Permanent_Signage.pdf

The City of Santa Fe (City), Central Purchasing Division (CPD)

INVITATION TO BID (ITB)

Permanent Signage

ITB#: 26009

Table Of Contents

1. DEBARRED OR SUSPENDED CONTRACTORS

2. PROCUREMENT AND CONTRACTING REQUIREMENTS

3. INSTRUCTIONS TO BIDDERS

4. PROCUREMENT SCOPE

5. INFORMATION AVAILABLE TO BIDDERS

6. VENDOR QUESTIONNAIRE

7. BID PROPOSAL

Attachments:

A - Attachment A

B - Attachment B

C - Attachment C

D - ITB General Services Contract Draft

1. DEBARRED OR SUSPENDED CONTRACTORS

A business (contractor, subcontractor, or supplier) that has either been debarred or suspended pursuant to the requirements of City Purchasing Manual or NMSA 1078,Sections 13-1-177 through 13-1-180, and 13-4-17

NMSA 1978, shall not be permitted to do business with the City and shall not be considered for award of

Contract during the period for which it is debarred or suspended.

2. PROCUREMENT AND CONTRACTING REQUIREMENTS

2.1. Solicitation Information

Solicitation No.: 26009

Project Title: Permanent Signage

Issue ITB: September 26, 2025

Electronic Bid Submittal Deadline: October 15, 2025, 2:00pm

BIDS RECEIVED AFTER THE ABOVE BID DUE DATE AND TIME WILL NOT BE ACCEPTED.

2.2. Bid Submission

A. Bidders may contact ONLY the Department Project Manager and the Central Purchasing Office regarding this procurement at the following emails:

Project Manager: Carly Venditti

Email: cavenditti@santafenm.gov

Central Purchasing Office: purchasing_ITB@santafenm.gov

B. Other city employees do not have the authority to respond on behalf of the Project Manager.

C. Bidders shall promptly notify the Project Manager and the Central Purchasing Office of any ambiguity, inconsistency, or error which they may discover upon examination of the bid. Any response made by the

City will be provided in writing to all contractors by addendum, no verbal responses shall be authoritative.

D. Bids shall be valid for ninety (90) days subject to action by the City.

E. Solicitation packets are available in the OpenGov Procurement Portal at https://procurement.opengov.com/portal/santafenm.

It is each Bidder's responsibility to ensure all documents are completely uploaded and submitted electronically via OpenGov by the Bid due date and time. Such submissions will be considered sealed.

Bidders must ensure their bids are correct, accurate, and correspond with any amendments before submission. Complete and submit all required documents, including specifications, supporting materials, certificates, pricing, etc., through OpenGov as per instructions to form a complete, responsive bid

(NMSA 1978, Sections 13-1-82 through 13-1-84 and 13-1-133).

o Bidders must ensure adequate time is allowed for large uploads and to fully complete bid submittal by the deadline. Bids that are not both: (1) fully complete; and (2) received, by the deadline, will be deemed late. Further, bids that are not received by the deadline because the response was captured, blocked, filtered, quarantined, or otherwise prevented from reaching the proper destination server by any anti-virus or other security software will be deemed late.

F.

2.3. Bid Opening

A. Public bid openings, will be held Virtually at the following link: https://teams.microsoft.com/l/meetup-join/19%3ameeting_YWFjZmRiZDYtYzlkOC00ZDA4LWJkMzMtY2Y5MmFlNWY5ZGIw%40thread

.v2/0?context=%7b%22Tid%22%3a%2277b69f5a-55ed-4363-8616-

4867b0bc707f%22%2c%22Oid%22%3a%221a05b75d-789e-4d46-849e-c34d09c04400%22%7d

B. The City of Santa Fe is committed to ensuring accessibility for all individuals, including those with disabilities. Bid openings are conducted virtually and include features such as closed captioning, which participants can enable during the session. If you experience technical issues or have specific concerns related to accessibility, you may contact the Chief Procurement Officer (CPO) or their designee in advance.

