FOR QUOTATION ARFQ SP15260000008

LAFAYETTE INSTRUMENT LX6-S 10-CHANNEL USB WIN POLYGRAPH OR EQUAL

REQUEST FOR QUOTATION

ARFQ SP15260000008

LAFAYETTE INSTRUMENTS POLYGRAPH OR EQUAL

3.1.2.1 Must have vented upper and lower pneumographs (extended pressure range).

3.1.2.2 Must include EDA with Disposable and Repositionable Snap Electrodes with Automatic, Manual, and Detrended modes. (GSR: 4 PA constant current, range of 10 kQ to 2.3 MO, GSC: range of 5 kQ to 4.0 MQ Isolation: additional 200V rms).

3.1.2.3 Must include Photoelectric Plethysmograph (PLE/PPG) with ten

(10) foot cable (PPG Finger Clip: 0.47 second time constant, 940nm).

3.1.2.4 Must include Blood Pressure Cuff and Pump Bulb (0 to 140 mmHg).

3.1.2.5 Must have Activity Sensor Seat Pad (0 to 4 V Analog Input).

3.1.2.6 Must have Activity Sensor Foot Pads.

3.1.2.7 Must Include a travel case(s) for complete systems.

3.1.2.8 Must include minimum one (l) year warranty on accessory components.

3.1.2.9 Must have Built-in scoring algorithms oss2; oss3' and ESS-M.

3.1.2.10 Must have Built-in scoring tool(s) — And include Respiration line excursion (RLE) and PLE Pulse Amplitude Scoring Tool.

3.1.2.11 Must have ability to compress files for easy transfer and long-term storage.

3.1.2.12 Must have ability to print PDF files for easy transfer.

3.1.2.13 Must have ability to integrate digital signatures.

3.1.2.14 Must have ability to have real-time quality control.

3.1.2.15 Must have ability to auto archive polygraph files.

3.1.2.16 Must have ability to lock polygraph files and password protect.

3.1.2.17Must have ability to have multiple integrated camera support with customizing compression options.

3.1.2.18 Must have audio/video recording synchronized playback.

3.1.2.19 Must be able to auto-create polygraph file backup capabilities.

3.1.2.20 Must have ability to calculate ESS-M result with any alpha, not just alpha = 0.05.

3.1.2.21 Must have capability to calculate ESS-M results with any prior probability of deception or truth.

3.1.2.22Must have capacity to automatically select decision rule(s) by evaluation whether questions independently (as expected for multiple issue exams).

3.1.2.23 Must include an ESS-M report generator that can generate reports for Federal 3-position and 7-position scores in addition to ESSM scores and can also use traditional numerical cut scores.

3.1.2.24 Must have ability to test för the statistical likelihood that observed artifacts are or are not an indicator of countermeasures.

3.1.2.25Must have capability to import charts exported from other manufacturers' computerized polygraph systems, so they may be evaluated using software analysis tools.

3.1.2.26 Must have the ability to collect eclectrocardiogram (ECG) data for pulse arrival time and heart rate variability

3.1.3 VENDOR REQUIREMENTS:

3.1.3.1 Vendor must provide after-hours service and technical support.

3.1.3.2 Vendor must include lifetime software updates.

3.1.3.3 Vendor must provide trade-in program with credit towards new purchases.

3.1.3.4 Polygraphs to be traded in are 9 (nine) each of the Lafayette LX6-s polygraph system.

3.1.3.5 Vendor provides a detailed specification sheet with bid explaining each component and its comparison to specs stated.

3.1.3.6 Vendor must provide a detailed specification sheet of software functionally and features as compared to the specifications listed above.

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages. Agencies reserve the right to reject any and all bids.

4.2 Pricing Page: Vendor should complete the Pricing Page by entering the price per line on the pricing page, the total price of each line, and the final total price. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor's bid being disqualified.

Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order or notice to proceed. Vendor shall deliver the Contract Items within 60 working days after receiving a purchase order or notice to proceed. Contract Items must be delivered to Agency at 4124 Kanawha Turnpike South Charleston WV 25309.

6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be ground for cancellation ofthe Contract, and/or obtaining the Contract Items from a third party. Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the Purchasing Division.

6.3 Delivery Payment/Risk of Loss: Standard order delivery shall be F.O.B. destination to the Agency's location. Vendor shall include the cost of standard order delivery charges in its bid pricing/discount and it is not permitted to charge the Agency separately for such delivery.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor's expense and with no restocking charge. Vendor shall either plan for the return within five (5) days of being notified that items are unacceptable or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency's location. The returned product shall either be replaced, or the Agency shall receive full credit or refund for the purchase price, at the Agency's discretion.

6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor's location. Vendor shall not charge a restocking if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking for items not in a resalable condition shall be the lower of the Vendor's customary restocking fee or 5% of the total invoiced value of the returned items. 7 VENDOR DEFAULT:

7.1 The following shall be considered a vendor default under this Contract.

7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

7.1.4 Failure to remedy deficient performance upon request.

7.2 The following remedies shall be available to Agency upon default.

7.2.1 Immediate cancellation of the Contract.

7.2.2 Immediate cancellation of one or more release orders issued under this Contract.

7.2.3 Any other remedies available in law or equity.

8 MISCELLANEOUS:

8.1 No substitutions: Vendor shall supply only Contract items submitted in response to the Solicitation unless a contract modification is approved in accordance with the provisions contained in the Contract.

8.2 Vendor Supply: By signing its bid, Vendor certifies that it can supply the Contract Items contained in its bid response.

8.3 Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor's responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager:

Telephone Number:

Fax Number:

Email Address:

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