Passenger_Terminal_Improvements_(Addendum_#2_Revision).pdf

REQUEST FOR PROPOSAL

23-0146-RFP - CCNA - Non-Continuing

PASSENGER TERMINAL IMPROVEMENTS

Pinellas County

Pinellas County Courthouse Annex Bldg., Sixth Floor

Clearwater, FL 33765

RELEASE DATE: November 23, 2022

DEADLINE FOR QUESTIONS: January 13, 2023

RESPONSE DEADLINE: January 31, 2023, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/pinellasfl https://procurement.opengov.com/portal/%7bproject.government.code%7d

Pinellas County

REQUEST FOR PROPOSAL

Passenger Terminal Improvements

Table of Contents No table of contents entries found.

Attachments:

A - Advertisement - 23-0146-RFP - CCNA - Non-Continuing

B - Attachment 8 - 1st Floor Future

C - Attachment 9 - 2nd Floor Future

D - Attachment 2 - PIE Master Plan - March 2021- Appendices

E - Attachment 3 - PIE ALP Full Drawing Set - March 2021

F - Attachment 6 - 1st Floor Existing

G - Attachment 1 - PIE Master Plan - March 2021

H - Attachment 5 - PIE Passenger Terminal Expansion Site Plan Concept

I - Attachment 7 - 2nd Floor Existing

J - Attachment 4 - Ultimate Build-Out

Request For Proposal #23-0146-RFP - CCNA - Non-Continuing Title: Passenger Terminal Improvements

1. INTRODUCTION

1.1. Summary

The St. Pete-Clearwater International Airport (PIE), through Pinellas County, invites interested consultants to submit their qualifications to provide professional architectural, engineering, planning, and construction engineering and inspection services for the design and construction of the expansion of the existing terminal building.

The airport intends to select a Construction Manager at Risk, (CMAR) for the construction of the project.

It is noted that the selected consultant will be working closely with CMAR during the design and construction of the project. It is anticipated that the CMAR will be joining the design effort during the preliminary design phase.

1.2. Background

Describe existing conditions and information about the County that is pertinent for firms to be aware of.

The St Pete-Clearwater International Airport (PIE) is located on the west shoreline of Old Tampa Bay in

Pinellas County, Florida. This county-owned and operated airport was originally built during World War

II as a United States Army Air Base. After the war, the property was returned to Pinellas County to operate as a civil airport.

The original terminal building was dedicated in 1957. Since that time, various building expansions and renovations have been made to the facility. The most recent building improvements have been to the

Federal Inspection Services area, Gates 7-11 passenger security screening and hold room area, and the

Ticketing “A” check-in and baggage screening and make-up areas.

Since 2013, the airport has experienced double-digit growth in the passenger traffic annually. Increasing from 1,017,049 passengers in 2013 to 2,228,692 in 2019. This represents an increase of two hundred and nineteen percent (219%) over six years.

In the spring of 2021, the airport completed its Master Plan Study. This long-awaited study provided an assessment of the existing conditions of the facility, and a recommended path forward for the expansion of the terminal building to meet the needs and demands for the present and future conditions.

In the study, the 20-year planning period for the terminal building used a demand-based approach to determine the space requirements for the various functional areas of the building when a certain

“Planning Activity Level” (PAL), (based on annual/peak hour enplanements), is reached. Rather than a future date where passenger enplanements could be affected by other influences, such as the devasting impacts to airports during the COVID-19 pandemic.

Table 1 below, (referred to as a “Stoplight Chart” in the Master Plan Study), shows the results of assessment of the existing terminal building functional spaces and the recommended areas needed to meet the airports future PAL needs. (In this table, green is “acceptable”, yellow is “congested but operational”, and red is “crowded and uncomfortable”).

As noted above, these PAL’s are based on Passenger Enplanements. For the purpose of PIE’s near-term facility needs, PAL-2 was used. This represents an annual passenger enplanement level of 1,750,000, and/or annual operations of 145,000.

Note that from Table 1, for PAL-2 conditions, the existing terminal building will woefully lack the needed area for passenger security screening, hold room and boarding gates, concessions, restrooms, office space, and aircraft parking positions.