C. CPO contact information is:

Travis Dutton-Leyda

Chief Procurement Officer mailto:purchasing_ITB@santafenm.gov https://procurement.opengov.com/portal/santafenm https://procurement.opengov.com/portal/santafenm https://teams.microsoft.com/l/meetup-join/19%3ameeting_YWFjZmRiZDYtYzlkOC00ZDA4LWJkMzMtY2Y5MmFlNWY5ZGIw%40thread.v2/0?context=%7b%22Tid%22%3a%2277b69f5a-55ed-4363-8616-4867b0bc707f%22%2c%22Oid%22%3a%221a05b75d-789e-4d46-849e-c34d09c04400%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YWFjZmRiZDYtYzlkOC00ZDA4LWJkMzMtY2Y5MmFlNWY5ZGIw%40thread.v2/0?context=%7b%22Tid%22%3a%2277b69f5a-55ed-4363-8616-4867b0bc707f%22%2c%22Oid%22%3a%221a05b75d-789e-4d46-849e-c34d09c04400%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YWFjZmRiZDYtYzlkOC00ZDA4LWJkMzMtY2Y5MmFlNWY5ZGIw%40thread.v2/0?context=%7b%22Tid%22%3a%2277b69f5a-55ed-4363-8616-4867b0bc707f%22%2c%22Oid%22%3a%221a05b75d-789e-4d46-849e-c34d09c04400%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YWFjZmRiZDYtYzlkOC00ZDA4LWJkMzMtY2Y5MmFlNWY5ZGIw%40thread.v2/0?context=%7b%22Tid%22%3a%2277b69f5a-55ed-4363-8616-4867b0bc707f%22%2c%22Oid%22%3a%221a05b75d-789e-4d46-849e-c34d09c04400%22%7d tkduttonleyda@santafenm.gov

City of Santa Fe

D. The Department, along with the CPO, reserves the right to reject any bid or to waive any non-substantial irregularity in bids received as long as it doesn’t affect the price, quantity or quality of the bid, whenever such rejection or waiver is in the best interest of the City.

E. The Bidding Documents and subsequent Work Orders contain a time for completion of the work by the successful Bidder and further imposes liquidated damages for failure to comply with that time.

F. Bidder shall be responsible for verifications of all existing conditions, measurements and dimensions before responding to this bid.

3. INSTRUCTIONS TO BIDDERS

3.1. Examination of Bidding Documents and Site

A. Before submitting a Bid, each Bidder must (a) examine the Bidding Documents thoroughly, (b) become familiar with Federal, State, and local laws, ordinances, rules, and regulations that may in any manner effect cost, progress, or performance of the work, and (c) study and carefully correlate the Bidder’s observations with the Bidding Documents, (d) at their own expense, make such additional investigations and tests as the Bidder may deem necessary to determine a Bid for performance of the work in accordance with the time, price, and other terms and conditions of the Bidding Documents.

B. The lands and properties upon which the work is to be performed, rights-of-way for access thereto, and other lands designated for use by the Contractor in performing the work are inside the City Limits of

Santa Fe.

C. The submission of a Bid will constitute an incontrovertible representation by the Bidder that they have complied with every requirement of this Section and that the Bidding Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the work.

D. It shall be the responsibility of the successful Bidder to secure from the New Mexico Regulations &

Licensing Department, Construction Industries Division (CID) and the City such permits or licenses required to carry out the construction. Construction Industries Division website is as follows:

https://www.rld.nm.gov/construction-industries/

3.2. Bidding Documents

Copies of Bidding Documents:

A. This record contains all complete bidding documents. The City does not assume responsibility for errors or misinterpretations.

B. Deposits are not required for plans obtained through this portal (Open Gov).

3.3. Interpretations

A. All questions concerning this solicitation shall be submitted through OpenGov.

https://www.rld.nm.gov/construction-industries/

B. Replies will be issued through OpenGov. Questions and requests for interpretation received less than three (3) calendar days prior to the Bid opening date may not be answered.

