PH-582-230-003..SBR. Pre-Bid Mtg Minutes.pdf
PDF 202 KB Posted
- Solicitation number
- BPM032635
- Issued by
- Charles County, La Plata Town, Maryland
About this file
The document provided is the pre-bid meeting minutes for the "Replace Fire Alarm Panel (SBR)" project, DGS Project No. PH-582-230-003, located at the Maryland State Police Barrack H in La Plata, Maryland. This is a small business reserve solicitation issued by the Maryland Department of General Services, with a project cost classification under $100,000. The project requires the complete replacement of the fire alarm control panel and annunciator, and the contractor shall have 120 days to complete the work from the notice to proceed. Liquidated damages are set at $250 per day. The procurement process, scope of work, and facility requirements were discussed during the pre-bid meeting, which was attended by potential bidding contractors.
The solicitation is being conducted through written bids, with the contract award going to the responsive and responsible bidder submitting the lowest total bid price. The deadline for submitting questions is December 6, 2022, and bids are due by December 15, 2022. The work is to be performed during regular business hours unless otherwise approved by the facility site manager. The project is located in Charles County and the town of La Plata, Maryland.
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Text version
DEPARTMENT OF GENERAL SERVICES
PRE-BID MEETING MINUTES
DATE & TIME: December 1, 2022@ 10:00 AM
PROJECT NO: PH-582-230-003
DGS PROJECT NAME: REPLACE FIRE ALARM PANEL (SBR)
PROJECT LOCATION: MARYLAND STATE POLICE Barrack H, 9500 Mitchell Road, La Plata, Md. 20646-4219
SUBJECT: Pre-Bid Meeting
ATTENDANCE: See Attached Sign-In Sheet
PROJECT COST CLASSIFICATION: Project Classification “A” under $100,000.00”
Small Business Reserve solicitation only
PROCUREMENT SOURCE SELECTION: Written Bids COMAR 21.05.02 (Contract award to Responsive and Responsible Bidder who submits the Lowest Total Bid price.
CALENDAR DAYS TO COMPLETE THE PROJECT: The Contractor shall have all project work completed for acceptance by owner/Department of General Services within 120 days (revised) from the notice to proceed.
LIQUIDATED DAMAGES: $250.00
PROCUREMENT OFFICER: Christine Stenhouse
DGS PROJECT MANAGER: Janice L. Howell
A/E REPRESENTATIVE: Janice L. Howell
Overview
The purpose of this meeting was to provide a basic overview and to answer any questions from potential bidding contractors regarding this project. The following items represent a general overview of the meeting.
The DGS Project Manager, Janice Howell, read aloud the Procurement Officer’s
Summary for the project. She then explained the bidding process to include all requirements listed on the Notice to Bidders Solicitation Fact Sheet. The DGS Project
Manager discussed the project requirements listed in the Scope of Work. The
Maintenance Manager was asked to discuss the facilities requirements. All items were opened for discussion to the attendees and all were clear on the procurement process, scope of work, and facility regulations and requirements.
The following items were discussed:
A. Bidding procedures, all items on the Notice To Bidders Solicitation Fact Sheet and procurement requirements:
1. Bids are to be submitted on line only on eMMA.
2. Project Classification “A” under $100,000.00
3. Small Business Reserve solicitation only
4. Submit Bid/Proposal Affidavit and or any required forms as outlined in the bid package.
Deadline for questions is December 6, 2022, at 9:00AM and are to be emailed in writing to the Procurement Office
James Alston, james.alston1@maryland.gov and
Christine.Stenhouse. @maryland.gov
5. Bid Due Date: December 15, 2022, at 9:00AM
B. Scope of Work
C. Facility requirements and procedures.
1. All facility requires and procedures are set forth in the specification.
D. Work is to be accomplished during regular business hours as noted in the Project Manual unless otherwise approved by facility site manager.
E. Clarifications and discission notes: ~Contractor to coordinate all work with the MSP Staff.
End of Meeting Minutes
State of Maryland Department of General Services
Facilities Engineering Division Room 1404
301 West Preston St. Baltimore, MD 21201 Janice L. Howell- DGS Project Manager mailto:james.alston1@maryland.gov
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