1.3. Contact Information

Dustin Guinta

Lead Procurement Analyst

Email: dguinta@co.pinellas.fl.us

Phone: (727) 464-3149

Department:

AIRPORT

1.4. Timeline

Issue Date November 23, 2022

Question Submission Deadline January 13, 2023, 3:00pm

Proposal Submission Deadline January 31, 2023, 3:00pm mailto:dguinta@co.pinellas.fl.us tel:(727)464-3149

2. EVALUATION PHASES

Following is the criteria that will be used by the County to evaluate and score responsive written proposals. Proposers shall include sufficient information to allow the County to thoroughly evaluate and score their proposals. Each proposal submitted shall be evaluated and ranked by an evaluation committee. If an oral presentation is requested, a minimum of 3 highest ranked firms (if at least three firms submitted and are deemed qualified to proceed) shall be shortlisted and invited to an oral presentation. The average written scores from the short-listed firms are carried forward. Final ranking recommendation is based on the combined average scores obtained for a total potential 2,000 points.

2.1. Written Proposal Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Ability of Firm and its Professional Personnel.

Willingness and Ability to Meet Schedule and

Budget Based on Current and Projected

Workload.

1. Reviews the level of qualifications and experience of the firm and project team and appropriateness of the organization of the project team.

2. Reviews the professional resources available to properly provide services as requested in the

RFP document.

3. Reviews the project team to ensure the team proposed contains all of the critical disciplines required.

4. Prime team proposed should have exceptional professional resources to properly provide services.

5. The project manager and proposed team should be uniquely qualified to provide the desired services.

6. Evaluates the workload commitments that will impact the firm’s ability to complete services on schedule.

7. The submittal should demonstrate that the firm has adequate time available and personnel to compete services on schedule and additional backup staffing capability in the event of unforeseen circumstances.

Points Based 425 (42.5% of Total)

2. Firm Experience with Projects of Similar Size and Past Performance

1. Reviews the firms experience with projects of similar size, type and scope and the performance on those specific projects.

2. The prime firm must have adequate, recent

(within the past five years) experience with projects of similar type as defined in the RFP document.

3. Experience pertaining to specific Pinellas

County projects may also be considered.

Pinellas County staff shall not however furnish references for such projects.

4. The scope of services provided should represent projects that are similar to those defined in the RFP document.

5. The overall performance of the firm relative to projects of similar size and scope should be evaluated.

Points Based 375 (37.5% of Total)

3. Volume of Work Previously Awarded by the

County

Pre-populated by the Purchasing Department, the purpose of this criterion is to effect an equitable distribution of contracts. This criterion is evaluated based on all CCNA Non-

Continuing contracts awarded to a firm during the two (2) previous completed fiscal years through to current date. The date utilized for establishing award shall be the date the Board of County Commissioners or County

Administrator initially awards the contract. The points are worth 5 percent of the overall points available and are distributed as follows:

$0 - $200,000 – 5% of points available

$200,001 - $400,000 – 4% of points available

$400,001 – $600,000 – 3% of points available

$600,001- $800,000 – 2% of points available

$800,001 - $1,000,000 – 1% of points available

Over $1,000,000 – 0% of points available

Based on a typical 1,000-point evaluation scoring process, a firm deemed to be in the $0-

$200,000 category threshold would be allotted

50 points etc.

Points Based 50 (5% of Total)

4. Minority Business Status

Provides points pre-populated by the

Purchasing Department for minority business status as designated by the State of Florida. If the firm, or its sub-consultant, is designated as a minority business by the Florida State Office of Supplier Diversity, Department of

Management Services, 2.5% of the total evaluation points are awarded. If the firm does not have minority business status as per the

Florida State Office of Supplier Diversity, Department of Management Services, 0% of the points available are awarded.