3.4. Substitute Material and Equipment

A. The Contract, if awarded, will be based on materials, labor and equipment described in the

Specifications without consideration of possible substitute (“of equal” or “or equal”) items. Whenever it is indicated in the Specifications that substitute (“of equal” or “or equal”) items of material or equipment may be furnished or used by the Contractor if acceptable to the City, application of such acceptance will not be considered by the City until after the “effective date of the Contract.” The procedure for submittal of any such application by the Contractor and consideration by the City is set forth in the

Contract Documents.

3.5. Amendment/Addenda

A. Oral and other interpretations or clarifications will be without legal effect and will not be binding. Oral communications are permitted in order to make assessment for an amendment or addendum.

B. Any and all such interpretations and any supplemental instructions will be in the form of written amendments or addenda to the specifications which, if issued, will be delivered electronically to all prospective bidders not later than three (3) days prior to the date fixed for the opening of the bids.

Failure of any bidder to receive any such amendment or addendum or interpretations shall not relieve such bidder from any obligation under a bid as submitted. All amendments or addenda so issued shall become part of the contract documents.

C. The City reserves the right to not comply with these time frames if a critical change, which will be written in amendment or addendum, is required or if the bid deadline needs to be extended due to a critical reason in the best interest of the City of Santa Fe.

3.6. Form and Style of Bids

A. Bids shall be submitted in OpenGov.

B. All addenda will be acknowledged in OpenGov.

3.7. Bid Security

A. Bid security, made payable to the City of Santa Fe, in the amount of 5% of the total of all Item Prices shall be submitted with the Bid. Bid security shall be in the form of a Bid Bond issued by Surety licensed to conduct business in the State of New Mexico, or by cashier’s check.

B. The bid security shall pledge that the Bidder will enter into a contract with the City in accordance with the terms stated herein and will furnish bonds covering the faithful performance of the contract and payment of all obligations arising there under. Should the Bidder refuse to enter into such contract or fail to furnish such bonds, the amount of the bid security shall be forfeited to the City as liquidated damages, not as a penalty.

C. The City will have the right to retain the bid security of Bidders to whom an award is being considered until either (a) the contract has been executed, and bonds have been furnished, or (b) the specified time has elapsed so that bids may be withdrawn, or (c) all bids have been rejected.

D. When the bidding documents require bid security, noncompliance by the Bidder requires that the bid be rejected.

E. If a Bidder is permitted to withdraw a bid before award, no action shall take place against the Bidder or the bid security.

3.8. Resident Preference & Local Preference

A. The City recognizes the value of revenue derived from local businesses and shall procure goods and/or services locally, when possible, pursuant to Ordinance and the City’s Procurement Manual, except for purchases using state and federal grant funds. Applicable state and federal law and regulations govern procurements using state or federal funds.

B. Local Preference Qualification

To qualify for a local preference, a vendor must attach a state of New Mexico Taxation and Revenue

Department-issued, Resident Business certification of eligibility to its bid or proposal, showing that the business is located within the Santa Fe municipal limits. If a bid is received without a copy of the appropriate State of New Mexico Taxation and Revenue Department issued Business Registration

Certificate, the preference will not be applied. A valid resident business certificate is issued by the taxation and revenue department pursuant to NMSA 1978 §13-1-22.For the purpose of awarding a public works contract using a formal bid process, a public body shall deem a bid submitted by a:

1. resident contractor or Native American resident contractor to be eight percent lower than the bid actually submitted; or

2. resident veteran contractor or Native American resident veteran contractor with annual gross revenues of up to six million dollars ($6,000,000) in the preceding tax year to be ten percent lower than the bid actually submitted.

A public body shall not award a contractor both a resident contractor preference and a resident veteran contractor preference or a Native American resident contractor preference and a Native

American resident veteran contractor preference.

Application. This section shall not apply to any purchase of goods or services when the expenditure of federal and/or state funds designated for a specific purchase is involved and the award requirements of the funding prohibit resident and/or local preference(s).

