PAN 014819 W911SD-26-Q-A009 Solicitation DRAFT Ver4 Charter Bussing.pdf

31b. NAME OF CONTRACTING OFFICER (Type or print) 30c. DATE SIGNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

1. REQUISITION NUMBER

PAGE 1 OF

2. CONTRACT NUMBER

7. FOR SOLICITATION

INFORMATION CALL:

3. AWARD/EFFECTIVE

DATE

a. NAME

IGNACIO CORDOVA

4. ORDER NUMBER 5. SOLICITATION NUMBER

W911SD26QA009

b. TELEPHONE NUMBER (No collect calls)

520-687-8204

6. SOLICITATION ISSUE

DATE

8. OFFER DUE DATE/

LOCAL TIME

16 MAR 2026

12:00 PM

9. ISSUED BY CODE W911SD 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 100 % FOR:

W6QM MICC-WEST POINT

KO DIRECTORATE OF CONTRACTIN, MADC 681 HARDEE PLACE

WEST POINT, NY 10996-1514

UNITED STATES

IGNACIO CORDOVA, EMAIL: IGNACIO.J.CORDOVA2.CIV@ARMY.MIL

TELEPHONE: 520-687-8204

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

8(A)

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

485510

SIZE STANDARD:

USD 19,000,000.00

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

13b. RATING

14. METHOD OF SOLICITATION

REQUEST

UNLESS BLOCK IS MARKED

SEE SCHEDULE

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

FOR

PROPOSAL

(RFP)

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

SEE CONTINUATION

17a. CONTRACTOR/

OFFEROR

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

OFFER BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Government Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: SEE CONTINUATION

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print)

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

Created On:

18 Feb 2026, 10:18 AM Central Standard Time mailto:IGNACIO.J.CORDOVA2.CIV@ARMY.MIL

Solicitation/Contract Form Continuation

Instrument Name: Off Campus Transport CHARTER Services (Bussing)

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit

Price

Amount

0001 Base Year- i. Requirement to move between 1 - 50 personnel at a time from USMA to all airport terminals servicing the area of West Point, NY

(i.e. John F. Kennedy Airport, LaGuardia Airport, Newark

International Airport, and Stewart

International Airport). ii.

Transportation support for USMA cadets to medical facilities within a

150 mile radius of West Point, NY

Physical Delivery Address:

Universal Vendor Marking, Long

Code (UVM; R,P,M Lines): 012345

Pricing Arrangement: Firm Fixed

Price

12 Months

Option

Line

Item

Option Year 1- i. Requirement to move between 1 - 50 personnel at a time from USMA to all airport terminals servicing the area of West

Point, NY (i.e. John F. Kennedy

Airport, LaGuardia Airport, Newark

International Airport, and Stewart

International Airport). ii.

Transportation support for USMA cadets to medical facilities within a

150 mile radius of West Point, NY

Physical Delivery Address:

Universal Vendor Marking, Long

Code (UVM; R,P,M Lines): 012345

Pricing Arrangement: Firm Fixed

Option Year 2- i. Requirement to move between 1 - 50 personnel at a

Item time from USMA to all airport terminals servicing the area of West

Point, NY (i.e. John F. Kennedy

Airport, LaGuardia Airport, Newark

International Airport, and Stewart

International Airport). ii.

Transportation support for USMA cadets to medical facilities within a

150 mile radius of West Point, NY

Physical Delivery Address:

Universal Vendor Marking, Long

Code (UVM; R,P,M Lines): 012345

Pricing Arrangement: Firm Fixed

Item

Option Year 3- i. Requirement to move between 1 - 50 personnel at a time from USMA to all airport terminals servicing the area of West

Point, NY (i.e. John F. Kennedy

Airport, LaGuardia Airport, Newark

International Airport, and Stewart

International Airport). ii.

Transportation support for USMA cadets to medical facilities within a

150 mile radius of West Point, NY

Physical Delivery Address:

Universal Vendor Marking, Long

Code (UVM; R,P,M Lines): 012345

Pricing Arrangement: Firm Fixed

Item

Option Year 4- i. Requirement to move between 1 - 50 personnel at a time from USMA to all airport terminals servicing the area of West

Point, NY (i.e. John F. Kennedy

Airport, LaGuardia Airport, Newark

International Airport, and Stewart

International Airport). ii.