Points Based 25 (2.5% of Total)

5. Pinellas County Small Business Enterprise

(SBE) Status

Provides points pre-populated by the

Purchasing Department for SBE status as designated by Pinellas County. To qualify, a firm or its sub consultants must be located in one of 4 counties (Pinellas / Hillsborough /

Pasco / Manatee) and have annual sales of goods/services not exceeding the maximum 3 year average of 3 million dollars or gross revenues not exceeding 8 million dollars for construction and not exceed a maximum 3 year average of 50 employees.

Prime firm or sub-consultant must directly associate Small Business Enterprise (SBE) and be an integral part as defined by CCNA Florida

Statute Section 287.055 and cannot consist of vendors or suppliers from office supply, printing services, etc.

If the prime firm is certified as a Pinellas County

SBE, 100 points will be awarded. If the prime firm is not a certified Pinellas County SBE and utilizes 1 certified Pinellas County SBE as sub-consultant, 50 points will be awarded. If the prime firm utilizes more than 1 certified

Pinellas County SBE as sub-consultant, 75 points will be awarded. Failure to utilize certified sub-consultants, as presented in your submittal and evaluated accordingly may affect future awards to your company. A prime firm or sub-consultant must be certified through

Pinellas County Economic Development as an

SBE prior to submission of your proposal document. If the prime firm nor any of its sub-consultants are not certified as a Pinellas

County SBE, 0% of the points available will be awarded.

Proposer must provide complete SBE Status

Form (Attachment A).

Points Based 100 (10% of Total)

6. Location

Provides points pre-populated by the

Purchasing Department. Evaluates the location of the project team relative to Pinellas County including the prime firm and project manager.

If firm has an established office located in

Pinellas, Manatee, Hillsborough or Pasco counties, 25 points are awarded. If not, no points will be awarded.

Points Based 25 (2.5% of Total)

2.2. EVALUATION CRITERIA FOR ORAL PRESENTATIONS

No. Evaluation Criteria Scoring Method Weight (Points)

1. Understanding of Project /Firm Qualifications

A. Evaluation of the firm’s understanding of the overall project including the scope of work which may include but is not limited to;

studies performed that affect the project, key design elements and effect on the community involved.

B. Evaluation of the firm’s qualifications and qualifications of the individuals proposed for the project including the project manager and staff of the firm to be assigned. Qualifications shall include but not be limited to experience with similar projects, management experience, firm experience etc.

Points Based 500 (50% of Total)

2. Ability to Provide Required Services Within the Schedule and Budget

Evaluation of the firm’s overall approach including experience in scheduling projects, systems that will be used to keep track of the project schedule, cost control, quality assurance and quality control, issues and methods employed to avoid cost overruns and project delays.

Points Based 300 (30% of Total)

3. Managerial Methods used to Plan, Design and

Administer the Project

Evaluation of the overall approach to the project proposed by the firm and the appropriateness of the methods proposed to plan, design and administer the project in relation to the scope of work and County requirements.

Points Based 200 (20% of Total)

3. VENDOR QUESTIONNAIRE

3.1. VENDORS MUST COMPLETE THE FOLLOWING BIDDER ACCEPTANCE*

Please download the below documents, complete, and upload.

• VENDORS_MUST_COMPLETE_THE_F...

*Response required

3.2. Contractor References*

Please download the below documents, complete, and upload.

• Contractor_References.pdf

*Response required

3.3. ePayables Form *

Please download the below documents, complete, and upload.

• Electronic_Payment_(EPAYABL...

*Response required

3.4. W-9*

W-9 REQUEST FOR TAXPAYER ID NUMBER AND CERTIFICATION

*Instructions to form W-9 available upon request

The contractor must complete and submit to the County Form W-9 available: Through the following link:

www.irs.gov/forms-pubs/about-form-w-9

Section 119.071(5), Florida Statutes Notice: Your Tax Identification Number (which for individuals is your social security number) is collected on Form W9 for use in filing information returns with the IRS as described more fully below. Collection of the Internal Revenue Code (26 U.S.C §6109).

