PH-582-230-003 Fire Alarm Panel Replacement Barrack H La Plata.Project Manual.pdf

Department of General Services

Project Manual

To

Replace Fire Alarm Panels

MSP Barrack H - LaPlata

9500 Mitchell Rd, La Plata, MD 20646

For The

Maryland State Police

Project Number: PH-582-230-003 (SBR)

Date November 1, 2022

PROJECT CLASSIFICATION: A”

SMALL BUISNESS RESERVE (SBR) ONLY

STATE OF MARYLAND

MARYLAND DEPARTMENT OF GENERAL SERVICES BOARD OF PUBLIC WORKS

Ellington E. Churchill Jr. Secretary Larry Hogan, Governor

301 West Preston St. Peter Franchot, Comptroller

Baltimore, MD 21201 Dereck E. Davis, Treasurer

- DIVISION 0 - PROCUREMENT & CONTRACTING REQUIREMENTS

- - Notice To Bidders - Solicitation Fact Sheet (eMaryland Marketplace Advantage attachment)

- - Instructions to Bidders for Construction Projects (March 2007) (eMaryland Marketplace Advantage

- attachment)

- - General Conditions for Construction Contracts (July 1, 2022) (eMaryland Marketplace Advantage

- attachment)

- - Bid Proposal Affidavit (eMaryland Marketplace Advantage attachment)

- - State Funded Construction Projects – Payment of Employee Health Care Expenses (eMaryland

Marketplace Advantage attachment)

- - Payment of Employee Health Care Expenses Certification (eMaryland Marketplace Advantage attachment)

- - Contractors Questionnaire

- - Bid Bond, if applicable (eMaryland Marketplace Advantage attachment)

- - Minority Business Enterprise Utilization Procedures (February 5, 2021) (eMaryland Marketplace

- Advantage attachment)

- - MBE Attachment D-1A Forms (eMaryland Marketplace Advantage attachment)

- - List of Prevailing Wage Rates, if applicable

- - Addenda, if any (eMaryland Marketplace Advantage attachment)

- - List of Drawings

- - Pre-Bid Conference/Site Visit – Refer to: State Finance and Procurement Article §14-

- 302(a)(7)(v) and COMAR 21.11.03.09.C.(2)(e).

- All Attachments are for Informational purposes

REPLACE FIRE ALARM PANEL

MARYLAND STATE POLICE

Barrack H - LaPlata

PH-582-230-003 SBR

Scope of Work

1. The scope of work covered by this contract shall include the furnishing and installation of all materials, parts, supplies, tools, equipment, permits, labor, supervision and testing pertaining the complete replacement of a new addressable fire alarm control Panel and the annunciator at MSP Barrack H – LaPlata, 9500 Mitchell Rd, La Plata, MD 20646

2. The project shall include but is not limited to:

a. Replacement of all control panels, sub panels and any other equipment and materials associated with the fire alarm system. New devices are to be NON- PROPRIETARY and to meet current NFPA codes.

b. It is the intent of this project to replace the existing fire alarm panels and associated equipment with new “in-kind” replacement equipment. It is also the intent of this project that the new equipment will be connected to the existing wiring. If there is a problem with the wiring for any equipment connected to the system, it should be reported to the DGS representative along with a proposed cost to replace the wiring. While the facility claims that the wiring is sufficient to support the new system, it makes no claims thereof.

c. The contractor shall file for and secure all required permits, inspections fees, testing etc. as may be required by any authority having jurisdiction. That contractor shall pay for all associated fees.

d. The contractor is responsible providing drawings and related documents to be approved by the authority having jurisdiction.

e. Provide a 2 year Warranty as outlined in the warranty section.

f. Disposal of any and all material or debris from this project shall be the responsibility of the contractor unless otherwise stated here in. All such disposal shall be in accordance with all applicable statutes, laws and ordinances governing same.

g. The Contractor shall repair and patch all penetrations to original condition.

3. Provide testing, commissioning and training to facility personnel.

4. The contractor is to provide a completely code compliant fire alarm system upon completion of the project.

5. The State assumes no responsibility for accuracy of any measurements given herein for figuring labor, ordering materials and equipment to accomplish the work. The contractor shall visit the site, take their own measurements and examine the conditions under which the work must be performed. No claim for additional cost will be allowed from the submitted bid based upon claimed unknown work quantities or site conditions under which the work must be performed.