Transportation support for USMA cadets to medical facilities within a

150 mile radius of West Point, NY

Physical Delivery Address:

Universal Vendor Marking, Long

Code (UVM; R,P,M Lines): 012345

Pricing Arrangement: Firm Fixed

Continuation of Description

Requirements

Off Campus Transport CHARTER BUSSING

Product Service Code : V119

North American Industry Classification System (NAICS) : 485510

Option Line Item 1001

Option Line Item 2001

Option Line Item 3001

Option Line Item 4001

North American Industry Classification System (NAICS) : 485510

Continuation of Packaging and Marking

Continuation of Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

0001 Inspection and Acceptance Location

Both

Destination

Instructions: SEE PWS

DoDAAC: W16XYA

CountryCode: USA

W1FB US MILITARY ACADEMY

USCC S4, WASHINGTON HALL ROOM 4116

WEST POINT, NY 10996-1595

UNITED STATES

Option

Line

Item

Inspection and Acceptance Location

Both

Destination

Instructions: SEE PWS

DoDAAC: W16XYA

CountryCode: USA

W1FB US MILITARY ACADEMY

USCC S4, WASHINGTON HALL ROOM 4116

WEST POINT, NY 10996-1595

UNITED STATES

Option

Line

Item

Inspection and Acceptance Location

Both

Destination

Instructions: SEE PWS

DoDAAC: W16XYA

CountryCode: USA

W1FB US MILITARY ACADEMY

USCC S4, WASHINGTON HALL ROOM 4116

WEST POINT, NY 10996-1595

UNITED STATES

Option

Line

Item

Inspection and Acceptance Location

Both

Destination

Instructions: SEE PWS

WEST POINT, NY 10996-1595

UNITED STATES

Option

Line

Item

Inspection and Acceptance Location

Both

Destination

Instructions: SEE PWS

WEST POINT, NY 10996-1595

UNITED STATES

Continuation of Deliveries or Performance

0001 Delivery Schedule

Delivery Before

Delivery Date 31 May 2030

Quantity 12 Months

Address and POC

Service Performance Site

DoDAAC: W16XYA

CountryCode: USA

W1FB US MILITARY ACADEMY

USCC S4, WASHINGTON HALL ROOM 4116 WEST POINT, NY 10996-1595

Period of Performance

From

01 Jun 2026

To

31 May 2027

Option

Line

Item

Delivery Schedule

Delivery Before

Delivery Date 31 May 2028

DoDAAC: W16XYA

CountryCode: USA

W1FB US MILITARY ACADEMY

01 Jun 2027

To

31 May 2028

Option

Line

Item

Delivery Schedule

Delivery Before

Delivery Date 31 May 2029

DoDAAC: W16XYA

CountryCode: USA

W1FB US MILITARY ACADEMY

01 Jun 2028

To

31 May 2029

Option

Line

Item

Delivery Schedule

Delivery Before

Delivery Date 31 May 2030

DoDAAC: W16XYA

CountryCode: USA

W1FB US MILITARY ACADEMY

01 Jun 2029

To

31 May 2030

Option

Line

Item

Delivery Schedule

Delivery Before

Delivery Date 31 May 2031

DoDAAC: W16XYA

CountryCode: USA

W1FB US MILITARY ACADEMY

01 Jun 2026

To

31 May 2027

Continuation of Accounting and Appropriation Data

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective

Date

Alternate

Deviation

Variation

Effective Date

52.222-50 Combating Trafficking in

Persons.

2021-11

DFARS Clauses Incorporated by Reference

Alternate

Deviation

Variation

Effective

252.204-7012 Safeguarding Covered Defense

Information and Cyber Incident

Reporting.

2024-05

252.232-7003 Electronic Submission of Payment

Requests and Receiving Reports.

2018-12

252.232-7010 Levies on Contract Payments. 2006-12

DFARS Clauses Incorporated by Full Text

Number Title Effective

Date

Alternate

Deviation

Variation

Effective

Date

252.232-7006 Wide Area WorkFlow Payment

Instructions. (Tailored)

2023-01

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

http://www.sam.gov/

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2-in-1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC

HQ0490

Issue By DoDAAC

W911SD

Admin DoDAAC

W911SD

Inspect By DoDAAC

W16XYA

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

W16XYA

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

TBD TBD TBD TBD

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Addendum to 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services

Contract Terms and Conditions Required To Implement Statutes or Executive

Orders — Commercial Products and Commercial Services

Addendum to Contract Clauses

FAR Clauses Incorporated by Reference

Alternate

Deviation

Variation Effective

52.246-4 Inspection of Services-

Fixed-Price.

1996-08

DFARS Clauses Incorporated by Reference

Alternate

Deviation

Variation

Effective Date

252.201-7000 Contracting Officer's

Representative.

1991-12

252.227-7016 Rights in Bid or Proposal

Information.