3.9. Subcontractors

A. The listing threshold amount for this project shall be five thousand dollars ($5,000), not including alternates, whichever is greater. The General Contractor must list all subcontractors who will perform work in excess of this threshold. Only one subcontractor may be listed for each category as defined by the contractor. The Subcontractor Fair Practice Act (13-4-31 through 13-4-43 NMSA 1978) shall apply.

B. The Bidder shall list on the Subcontractor Listing Form attached to the bidding document, all proposed subcontractors or material suppliers for all trades or items. If the Bidder is awarded the contract, the listed subcontractors and suppliers shall perform their trade scope of services as indicated unless a request for a change or substitution is approved by the City for any reason as outlined herein. If the work is self-performed, the prime contractor shall list themselves on the form.

C. The City shall consider any request for a change in the listed subcontractors if the Bidder can furnish evidence of being able to perform the work in a manner more satisfactory and beneficial to both the City and the Bidder by using a different subcontractor or self-performing said work. Satisfactory reasons for a substitution may include the inability to bond or lack of evidence of being able to furnish acceptable materials on schedule. Also, if the Bidder has made a legitimate error in listing a low subcontractor, a request for substitution, made after the bid opening with the City’s approval, will be considered. The proof of error must be conclusive, based upon the approval of said evidence by the listed subcontractor or material suppler and/or any other confirmation satisfactory to the City.

D. The Bidder shall not be listed as the supplier or as the subcontractor for any trade unless having previously performed work of this type and shall have all required licenses and certifications to perform the work.

E. Non-compliance with the intent of the subcontractor listing will be grounds for considering a bid as non-responsive.

F. Prior to the award of the contract, the City will notify the Bidder in writing if, after due investigation and written findings of fact, has reasonable and substantial objection to any person or organization on such list and refuses, in writing, to accept such person or organization. The Bidder may then optionally, (1) withdraw the bid, or (2) submit an acceptable substitute subcontractor with no increase in the bid price. In the event of withdrawal under this paragraph, bid security will not be forfeited.

G. The successful Bidder shall, within ten (10) calendar days of notification of selection for the award of contract for the work, submit the following information to the City:

1. A signed list of the proprietary names and the suppliers of principal items or systems of materials and equipment proposed for the work; and

2. A list signed by all subcontractors proposed for the principal portions of the work in accordance with the Subcontractors Listing Form submitted with the bid.

H. The successful Bidder will be required to establish, to the satisfaction of the City, the reliability and responsibility of the persons or entities proposed to furnish and perform the work described herein.

I. Persons and organizations proposed by the Bidder on the Subcontractor Listing Form and to whom the

City has made no reasonable objection shall perform the work and shall not be changed except with the written consent of the City.

J. No successful Bidder shall be required to employ any subcontractor, other person, or organization against whom the Bidder has reasonable objection.

3.10. Correction or Withdrawal of Bids

A. A bid containing a mistake discovered before bid opening may be modified or withdrawn by a Bidder prior to the time set for bid opening by delivering electronic written or telegraphic notice to the location designated in the Invitation for Bid as the place where bids are to be received.

B. Withdrawn bids may be resubmitted up to the time and date designated for the receipt of bids, provided they are then fully in conformance with the bid documents.

C. After bid opening, no modifications in bid prices or other provisions of bids shall be permitted. A low

Bidder alleging a material mistake of fact which makes said bid non-responsive may be permitted to withdraw the bid if:

1. The mistake is clearly evident on the face of the bid document; or

2. The Bidder submits evidence which clearly and convincingly demonstrates that a mistake was made.

D. Any decision by the City to permit or deny the withdrawal of a bid on the basis of a mistake contained therein shall be supported by a determination setting forth the grounds for the decision. If withdrawal is permitted, bid security will not be forfeited.