Site Conditions

1. Site conditions that may affect the prosecution of the work are outlined herein. Additionally, it is requested that the contractor visit the job site and observe the conditions that will affect the specified work prior to submitting a proposal.

a. MSP Barrack H -La Plata, MD 20646, is a State Police Barrack which operates 24/7.

b. Building will remain occupied during construction.

c. Contractor will be able to use the onsite restroom.

d. Work may be conducted in occupied areas.

e. Work will have to be scheduled in certain areas during down time or unoccupied times.

f. Work schedule must be coordinated with MSP facility personnel.

g. The contractor will be allowed to work during the Off –Hours operation of the buildings

All working hours request must be coordinated with the MSP Facility Representative in advance.

2. Site Visit

a. Each bidder is encouraged to attend the pre-bid walk through.

b. At the scheduled site visit, each bidder will be permitted to examine the facility, familiarize themselves fully with the facility and the contents of those specifications.

c. Failure to do so does not relieve the successful bidder from their obligations to comply with all aspects of the contractor and/or the invitation to bid. (for the amount submitted in the base bid)

I. Qualifications of the contractor.

1. Bid policy

a. The bidder shall, prior to submitting a bid for the work covered by this specification have no less than five (5) years’ experience in providing the services of the type(s) required by the specifications. The experience must have been within the last five (5) years. Additionally, were required by the manufacturer(s) to supply, install and provide service to those items by the contractor.

b. The contractor shall also be the authorized by the respective Manufacturer(s) to provide the owner with all warranties required by this specification and the DGS General

Conditions.

2. Licensing

a. The contractor shall be licensed and insured in the State of Maryland in accordance with all requirements of the Annotated Code of Maryland.

b. The contractor shall comply with all requirements of the Annotated Code of

Maryland (Latest revisions and Supplements) any and all bulletins, policies, directives, etc. issued by the Department of Labor, Licensing and Regulation

(DLLR).

II. Standards & Codes

1. Compliance with local requirements, comply with current applicable building codes, local ordinances and regulations and the requirements of the authority having jurisdiction.

2. Comply with current version of NFPA 70, National Electrical Code.

3. Comply with current version of NFPA 72 National Fire Alarm Code and NFPA 101, Life

Safety Code.

4. Comply with current version of NFPA 90A, Standard for Installation of Air Conditioning

& Ventilating Systems.

5. Comply with current International Building Code and International Mechanical Code.

6. Listing & Labeling: Provide systems and equipment that are UL-Listed and Labeled.

7. ADA Compliance: Provide systems and equipment that comply with the guidelines of the

Americans with Disabilities Act. (ADA)

Submission of Authority Having Jurisdiction

In addition to routine submission of the above material, make a submission to the Fire

Marshall having jurisdiction. Include copied of the annotated contract drawings as required to depict the component locations to facilitate review. Upon receipt of comments from the Authority, shall submit them for review. Make re-submission of required to make clarifications or revisions to obtain approval. Do not begin construction until complete fire alarm submittal is approved by Fire Marshal or with Fire Marshall written notice to proceed.

V. Materials

1. General

a. Once the project is awarded and prior to ordering any materials, the contractor shall submit to the State Representative for approval, material submittals, drawings etc. in accordance with requirements outlined in the Department of General Services

“Instructions to bidders for construction projects and general conditions of the contract between the Owner and Contractor” Which is part of this contract.

b. All materials shall be as specified. In the event the contractor chooses to substitute materials other than those specified, the contractor shall provide to the State

Representative informational data necessary to determine the “or equal” rating. The State

Representative will make the decision and notify the contractor in writing as to the: as equal: status. It will be the contractor’s duty to PROVE a product equal and not the

State’s duty to DISPROVE.

c. All materials shall be new and where applicable shall be delivered to the job site with labels intact and legible. All materials in performance of this contract shall comply with all standards given herein.

d. All materials delivered to and stored on the job site shall be stored indoors, above grade and in a secured area.

• The contractor shall coordinate with the States Representative to determine location of storage at the facility.

• Handling of all materials shall be in accordance with the written directions and/or recommendations of the manufacturer.

2. Specifies: All parts and materials called for or referred to in Scope of Work.

a. Fire alarm panel systems-equipment, components, etc.

• Fire alarm control system to be manufactured by, Simplex Grinnel, Edwards

Systems Technologies (EST), Notifier by Honeywell, Siemens or approved equal.

• All equipment, components and devices shall be supplied by, and/or recommended for usage by, the manufacturer of the Fire Alarm Control Panel.

• All products and/or materials shall be UL-Listed, meeting all current standards.

b. All materials required for the completion of this project that are not herein specified shall be as conforming to the written requirements of the manufacturer of the component or equipment served, and/or as required to meet the standards specified, and/or as required to meet the needs for successful completion of the project.