2025-01

List of Contract Documents, Exhibits, or Attachments

Wage Determinations

"REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-4159

Daniel W. Simms Division of | Revision No.: 31

Director Wage Determinations| Date Of Last Revision: 12/03/2025

State: New York

Area: New York County of Orange

PRS

See Attached

PWS

USMA Supplemental Transportation Support Contract Performance Work Statement

1.0 The contractor shall provide transportation support for the United States Military Academy (USMA) cadets, staff and faculty not related to Base Operations Support (BOS). BOS includes transportation in and around USMA. The USMA BOS Transportation Region indicated in TD-01 is otherwise provided for and shall not be included in the contractor's assessment of workload or cost.

1.1 The contractor will have an array of vehicles at its disposal to perform movements of personnel to include personal property and equipment in possession of the individual. Personal property is limited to items such as luggage & personal affects and does not include large scale equipment or industrial items. Resources required may include Charter Buses, 4 door Sedans, 15 Passenger Vans / Airporter and similar transportation assets.

1.1.1 The contractor shall provide for all maintenance needs and costs in support of the Contractor-Owned Contractor-Operated (COCO) vehicle fleet.

1.2 No Government Furnished Equipment (GFE) shall be provided to the contractor in performance of this requirement.

2.0 The contractor will be required to move between 1 - 50 personnel at a time from USMA to all airport terminals servicing the area of West Point, NY (John F. Kennedy Airport, LaGuardia Airport, Newark International Airport, and Stewart International Airport). The contractor will be required to move between 1 - 50 personnel at a time from the aforementioned airport terminals to USMA.

2.1 The contractor shall provide transportation support for USMA cadets to medical facilities within a 150 mile radius of West Point, NY. Trips to these facilities may be a single direction and drop off the individual or require the contractor to provide return transportation as indicated on the Transportation Movement Requests (TMRs).

2.2 The contractor shall execute TMRs within the requested timeline. TMRs will be provided to the contractor no less than 24 hours prior to mission execution.

2.3 Overtime (OT) requests are irregular, not frequent, and shall be mitigated to the maximum extent possible by the USMA staff. In the event that OT is required, the contractor shall be provided no less than 48 hours to properly staff and execute the TMR.

2.4 The contractor shall utilize the "USMA Transportation Application" system to receive TMRs, determine if the mission is within scope of this contract and execute according to the parameters identified in the TMR.

2.4.1 At a minimum, the contractor shall have a primary and alternate POC apply for and receive access to the West Point network in order to (IOT) use the "USMA Transportation Application". POCs shall navigate to help@westpoint.edu IOT apply for and receive access.

2.4.2 The contractor shall have one of the POCs detailed in PWS paragraph 2.4.1 available for duty at all times specified in TD-03.

2.5 Specific historical workload related to this task order is contained in TD-02.

3.0 The contractor shall provide the indicated USMA POCs with written weekly updates on TMRs executed and establish internal tracking systems and controls to adequately track and present this data. Weekly updates will be brief, clear, data driven communications and be provided on Fridays mornings no later than (NLT) 0900 to the indicated POCs in TD-05.

3.1 The contractor shall establish and provide the indicated USMA POCs with an industry standard, monthly report which summarizes their operations and workload in a contract deliverable (CDRL-01 Operations Report). CDRL-01 shall be provided to the POCs indicated in TD-05 NLT the third day of every month.

3.2 The contractor shall utilize the Performance Management Review Template in TD-06 to execute a semi-annual Performance Management Review to the USMA Assistant Chief of Staff for Logistics or their designated representative.

3.3 Enclosures- SEE ATTACHED

mailto:help@westpoint.edu

TD-01 USMA Supplemental Transportation Support Contract, USMA BOS Transportation Region

TD-02 USMA Supplemental Transportation Support Contract, Historical Workload Density

TD-03 USMA Supplemental Transportation Support Contract, Hours of Operation

TD-04 USMA Supplemental Transportation Support Contract, Performance Requirements Summary

TD-05 USMA Supplemental Transportation Support Contract, USMA POCs

4.0 Security and Compliance - the contractor shall adhere to the regulations and requirements detailed in paragraphs 4.1-4.7.

4.1 The contractor shall report manpower in the Army Contractor Manpower Reporting Application https://cmra.army.mil/.

4.2 For contractors that do not require CAC, but require access to a DoD facility or the installation, the contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014- 05/AR 190-13). This is also for all employees who will be entering Army-controlled installations or facilities (Central Area/Restricted area). Applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative) must be adhered to. Documentation of these checks will be made available to the COR and security personnel upon request.

4.3 The company will provide to the COR, ten days in advance of the event, names, Date of Birth, and Social Security numbers of all employees who will be entering Army-controlled installations or facilities.

4.4 The company will ensure that its employees entering Army-controlled installations or facilities have obtained local access badges and passes (if required) in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

4.5 The company will return all issued U.S. Government Common Access Cards, installation badges, and/or access passes to the COR when the contract is completed or when a contractor employee no longer requires access to the installation or facility.