3.11. Bribes, Gratuities and Kickbacks

A. It is illegal in the State of New Mexico for any public employee to solicit or accept anything of value in connection with award of this bid and for any person to offer or pay anything of value to any such public employee (30-24-1 through 30-24-2, NMSA 1978).

B. Pursuant to Section 13-1-191, NMSA 1978, reference is hereby made to the Criminal Laws of New

Mexico (including 30-24-1, 30-23-2, and 30-41-1 through 3-41-3, NMSA 1978), which prohibit bribes, kick-backs, and gratuities and violation of which constitutes a felon. Further, the Procurement Code (13-

1-28 through 13-1-199, NMSA 1978), imposes civil and criminal penalties for its violation.

3.12. Notice of Contract Requirements Binding on Bidder

A. By submitting a bid, the Bidder represents familiarity with the nature and extent of the following requirements of the Conditions of the Construction Contract (General, Supplementary, and Other

Conditions).

1. Definitions - Sections 1.0 to 1.1;

2. Contract Bond Requirements - Section 4.2;

3. Bribes, Gratuities, and Kickbacks - Section 4.8;

4. Equal Employment Opportunity - Labor Standards Provisions and other listed within the Contract

Documents.

3.13. Rejection or Cancellation of Bids

A. An Invitation for Bid may be canceled, or any or all bids may be rejected in whole or in part, when it is in the best interest of the City. A determination containing the reasons shall be made part of the project file. Bid security in the form of a Cashier's check for rejected bids shall be returned to the Bidder.

3.14. Protests

A. Any Bidder who is aggrieved in connection with this procurement (Bid) may protest in writing to the

Central Purchasing Office. The protest shall be submitted in writing within fifteen (15) calendar days after knowledge of the facts or occurrences giving rise to the protest.

3.15. Competitive Sealed Bids

A. Contracts solicited by competitive sealed bids shall require that the base bid amount exclude the applicable state gross receipts taxes or applicable local option taxes, but that the contracting agency shall be required to pay the applicable taxes including any increase in the applicable tax which becomes effective after the date the contract is entered into. The applicable gross receipts taxes or local option taxes shall be shown as a separate amount on each billing or request for payment made under the contract.

3.16. Consideration of Bids Receipt, Opening, and Tabulation

A. Bids shall be unconditionally accepted for consideration for award without alteration or correction, except as authorized in the Procurement Code. In addition to the requirement for the prime contractor and subcontractors to be registered as provided in Section 13-4-13.1 NMSA 1978, bids shall be evaluated based on the requirements set forth in the invitation for bids, which requirements may include criteria to determine acceptability such as inspection, testing, quality, workmanship, delivery and suitability for a particular purpose. Those criteria such as discounts, transportation costs and total or life-cycle costs that will affect the bid price shall be objectively measurable, which shall be defined by rule.

No criteria may be used in bid evaluation that are not set forth in the invitation for bids. A bid submitted by a prime contractor that was not registered as required by Section 13-4-13.1 NMSA 1978 shall not be considered for award. A bid submitted by a registered prime contractor that includes any subcontractor that is not registered in accordance with that section may be considered for award following substitution of a registered subcontractor for any unregistered subcontractor in accordance with Section 13-4-

36 NMSA 1978.

B. Bid tabulations of the amounts of the total amounts of item prices for public information and inspection will be posted to the City's website at the following link no later than 5pm on the next business day after the bid is due: https://www.santafenm.gov/bid_tabulations

C. The City shall have the right to waive any informalities or irregularities in any bid or bids received and to accept the bid or bids which are in the City’s best interest.

3.17. Bid Evaluation and Award

A. It is the intent of the City to award a contract to the most responsive and responsible Bidder submitting the lowest bid on the base bid, provided the bid has been submitted in accordance with the requirements https://www.santafenm.gov/bid_tabulations herein, does not exceed the funds available and is in the best interest of the City. The City reserves the right to award a contract to the lowest Bidder using the criteria herein. The unreasonable failure of a

Bidder to promptly supply information in connection with an inquiry with respect to responsibility is grounds for a determination that the Bidder is not a responsible Bidder.