Privacy Act Notice: Section 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons who must file information returns with the IRS to report interest, dividends, and certain other income paid to you, mortgage interest you paid, the acquisition or abandonment of secured property, cancellation of debt, or contributions you made to an IRA, or Archer MSA or HAS. The IRS may also provide this information to the Department of Justice for civil and criminal litigation, and to cities, states, and District of Columbia, and U.S. possessions to carry out their tax laws. We may also disclose this information to other countries under the tax treaty, to federal and state agencies to enforce federal nontax criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism.

You must provide your TIN whether or not you are required to file a tax return. Payers must generally withhold 28% of taxable interest, dividend, and certain other payments to a payee who does not give a

TIN to a payer.

https://government-project.s3.us-west-2.amazonaws.com/24697/6989032a-c6e1-4dbe-beed-5beb1b92b833_VENDORS_MUST_COMPLETE_THE_FOLLOWING.pdf?AWSAccessKeyId=AKIAJX4CP36AEOP5JL2A&Expires=1674914347&Signature=jH4OKBbA218JyW5apDWUw55pdCA%3D&response-content-disposition=attachment%3B%20filename%3D%22VENDORS_MUST_COMPLETE_THE_FOLLOWING.pdf%22 https://government-project.s3.us-west-2.amazonaws.com/28074/6c833503-583c-4d8e-857d-c01f72541349_Contractor_References.pdf?AWSAccessKeyId=AKIAJX4CP36AEOP5JL2A&Expires=1674914347&Signature=8mPCiM2Xkpoal7bu0aEhfU7fTAY%3D&response-content-disposition=attachment%3B%20filename%3D%22Contractor_References.pdf%22 https://government-project.s3.us-west-2.amazonaws.com/24697/87734e0c-07c7-4859-9791-e2a0c8d9f8a0_Electronic_Payment_%28EPAYABLES%29.pdf?AWSAccessKeyId=AKIAJX4CP36AEOP5JL2A&Expires=1674914347&Signature=WMP0KDdT%2FRF27O4dZjA%2FgIrEmAI%3D&response-content-disposition=attachment%3B%20filename%3D%22Electronic_Payment_%28EPAYABLES%29.pdf%22 http://www.irs.gov/forms-pubs/about-form-w-9

Please upload your most recent W-9 Form here.

*Response required

3.5. E-Verify Affidavit*

Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• E-Verify_Affidavit.pdf

*Response required

3.6. Small Business Enterprise 9SBE) Status Form*

Please download the below documents, complete, and upload.

• SMALL_BUSINESS_ENTERPRISE_(...

*Response required

3.7. Check with Pinellas Team for the rest of these items

3.7.1. Certificate of Insurance*

Please upload your Certificate of Insurance here.

*Response required

3.7.2. Bidder Acceptance Form*

Please confirm you have completed, signed and uploaded the Bidder Acceptance Form.

☐ Please confirm

*Response required

3.8. Forms to address with Pinellas Team

3.8.1. Signed Sample Agreement

Please upload your signed sample Agreement in acknowledgment and acceptance of County terms and

Conditions.

3.8.2. SUBMITTAL DOCUMENTS*

Upload all other documents relating to this solicitation.

*Response required https://government-project.s3.us-west-2.amazonaws.com/24697/bc1d8efb-63df-4dd9-aa15-2f9dd085772b_E-Verify_Affidavit.pdf?AWSAccessKeyId=AKIAJX4CP36AEOP5JL2A&Expires=1674914347&Signature=%2BturQeCq2Ih%2FydkP77b1QO4wODY%3D&response-content-disposition=attachment%3B%20filename%3D%22E-Verify_Affidavit.pdf%22 https://government-project.s3.us-west-2.amazonaws.com/28074/e249bc3f-ac22-445e-a899-a5ddae4b779e_SMALL_BUSINESS_ENTERPRISE_%28SBE%29_STATUS_FORM.pdf?AWSAccessKeyId=AKIAJX4CP36AEOP5JL2A&Expires=1674914347&Signature=Q7CJQD7nE4pL3aI0eXNz1F1XHW8%3D&response-content-disposition=attachment%3B%20filename%3D%22SMALL_BUSINESS_ENTERPRISE_%28SBE%29_STATUS_FORM.pdf%22