4.6 The company will have a law enforcement background and NCIC check completed for all employees who will be entering Army-controlled installations or facilities (central area /Restricted area). Documentation of these checks will be made available to the Contracting Officer upon request.

4.7 iWATCH Training: The Contractor shall brief all personnel performing work under this contract on the local iWATCH program [training standards provided by the requiring activity Antiterrorism Office (ATO)]. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the

COR. This training shall be completed within 30 calendar days of contract award with the results reported to the COR NLT 45 calendar days after contract award. New employees /contractors shall complete the training within 10 calendar days of commencing performance of work under this contract.

PRS

Task/Requirement

Standard

Sampling Method, Lot & Acceptable Quality Level

(AQL)

TRANSPORTATION - GENERAL

1.1

Provide sufficient array of vehicles to support USMA Transportation Movement Request's (TMRs)

Timeliness: Vehicles are available to support TMRs as needed

Surveillance Activity Report, Interactive Evaluation (ICE) complaints, feedback from customers

Quality: Vehicles of sufficient, but not excessive, type/size will be adequately maintained, clean, and ready to execute TMRs

Lot: All trips executed during the period of performance

AQL: 98%

2.2

The contractor shall execute TMRs within the requested timeline

Timeliness: Services shall be provided in accordance with (IAW) the TMR timelines

Evaluation (ICE) complaints, feedback from customers

Quality: The contractor shall deliver the individuals and personal property to the location or locations IAW the TMR

Lot: All trips executed

2.3

Overtime (OT) requests are properly staffed and executed when given more than 48-hour notice.

Timeliness: The contractor shall execute OR TMRs when given more than 48-hours notification.

Evaluation (ICE) complaints, feedback from customers

Quality: IAW the above standard

Lot: All trips executed

2.4 / 2.4.1 / 2.4.2

Access to USMA Transportation Application

Timeliness: Contractor maintains access at all times during Period of Performance (POP)

Digital tracking of access

Quality: Contactor maintains primary and alternate users of the USMA Transportation Application and are available for duty.

Lot: Periodic review of application users and managers

AQL: 100%

3.0

Timeliness: Friday mornings, no

Weekly report later than (NLT) 0900

Provide Written weekly updates on TMR execution Lot: Each weekly report

Quality: Contractor shall provide a concise summary of missions executed and any issues identified

AQL: 90%

3.1

Provide CDRL-01 to the indicated POCs

Timelines: NLT the third day of every month

Quality: Contractor provides industry standard report detailing operations and workload

Monthly Report

Lot: Each monthly report

AQL: 90%

*** END OF NARRATIVE 1 ***

Identifier Document

Name

Document

Description

Reference

Identifier

Date Line

Item

Page

Numbers

Document

Type

Provided

Under

Separate

Cover

0001 PWS Performance

Work Statement

PWS 06

Feb

3 Attachment No

0002 TD--1 thro ugh 5 Atta chment

Performance

Based Payment

Schedule

TD--1

through 5

Attachmen t

Feb

5 Attachment No

Solicitation Provisions

FAR Provisions Incorporated by Reference

Alternate

Deviation

Variation

52.212-1 Instructions to Offerors-Commercial

Products and Commercial Services.

2023-09

Addendum to 52.212-1, Instructions to Offerors - Commercial Products and

Commercial Services

FAR 52.212-1 Addendum Instructions to Offerors

INSTRUCTIONS to OFFERORS

ALL OFFERORS INTERESTED IN SUBMITTING A QUOTE FOR THIS REQUIREMENT

NEED TO FOLLOW THESE INSTRUCTIONS.

If an offeror does not comply with these instructions, they shall be excluded from consideration contract award.

All offerors interested in submitting a quote for this requirement MUST hold a GSA contract and Submit Technical submittals.

(Submissions) Technical Brochure fleet vehicles, FMSCA, GSA Approved, and DoD Approved submissions in their quote.

* Technical Submittals (Submissions)

Submit a Technical Brochure with full fleet vehicle technical specifications (MEET OR EXCEED) of the offeror's fleet proposed in their quote in accordance with the solicitation PWS specifications

Submit a Satisfactory--Federal Motor Carrier Safety Administration (FMCSA-Current and Valid Certifications) Carrier Safety Rating in accordance with the SOLICITATION specifications, terms, and conditions.

Submit Must be GSA Approved (Current and Valid Certifications)

Submit Must be DoD Approved (Current and Valid Certifications)

* All Technical Submissions shall be submitted on or BEFORE THE CLOSING DATE AND TIME identified in block 8 of the SF1449 solicitation.