B. The subsequent contract will be established as a source and convenience of the City. It is the responsibility of the requesting department to utilize the resultant contract to the best interests of the

City.

C. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

3.18. Notice of Award

A. A written Notice of Award shall be issued by the City after review and approval of the bid and related documents by the City of Santa Fe Governing Body.

3.19. Identical Bids

A. When two or more of the bids submitted are identical in price and are the low bid, the Central

Purchasing Office may:

1. Award to a resident local business if the identical low bids are submitted by a resident or local business and a non-resident business;

2. Award to resident or local manufacturer if the identical low bids are submitted by a resident or local manufacturer and a resident business;

3. Award by lottery to one of the identical low Bidders;

4. Make multiple awards if it is in the best interest of the City, or

5. Reject all bids and re-solicit bids or proposals for the required services, construction, or items of tangible personal property.

3.20. Cancellation of Award

A. When in the best interest of the public, the City in its sole discretion, may cancel the award of any contract at any time before the execution of said contracts by all parties without any liability against the

City.

3.21. Post-Bid Information

A. Return of Bid Security - All bid security in the form of cashier’s checks, except those of the two lowest

Bidders, will be returned immediately following the opening and checking of the bids. The retained bid security of the unsuccessful of the two lowest Bidders, if in the form of a cashier’s check, will be returned within thirty (30) days following the award of contract. The retained bid security of the successful Bidder, if in the form of a cashier’s check, will be returned after a satisfactory contract bond has been furnished and the contract has been executed.

B. Notice of Award – The City will issue a written Notice of Award to the contractor stipulating the scope of work, the contract sum, including taxes, and the required bonds. The Notice of Award will also include the contract for signature that will be sent back with the required executed bonds.

C. Contractor’s Qualification Statement - Bidders to whom award of a contract is under consideration shall, when requested, submit information and data to prove that their financial resources, production or service facilities, personnel and service reputation and experience are adequate to make satisfactory delivery of the services, construction, or items of personal property described herein and form of

Statement of Bidder’s Qualifications.

D. Contract Bond Requirements - The successful Bidder, where the contract price exceeds twenty five thousand dollars ($25,000), shall post a one hundred percent (100%) Performance Bond and one hundred percent (100%) Labor and Material Payment Bond. Bonds shall be executed on Performance

Bond and Labor and Material Bond forms similar to the forms attached hereto, with amount payable conforming to the terms of the contract. Surety shall be a company licensed to do business in the State of New Mexico and acceptable to the City.

E. Insurance Requirements - The selected Bidder shall purchase and maintain, with a company or companies licensed to do business in the State of New Mexico, Liability and Property Insurance as required by law.

1. The insurance shall be in limits not less than those stated in the enclosed contract forms. The insurance limits may be greater if required by law.

2. The insurance coverage shall include workers’ compensation, employers liability, comprehensive general liability, comprehensive automobile liability (owned and hired), excess liability (umbrella form). For more specific insurance requirements refer to the attached sample contract.

3. All insurance coverage must be maintained for the entire life of the project. Products and completed operations coverage shall be maintained for a minimum period of one (1) year after Work

Order/project Substantial Completion.

4. A valid certificate of insurance must be submitted to the City prior to routing the final contract between the City and the contractor for City approval.

F. Failure to Execute Contract - Failure to return the signed contract with acceptable contract bonds and

Certificate of Insurance within ten (10) calendar days after the date of the Notice of Award shall be just cause for the cancellation of the award and the forfeiture of the bid security, which shall become damages sustained. Award may then be made to the next lowest responsible Bidder, or the work may be re-advertised.

G. Notice to Proceed - The City will issue a written Notice to Proceed to the contractor stipulating the contract time start date substantial completion date (contract time, finish date), subject to valid modifications of the contract authorized by Change Order.