VI. Workmanship and Prosecution of the work.

1. General

a. All work shall be performed to the standards outlined herein and to any and all standards or requirements as specified by all applicable laws, codes and/or regulations. Where applicable, all materials, equipment and supplies shall be installed in accordance with the manufacturers written instructions as if specified herein. All work shall conform to the best standards or workmanship and good trade policies. All work shall be performed in the best and most professional manner by tradesmen trained and skilled in their respective trades.

b. Work, once begun shall be diligently prosecuted to its full completion. Time for completion is 120 calendar days.

c. The Contractor shall coordinate all work with the various trades and suppliers in order to complete the project expeditiously and within the time limits of the contract.

d. The contractor shall maintain the job site and a safe, neat and orderly manner throughout the entire project.

e. Throughout the project, the contractor shall take all steps required to ensure the safety of the building occupants and staff.

f. The contractor shall be responsible for the removal and legal disposal of all debris generated throughout the duration of this project.

g. The contractor is advised that all requisite materials be available before commencing any demolition

h. Wherever demolition or removal of existing equipment, components, devices etc. is called for in this contract, the contractor shall first consult with the Facility

Representative to determine if such parts are to be retained by the facility or be disposed of by the contractor.

i. Any work that has not been specifically mentioned, but is reasonably implied or necessary for the safe and satisfactory completion of this project, shall be performed by the contractor as if specified herein.

2. Specifies:

a. Installation shall be in accordance with all published requirements of NFPA -101

(Life Safety Code – Current approved Addition) and NEC (Electrical Code-Current

Approved Addition)

b. Installation shall also be in accordance with all published requirements and recommendations of the manufacturer of the fire alarm system equipment, components and devices.

c. The contractor shall also plan and carry out the work of replacing the fire alarm panels to ensure that the fire alarm system shall not be disabled nor inoperative for any period greater than twenty four (24) hours.

• The contractor shall have technicians actively working on the replacement of the fire alarm panel at any and all times that the fire alarm system is disabled or inoperative,

• The contractor shall notify the State’s Representative and the Facility Representative a minimum of forty eight (48) hours prior to any outages.

d. Final systems must be accepted by the State Fire Marshal.

VII. General Requirements:

1. The Department of General Services “Instructions to Bidders for Construction Projects and General Conditions of the Contract between Owner and Contractor. Is hereby part of this contract.

2. All work shall be coordinated with the Facility Representative for the Barrack.

3. Work shall be accomplished during normal working hours of 7am to 4pm Monday thru

Friday, unless written permission to do otherwise is given by the Facility Representative.

4. The completed work is subject to inspection and approval of:

• The Department of General Services Construction Inspection Division

• The Maryland State Police Facilities Management Division

5. All electrical work required by the scope of this contract shall be inspected and approved by a non-governmental inspection company approved by the States Fire Marshal’s

Office. All fees for said inspection shall be paid by the contractor. The contractor shall file fore and secure all required electrical permits.

6. Upon completion of the project, the contractor shall remove all excess materials and debris and leave the project site in pre-existing condition.

7. Any damages to existing buildings, grounds etc. caused by the contractor shall be repaired to the satisfaction of the facility at no additional cost to the State.

8. Testing & Training

• Testing shall be in accordance with all applicable code requirements and respective national standards and with the written requirements of the manufacturer(s) of the equipment.

• Training shall include demonstration of operation for the facilities staff. The Facility

Representative will designate who will attend the training. The contractor will provide a written document of the train procedures. The contractor will provide a sign in sheet for those attending the training and provide a copy to the States

Representative.

VIII. Warranty & Guarantee

a. The contractor shall provide a complete warranty on all labor and materials for a period of two (2) years from the date of final acceptance. Any defects found within the warranty period shall be repaired or replaced by the contactor at no additional cost to the State.

b. The contractor shall submit to the State Representative, as part of the project close-out, all warranty information regarding materials and equipment on this project.

IX. Environmentally Hazardous Materials

Note: If any time during the performance of the work required by the contract, the contractor finds or has reason to suspect the presence in any work area of environmentally hazardous materials other than those that may be addressed in the drawings or documents, they shall immediately notify the using agency representative, Project Manager or Construction

Inspector. This notification shall also be in writing, setting forth any observations/suspicions and requesting instructions. At the same time the contractor shall withdraw all of their personnel from the potentially contaminated area.

X. Bids – Submit As Follows

1. Base Bid shall be the lump sum total for completion of the project herein described.

2. The contract shall be awarded to the responsible and responsive bidder submitting the lowest total bid.