**In addition to submitting hard copies of the Quotes, digital copies shall be provided on CD- ROM In Accordance with IT Security Standards (The Government CANNOT accept USB DRIVES) disk in Microsoft Word, PowerPoint and/or Excel or Adobe Acrobat (PDF) as outlined in Table 2.

THE GOVERNMENT SHALL MAKE ONE CONTRACT AWARD WITHOUT DISCUSSIONS.

IF AN OFFEROR DOESN'T provide submissions with their quotes, THEY SHALL NOT

RECEIVE CONSIDERATION FOR CONTRACT AWARD.

L. QUOTE SUBMISSION (Section L)

L.1 The quote preparation instructions are contained in Section L of the Request for Quote (RFQ) and are herein incorporated by reference.

L.2. Quotations shall be submitted on or before the closing date and time identified in block 8 of the SF1449 to the following address:

Mission and Installation Contracting Command - West Point

Attn: Ignacio Cordova

681 Rogers Place, Room 100

West Point, NY 10996-1514

Address all questions or concerns regarding this solicitation , by email to: lgnacio.j.cordova2.

civ@army.mil.).

All interested offerors, to participate must hold a GSA Contract to perform Supplemental Transport Services (Charter Services/Transportation).

The deadline for question (RFI) submission is Monday 9th March 2026, 1630 (4:30pm).

All questions regarding this solicitation shall be submitted in writing via email to: ignacio.j.

cordova2.civ@army.mil

L.2.1 Quotations shall be provided in Microsoft Word, PowerPoint, Adobe PDF and Excel.

Offers shall be mailed through a commercial/Government carrier or hand carried. Electronic submissions via email or facsimile shall NOT be accepted.

L.3 This is a Lowest Price Technically Acceptable source selection conducted in accordance with Federal Acquisition Regulation (FAR) 12.203, Evaluation of quotations or offers, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS).

Offers will be evaluated using the criteria under ADDENDUM to FAR 52.212-2 EVALUATION-- COMMERCIAL ITEMS. Noncompliance with the Request for Quote (RFQ) requirements may hamper the Government's ability to properly evaluate the quote and may result in elimination of the quote from further consideration for contract award.

L.4. Use of Artificial Intelligence (AI) tools in Proposal Evaluation

L.4.1. Use of AI tools in Support of Evaluations: The Government will employ AI as a tool to assist in the analysis and review of offeror proposals. AI tools may be used to support tasks such as summarizing proposal content, identifying compliance with request for task order quote / solicitation requirements, and highlighting areas of potential strength, weakness, or risk.

mailto:civ@army.mil mailto:cordova2.civ@army.mil

L.4.2 Maintaining Inherently Governmental Functions: Notwithstanding the use of AI tools to support the evaluation process, all final evaluation judgements, including the assignment or assessment of adjectival ratings, best value determinations, and source selection decisions, will be made exclusively by duly appointed Government personnel. The Government retains sole responsibility for all inherently governmental functions and will not delegate decision making authority to any AI tool.

L.4.3 Offeror Confidentiality and Data Protection: The AI tools utilized by the Government will be employed in a manner consistent with applicable regulations that govern the protection of proprietary and source selection sensitive information. The AI tool will be an output-only system. Any generated report data is not saved. No proposal data will be transmitted to or processed by external, non-Government systems without appropriate safeguards and authorizations in place.

L.5. Quotation Submission: The submission of the documentation specified below will constitute the contractor's acceptance of the terms and conditions of the RFQ, concurrence with the Performance Work Statement, and the proposed contract type.

L.5.1 Offerors are encouraged to present their best Experience Capability Quote and prices in their initial quote submission. These instructions prescribe the format for the quote and describe the approach for the development and presentation of quote data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of quotes.

L.5.2 If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the Offeror shall immediately notify the Purchasing Agent in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without discussion.

L.5.3 In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful quotes. Unless the contractor requests otherwise, the Government will destroy extra copies of such unsuccessful quotes.

All referenced documents for this solicitation are available on the www.SAM.gov web site at https://www.sam.gov/. Potential contractors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

L.6 Quote Preparation Instructions

L.6.1 Quote Format

L.6.1.1. Offerors shall submit the original and specified number of copies listed in accordance with paragraph 5.2.3 of this addendum

L.6.1.2 Exceptions. Contractors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and Experience requirements, in addition to those identified as evaluation factors and elements. Failure to meet a requirement may result in a Quote being ineligible for award.

If the Contractor finds it necessary to take exception to any of the requirements specified in this solicitation, the Contractor shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

Contractors are cautioned that taking an exception may render the Quote ineligible for award. It is recommended that the Contractor contact the Contracting Officer immediately/prior to solicitation closing, upon identifying an area that may result in an exception. This information shall be provided in the format below.