3.22. Minimum Wage Rates

A. A contractor that submits a bid for a City project valued in excess of sixty thousand dollars ($60,000) for construction is subject to the minimum wage rate determination issued by the New Mexico Department of Work Force Solutions for this project. This project will be under the approved Wage Decision SF-25-

2926-A.

B. The contractor and the listed subcontractor(s) shall be registered with the New Mexico Department of

Workforce Solutions. After the bid opening, the registration number(s)provided herein will be verified by the City and the bid will be determined to be non-responsive and disqualified if the registration number(s) appear to be not valid and the Contractor does not provide proof of the required registration for itself or its subcontractors. It is the responsibility of the Bidder and the subcontractors to ensure the registration is completed prior to the bid opening.

C. The Bidder shall ensure that the minimum wage rate determination, included herein, has been utilized in preparation of the bid.

D. The Bidder will be required to submit a bid that complies with the City of Santa Fe’s Living Wage

Ordinance to the extent applicable.

E. The awarded contractor will be required to pay wages as per whichever wage decision is highest.

4. PROCUREMENT SCOPE

4.1. Specifications

The City of Santa Fe is seeking bids to retrofit, repair, redesign, fabricate and install various signs at Midtown.

Metropolitan Redevelopment Agency (MRA) seeks a qualified signage designer to facilitate the following:

• Retrofit existing St. Michael’s entrance signage as per (Attachment A, Signs 1-4).

o Sign 1, “Visit Play Gather,” may be considered if funding is available.

o Remove metal portions of existing signage from the Santa Fe University of Art and Design

(SFUAD) for signs 1, 2, and 4 while maintaining concrete foundations.

o Signs 2 and 4 must be fabricated according to Attachment A.

o Remove existing SFUAD logo and lettering on Sign 3, repair and paint metal to be used for new signage as shown on Attachment A.

o Make necessary repairs to existing entry sign foundations at St. Michael’s entrance as needed.

o Redesign and fabricate new directory signage at the end of Midtown Avenue, beyond the St

Michael’s entrance (Attachment B). Center Sign at Directory shall be the same as Sign 2, Attachment A.

o Signs on left and right must be adaptable to new businesses with changeable slats and matching blue materiality.

• Fabricate and determine the site of one new monument signs at the entrance to the Midtown Site on

Siringo Road that will be co-located with the existing Higher Education Center (HEC) sign, Midtown

(Sign 2, Attachment A), and potential future Aspect Media Village signage, (Siringo Road entrance as shown in Attachment C).

4.2. Bidding Requirements

Signage materiality must be metal. Vinyl and wood are not acceptable. Material of signs must withstand the elements of the City (sun exposure, snow, wind, etc.). The City reserves the right to approve signage material and design of proposed signage. Submit a brief description including:

• Sign Schedule: Provide sign schedule for proposed sign locations, schematics, and mounting details as shown in Attachments A, B, C.

5. INFORMATION AVAILABLE TO BIDDERS

5.1. Existing Conditions

A. It is the Contractor’s responsibility to verify existing conditions prior to bidding.

B. Accessing existing utility infrastructure may require special coordination. The Bidder shall verify accessibility and take into consideration the access strategy as part of the offer. The Contractor shall notify 811 before beginning any work.

6. VENDOR QUESTIONNAIRE

1. What is the full name of the Company?*

Enter name of Company

*Response required

2. What is your company's legal structure?*

Select one of the following

☐ Sole Proprietorship

☐ Partnership

☐ Limited Liability Company

☐ Corporation

☐ Other

*Response required

3. If a Corporation:

Upload the Certificate of Incorporation.

4. Authority to bind.*

Name and title of the person signing the bid.

*Response required

5. Confirmation that the signer is legally authorized to bind the Bidder*

☐ Yes

☐ No

*Response required

6. Submit a brief description including: • Sign Schedule: Provide sign schedule for proposed sign locations, schematics, and mounting details as shown in Attachments A, B, C.*

*Response required

7. Acceptance of Bid*

The Bidder agrees, if this Bid is accepted, to enter into a Contract with the City in the form included in the bidding documents to perform and furnish all work as specified or indicated for the Contract price and within the Contract time indicated in this Bid and in accordance with the other terms and conditions of the Contract documents.

