Planholder Agmt RCC Fire Protection System Repl.pdf
PDF 111 KB Posted
- Solicitation number
- IFB1 CBAA 2027000027 1
- Issued by
- El Paso County, Colorado
About this file
This is a Planholder Agreement from the State of Colorado Department of Corrections for Project 2025-031M25, the Fire Protection System Replacement at Rifle Correctional Center (RCC). The agreement establishes document distribution and confidentiality requirements for parties receiving bid documents through the formal Invitation for Bids process or mandatory Pre-Bid Meeting attendance. Planholders are authorized to request additional hard-copy or electronic media bid document sets through the Point of Contact listed in the Advertisement for Bids, provided that documents remain in their original bound or electronic format and a formal distribution log is maintained documenting all parties receiving such documents. All recipients must be directed to return hard-copy bid document sets and delete or destroy electronic media files no later than seven calendar days after bid opening.
The agreement prohibits planholders from reproducing any portion of the bid documents in any form, including hard copies and electronic files, due to the sensitive nature of the correctional facility project. Planholders executing this agreement assume responsibility for ensuring that no third-party organizations receiving documents from them will make unauthorized copies. The agreement requires a representative signature, title, and date to be completed by the planholder, with the form generated by the Colorado Department of Corrections Facility Management Services in October 2014.
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Text version
State of Colorado Department of Corrections Rifle Correctional Center
Project Number: 2025-031M25 Project Title: Fire Protection System Replacement, Rifle
Correctional Center (RCC)
Planholder Agreement Prohibiting Reproduction of Documents
The Architect/Engineer of Record for the above referenced project has prepared drawings and a project manual describing the scope of work to be performed for purposes of soliciting construction bids for the above referenced project. These documents have been issued to those parties formally requesting documents pursuant to the Invitation for Bids, or by attendance at the mandatory Pre-Bid Meeting (herein referred to as “planholders”).
Due to the sensitive nature of the project, the Colorado Department of Corrections has required that all planholders be prohibited from reproducing the hard-copy bid document sets issued them in any form, including hard copies and electronic files.
ONLY Planholders may request additional hard-copy bid document sets, or electronic media bid document sets, through the Point of Contact in the Advertisement for Bids, provided:
1) document sets are maintained in their original bound or electronic media format, and
2) a formal distribution log shall be maintained to include the names and addresses of all other parties receiving such documents from the Planholder, to include direction that “All hard-copy bid document sets shall be returned to the Planholder and all electronic media format document data be deleted or destroyed (no later than seven (7) calendar days after the bid opening).”
By executing this Agreement, the Planholder agrees it will not make any unauthorized copies of any part of the documents, and assures that no third party organization to whom the Planholder may issue documents will likewise make unauthorized copies.
Representative for
Name/Title Date
END OF PLANHOLDER AGREEMENT PROHIBITING REPRODUCTION OF DOCUMENTS
FMS 10/2014
State of Colorado Department of Corrections
File details come from the government source that posted it. Updated .