Table 1 - Solicitation Exceptions

Solicitation

Document

Page/

Paragraph

Requirement/

Portion

Rationale & Impact

CLIN Structure, PWS, 52.212-1, 52.212-2, etc.

Applicable

Page and Paragraph

Identify the requirement or portion to which exception is taken

Describe

The rationale and impact of the exception

Numbers

L.6.1.3 The Quote shall be organized into four (4) volumes. Each hard copy volume of the Quote shall be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the Contractor's name.

The same identifying data should be placed on the spine of each binder. All text shall be single spaced and printed black on white paper (Black and white requirement does not apply to graphics, photos, etc., Company stationery and logos are acceptable). In accordance with FAR 52.204-4, hard copies shall be double-sided on paper containing at least 30 percent postconsumer fiber, whenever practicable. Printing shall be easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. In addition to submitting hard copies of the Quotes, digital copies shall be provided on CD-ROM (In Accordance with IT Security Standards) The Government CANNOT accept USB DRIVES) disks in Microsoft Word, PowerPoint and/or Excel or Adobe Acrobat (PDF) as outlined in Table 2.

The file name shall be "Company Name - Initial" for the first submission. The file name of later submissions (if necessary), shall be "Company Name - Revision X' with X indicating the number of the revision. Electronic submissions via e-mail or facsimile will not be accepted.

Quotations shall be mailed through a commercial/Government carrier or hand carried.

Page limitations are as follows:

VOLUME

TITLE

NO. HARD

COPIES

NO. OF DIGITAL

COPIES (CD ROM)

PAGE LIMITS

I

General

N/A

II

Experience Capability

III

Past Performance

20 (does not include questionnaire responses)

IV

N/A

L.6.2 Quote Content

L.6.2.1 Volume I - General. Quote Form (Standard Form 1449) - original signature and date;

Contract Administration Data; SAM UEI Number; Acknowledgement of Solicitation Amendments.

L.6.2.2 TAB A, The SF 1449 - The SF 1449 shall be fully completed upon submission. The Contractor is cautioned that the SF 1449 must contain an original signature in block 30(a) of the form. The contractor shall acknowledge any amendments to the RFQ in accordance with the instructions on the SF 30 and with FAR provision 52.212-1.

The Contractor shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your Quote and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

L.6.2.3 TAB B, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the Quote preparation must be identified.

L.7 Volume II - Experience Capability.

L.7.1 The Experience Factor submission shall address factors listed in the ADDENDUM to FAR 52.212-2 EVALUATION and clearly identify the factors being addressed. The submission shall not exceed 15 pages, using 11 size font and Times New Roman font style.

L.8 Volume III - Past Performance.

L.8.1 Contractors shall use Solicitation Attachments listed in ADDENDUM to FAR 52.212-2 EVALUATION for their past performance submission, which requires completing parts of the forms and submitting to past customers for input. The past performance submission shall include recent and relevant contracts for the same or similar items. Each identified contract shall include the following information: contract numbers, points of contact of Government personnel who accepted/received the products/services, phone numbers and email addresses for those Government personnel, a description of the requirement and an explanation of how it relates to the current requirement. Recent contracts are those contracts with ordering periods or deliveries occurring, at least in part, within the last three (3) years.

Relevance, for the purposes of this procurement, is defined as substantially similar to the current requirement in terms of effort, complexity, dollar value, contract type and subcontract /teaming. Contractors shall provide no more than three (3) examples of past performance. The past performance quote shall be no longer than 20 pages, using 11 size font and Times New Roman font style.

L.9 Volume IV- Price - The Contractor shall complete the CLIN Structure contained in the solicitation. For the Price Volume, the hard copy version will take precedence for any differences noted between the hard copy and electronic versions of a Contractor's Quote.

L.9.1 Submission Requirements: The Contractor shall submit a pricing volume that complies with the following submission instructions:

To receive an acceptable rating, the technical factor submissions must demonstrate (1) the offeror holds (Submissions):

- Submit a Technical Brochure with full fleet vehicle technical specifications (MEET OR EXCEED) of the offeror's fleet proposed in their quote in accordance with the solicitation PWS specifications

- Satisfactory--Federal Motor Carrier Safety Administration (FMCSA) Carrier Safety Rating

- Must be GSA Approved (Current and Valid Certifications)

- Must be DoD Approved (Current and Valid Certifications)

L.9.1.1The Contractor shall submit unit pricing that reflects the quantities and instructions stated in each CLIN.

M. BASIS FOR AWARD (Section M)

M.1 The award will be made to the lowest priced technically acceptable quote. Quotes will be evaluated for technical acceptability past performance, but will not be ranked using the non-price Factors (and Subfactors). In order for an Offeror to be considered for award, the quote must receive an "Acceptable" rating in every non-price Factor. A quote receiving a rating of "Unacceptable" in any non-price Factor will not be eligible for award. Additionally, any other than small business offeror must have an acceptable Small Business Subcontracting Plan.