☐ Please confirm

*Response required

8. Acceptions of Terms and Conditions*

The Bidder accepts all the terms and conditions of the Invitation for Bid and Instructions to Bidders, including, without limitation, those dealing with the disposition of bid security and other bidding documents. This Bid will remain subject to acceptance for 90 days after the day of bid opening. The Bidder shall sign and submit the

Contract between City and Contractor with the bonds and other documents required by the bidding requirements within fifteen (15) calendar days after the date of the City’s Notice to Award.

☐ Please confirm

*Response required

9. The Bidder has become familiar with the nature and extent of the bidding documents, work, site, locality, and all local condition, laws, and regulations that in any manner may affect cost, progress, performance, or furnishing of the work.*

☐ Yes

☐ No

*Response required

10. The Bidder has carefully studied all reports and drawings which are identified in the information available to Bidders and accepts the determination set forth in the information available to Bidders of the drawings upon which the Bidder is entitled to rely.*

☐ Yes

☐ No

*Response required

11. The Bidder has given the City’s representative written notice of all conflicts, errors, or discrepancies that have been discovered in the bidding documents, and the written resolution thereof by the City’s representative is acceptable to the Bidder. All of this must be accomplished prior to the bid date.*

☐ Yes

☐ No

*Response required

12. Collusion*

This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm, or corporation and is not submitted inconformity with any agreement or rules of any group, association, organization, or corporations, the Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham bid; the Bidder has not solicited or induced any person, firm or corporation to refrain from bidding; and the Bidder has not sought by collusion to obtain any advantage over any other Bidder or over the City. It is understood that the City reserves the right to reject any or all Bids and to waive any technical irregularities in the bidding.

☐ Yes

☐ No

*Response required

13. It is the intent of the City to award a contract to the responsible Bidder submitting the lowest total option, provided the Bid has been submitted in accordance with the requirements of the bidding documents and is in the best interest of the City. *

☐ Please confirm

*Response required

14. The Scope of Work together with all related work required for comprehensive, fully functioning, warrantied systems and finishing includes but is not limited to the work listed in the PROCUREMENT SCOPE.*

E.

• Contractor shall be responsible for adherence to the contract documents, construction documents, specifications and approved directives.

• Contractor shall be responsible for State CID requirements and permit.

• Contractor shall be responsible for verifications of all existing conditions, measurements and dimensions for bidding.

• Contractor shall be responsible for all permits, fees, and State and/or City inspections associated with the construction.

• Contractor shall be responsible for removal and securing of any existing equipment necessary to provide for the new work in accordance with the contract documents and to re-install these items in good work condition.

☐ Please confirm

*Response required

15. Downloadable Forms

15.1. Bid Bond, Bid Security and Agent's Affidavit*

Please download the below documents, complete, and upload.

• Bid_Bond_Form.Bid_Security_...

*Response required

15.2. Performance Bond - SAMPLE

• Performance_Bond_SAMPLE.pdf

15.3. Payment Bond - SAMPLE

• Payment_Bond_SAMPLE.pdf

15.4. Non-Collusion Affidavit of Prime Bidder*

Please download the below documents, complete, and upload.

• Non-Collusion_Affidavit_of_...

*Response required

15.5. Certification of Non-Segregated Facilities*

Please download the below documents, complete, and upload.

• Certification_of_Non_Segreg...

*Response required

15.6. Subcontractor Listing*

Please download the below documents, complete, and upload.

• Subcontractor_Listing.pdf

*Response required

15.7. Certificate of Liability Insurance

• Certificate_of_Liability_In...

15.8. Affidavit of Wages Paid Sample

Please download the below documents.

• AFFIDAVIT_OF_WAGES_PAID.pdf

15.9. Statement of Intent to Pay Prevailing Wages

Please download the below documents.

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