M.2 The evaluation criteria detailing the Factors and Subfactors are contained in Section L of the RFQ and are herein incorporated by reference; to receive an acceptable rating, the technical factor submissions must demonstrate (1) the offeror holds (Submissions).

The technical rating will evaluate for (Submissions):

- Submit a Technical Brochure with full fleet vehicle technical specifications (MEET OR EXCEED) of the offeror's fleet proposed in their quote in accordance with the solicitation PWS specifications

- Satisfactory FMCSA

- GSA Approved

- DoD Approved.

M.3 The award will be made to the lowest priced technically acceptable quote. Quotes will be evaluated for technical acceptability Past Performance) but will not be ranked using the non-price Factors.

M.3.1 For an Offeror to be considered for award, the quote must receive an "Acceptable" rating in every non-price Factor. A quote receiving a rating of "Unacceptable" in any non-price Factor will not be eligible for award.

M.3.2 Additionally, any other than small business offeror must have an acceptable Small Business Subcontracting Plan.

M.4 The evaluation criteria detailing the Factors and Subfactors are contained in Section M of the RFQ and are herein incorporated by reference. A Source Selection appointee will evaluate the submissions a proposal against the criteria.

Lowest Price Technically Acceptable (LPTA)

Factor 1: Technical Capability

An in-depth review of each proposal against the factors established in the solicitation and assign evaluation ratings shall be conducted.

To receive an acceptable rating, the technical factor submissions must demonstrate (1) the offeror holds (Submissions):

Submit a Technical Brochure with full fleet vehicle technical specifications (MEET OR EXCEED) of the offeror's fleet proposed in their quote in accordance with the solicitation PWS specifications

Satisfactory--Federal Motor Carrier Safety Administration (FMCSA) Carrier Safety Rating

Must be GSA Approved (Current and Valid Certifications)

Must be DoD Approved (Current and Valid Certifications)

Performance Assessment Questionnaire - Cover Letter

SUBJECT: Offeror Past Performance Assessment in Support of Request for Proposal (RFP) W911SD-26-Q-A009- Transportation Support

Dear Sir/Ma'am, The US Army United States Military Academy (USMA) is currently conducting a competitive source selection to evaluate offerors on the subject RFP. As part of this evaluation, we have requested that the offerors provide information about their past performance on same or similar federal, state, or local government or commercial contracts as compared to the North American Industry Classification System [NAICS] 485510 Charter Bus Industry. You have been identified as the point of contact cited on the enclosure.

Your assessment of their performance is extremely valuable to our evaluation. Please complete the enclosure and return to the:

US Army United States Military Academy (USMA) 681 Rogers Place Suite 100 West Point, New York 10996 RE: W911SD-26-Q-A009- Transportation Support

No later than 15 days after receipt of request or (insert date), whichever occurs first.

Submit your completed questionnaire to Ignacio Cordova.

Your cooperation is greatly appreciated. Questions may be directed to the undersigned at ignacio.j.cordova2.civ@army.mil.

Sincerely, Jarrod Bowsky

Contracting Officer

Performance Assessment Questionnaire

Please provide your candid responses. The information that you provide will be used in the awarding of federal contracts. Therefore, it is important that your information be as factual, accurate and complete as possible to preclude the need for follow-up by the evaluators. If you do not have knowledge of or experience with the company in question, please forward this Questionnaire to the person who does (and/or) notify the Contracting Officer. Please return the completed Questionnaire to the Contracting Officer identified in the cover letter within the stated timeframe.

Rating Definitions:

Substantial Confidence: Performance meets contractual requirements and exceeds many requirements that benefit the end user. Work was accomplished with few, if any, minor problems for which corrective actions taken by the contractor were highly effective. The offeror has been highly successfully in performing the required effort.

Satisfactory Confidence: Performance meets contractual requirements and exceeds some requirements that benefit the end user. Work was accomplished with some minor problems for which corrective actions taken by the contractor were effective. The offeror has successfully performed the required effort.

Limited Confidence: Performance does not meet some contractual requirements. Serious problems with contractor performance were experienced for which the contractor has either not yet identified corrective actions or the corrective actions taken appear only marginally effective.

The offeror has had little success performing the required effort.

mailto:ignacio.j.cordova2.civ@army.mil

A. CONTRACT IDENTIFICATION

B. IDENTIFICATION OF OFFEROR'S REPRESENTATIVE

No Confidence: Performance does not meet most contractual requirements. Serious problems with contractor performance were experienced for which the corrective actions were ineffective.

The offeror has not successfully performed the required effort.

PART I. (To be completed by the Offeror)

Contractor/Company Name/Division:

Address:

Program Identification/Title:

Contract Number:

Contract Type:

Prime Contractor Name (if different from the contractor name cited above):

Contract Award Date:

Forecasted or Actual Contract Completion Date:

Nature of the Contractual Effort or Items Purchased:

Total Contract Value:

Name:

Title:

Date:

Telephone Number:

Address:

A. Compliance of Products, Services, Documents, and Related Deliverables to Specification Requirements and Standards of Good Workmanship

B. Effectiveness of Project Management (to include use and control of subcontractors).

E-mail Address:

PART II. EVALUATION (To be completed by Point of Contact - Respondent)

*Note: rationale is required for each response.

Substantial Confidence

Satisfactory Confidence

Limited Confidence

No Confidence

Rationale:

Limited Confidence

D. Effectiveness in Forecasting and Controlling Estimated Costs (Use this Question on Cost Reimbursement Type Contracts Only).

C. Timeliness of Performance for Services and Product Deliverables.

F. General Comments. Provide any other relevant performance information.

Limited Confidence

Comments:

E. Commitment to Customer Satisfaction and Business-like Concern for its Customers' Interest

G. Other Information Sources. Please provide the following information:

H. Respondent Identification. Please provide the following information:

Are you aware of other relevant past efforts by this company?

If yes, please provide the name and telephone number of a point of contact:

Point of Contact (Name):

Telephone Number:

Organization:

Name:

Title:

Date:

Telephone Number

Address:

E-mail Address:

PART III. RETURN INFORMATION

Please return this completed Questionnaire to the Contracting Officer identified in the cover letter.

Thank you for your assistance.

Evaluation - Commercial Products and Commercial Services

FAR Provisions Incorporated by Full Text

Alternate

Deviation

Variation

52.212-2 Evaluation-Commercial Products and

Commercial Services. (Tailored)

2021-11

Evaluation-Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Submission Requirements: The Contractor shall submit a pricing volume that complies with the following submission instructions:

To receive an acceptable rating, the technical factor submissions must demonstrate (1) the offeror holds (Technical Submissions):

- Submit a Technical Brochure with full fleet vehicle technical specifications (MEET OR EXCEED) of the offeror's fleet proposed in their quote in accordance with the solicitation PWS specifications

- Satisfactory--Federal Motor Carrier Safety Administration (FMCSA) Carrier Safety Rating

- Must be GSA Approved (Current and Valid Certifications)

- Must be DoD Approved (Current and Valid Certifications)

Evaluation factors other than price when combined are significantly more important than price

Technical and past performance, when combined, are Technically Acceptable

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Table 1. Technical Rating(s) Acceptable/Unacceptable Ratings

Addendum to Evaluation - Commercial Product and Commercial Services

FAR 52.212-2 Addendum and Technical Factor Evaluations (FT)

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-2 as an addendum to this solicitation:

Factors for Award

(a) Basis for Contract Award. This is a Lowest Price Technically Acceptable source selection conducted in accordance with Federal Acquisition Regulation (FAR) 12.203(a)(1), Evaluation of quotations or offers, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Contract shall be awarded to the contractor who is deemed responsible in accordance with the FAR, as supplemented, whose quote conforms to the solicitation's requirements (to include all stated terms, conditions, representations, certifications, and all other information required by 52.212-2 of this solicitation and is judged by an overall assessment of the evaluation factors to represent the most advantageous to the Government by exceeding the minimum requirements to meet the Lowest Price Technically Acceptable to the Government.

(b) Award for All of the Work. The Government intends to award one

(1) Firm Fixed Price (FFP) contract as a result of this solicitation. Quotes received for less than the stated number of items listed in the Price Schedule will be considered ineligible for award.

As set forth in FAR 52.212-1 (g), the Government intends to evaluate quotes and award a contract without discussions with contractors. Therefore, the contractor's initial quote should contain the contractor's best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

(c) Evaluation Criteria. Evaluation criteria consist of the following factors. The proposals will be evaluated under three (3) evaluation factors: Submissions, Past Performance, and Price offered in their proposal in accordance with the PWS, shall be evaluated under three (3) evaluating factors: Technical, Past Performance, and Price.

Evaluation factors other than price when combined are significantly more important than price.

Factor 1 - Technical. Technical Submissions; Technical Brochure with full fleet vehicle technical specifications (MEET OR EXCEED), Certifications and/ or Credentials: FMSCA, GSA Approved, and DoD Approved offered in their quote in accordance with specifications and criteria will receive one of the ratings defined below.

>Rating

Description

Acceptable

Technical Submissions; Technical Brochure, Certifications and/ or Credentials clearly meets the minimum…