APIS_198204_Pre-Proposal_Meeting_Minutes.pdf

APIS 198204

REPLACE VISITOR CENTER TO CORRECT SERIOUS SAFETY DEFICIENCIES AND

ENHANCE VISITOR EXPERIENCE

Prebid Meeting Minutes

Date: 09/19/2017

When: 9:00 am ET

Where: Meet in lobby of the Apostle Islands National Lakeshore HQ, 415 Washington Avenue, Bayfield, WI 54814

Attendees:

APIS: See attendance list

DSC: Brian Heitman – Project Manager (720) 951‐7292

Dave Thomas – Contracting Officer (303) 969‐2831

Contractors: See attendance list

AGENDA ITEMS:

1. Sign in sheet – to be issued along with the pre‐bid meeting minutes as an amendment to the solicitation.

2. Introductions for NPS staff present

3. Thank you all for taking the time to meet with us today. The project is extremely important to the Park and has been a long time coming. The existing facility has a number of issues including structural deterioration, presence of mold and other hazardous materials, and is extremely inefficient in energy use.

4. Today we will review a number of agenda items to familiarize you with the selection process and the project. Following the meeting here this morning we will be visiting the site. We plan to only take a few hours of your time.

5. We would prefer that question be sent to the CO in writing. Any questions and answers today will need to be recorded and issued in an amendment to the solicitation.

6. Contracting Information – Dave Thomas

7. Source selection:

Section L outlines the information the NPS would like to see in the technical proposals.

Section M describes how the technical proposals will be evaluated.

Source selection will be best value ‐ see section M Part B.3. In making the selection, technical criteria is approximately equal to price.

It is imperative that the offerors address the evaluation factors listed in L specifically.

We are primarily interested in the capabilities and experience of key personnel as it relates to the scope and conditions of this project.

Note that a proposed construction schedule is part of the RFP source selection criteria.

8. Project milestone dates:

Cut‐off date for questions 10/3/2017

Proposals due 10/11/2017

Contractor selection late October

Construction contract award early November

Precon meeting held prior to mobilization. NTP issued once the DIV I submittal requirements are complete – refer to spec section 01 31 00 Part 1.4D

i. Letter designating Project Superintendent.

ii. Construction Baseline Schedule.

iii. A comprehensive breakdown of the Schedule of Values.

iv. Accident Prevention Plan.

v. A list of Subcontractors for this project.

vi. Written statements from subcontractors certifying compliance with applicable labor standard clauses.

vii. Satisfactory evidence of liability insurance coverage and workman’s compensation for the Contactor and all subcontractors.

viii. Waste Management Plan.

ix. Quality Control Plan.

x. Temporary Storm Water Pollution Prevention Plan (SWPP or UPPP).

xi. Indoor Air Quality (IAQ) Management Plan.

xii. Contractors Commissioning Plan.

xiii. Hazardous Materials Abatement Plan and related Health and Safety Plan.

xiv. List of Required Construction Permits

We could potentially issue a LNTP for demolition and contaminated soil mitigation. Of the Div 1 submittals, an approved indoor air quality plan and commissioning plan would not be required for the LNTP.

9. Project orientation:

Site map – LSB project site is about 15 mi or 30 minutes north of Bayfield.

Screen shot of google maps – project site area

Photos of the existing facility:

i. Two story building with a basement – approximately 3,800 sf.

ii. Some hazardous materials will need to be removed prior to demolition of the facility including non‐friable asbestos. See Terracon HAZMAT survey and specification section 138000 for requirements.

iii. Lead containing paint is assumed to be present. Lead abatement for purposes of hazard control is not required however compliance with OSHA lead in construction will be required during demolition. LCP debris to be sampled and profiled as required by the disposal facility.

10. Demo Plan C2.0:

Demo of the existing building

Contaminated soil mitigation – See Terracon mitigation plan ‐ former 500 gal fuel tank was located just east of the existing facility; volume of impacted unsaturated soil is estimated to be 330 to 455 cubic yards – price to be based on removal of 400 cy, please provide unit price. Contractor will be paid for actual quantity removed. Primary concern is soil directly below and north of the existing facility.

Keynote N: Existing below ground septic tank to be removed. Tank material, size and depth unknown. Assume concrete tank filled with sand. Include all assumptions with bid proposal.

Keynote J, K & L: Relocation of existing propane tank and the removal & reconfiguration of existing below grade propane lines is bid option 1.

Keynote D: Demolition of waterline and hydrant was done as part of Twilite shelter project (will review on the following slide).

A portion of the sidewalk demo on the west side of the site was also likely done as part of the Twilite shelter project. Will verify while on site after this meeting.

5 existing trees or stumps denoted by X are to be removed.

Keynote A, C & Q: Portions of the existing sanitary sewer line and underground electrical to be removed and reconfigured.

Keynote E, G, & M: Relocate existing safety kiosk, drinking fountain, and trash receptacle.

Existing asphalt paving to be removed in three places – eliminate parking north of the facility and accommodate parking reconfiguration west of the facility.

Some existing grass to be removed north of the facility to accommodate the new kayak drop‐off area.

11. Site plan C3.0:

Note the location of the shelter for the historic fishing tug Twilite. This is a separate project and is currently underway.

Note the location and orientation of the new facility – it is in close proximity to the existing building.

All the site improvements shown on this plan are part of this project, including the sidewalks around the Twilite shelter.

Note the kayak drop‐off area on the north end of the site and the reconfigured parking on the west side of the site.

Note the location of the relocated propane tank (bid option 1). New concrete pad for both the existing and relocated tank at this location.

Note the relocated propane lines will need to serve both the VC and existing restroom facility.

12. New Visitor Center Renderings, A4, and A5:

Approximately 1,700 SF interior space with approximately 500 sf of exterior covered spaces.

Exposed concrete foundations – board formed and colored (Davis Pebble 641)

Fiber cement siding, trim, fascia, and soffit.

Asphalt shingles

Exposed timbers in the exhibit space and lobby

13. Sheet A8 – Wall details

2x4 wall studs typical with gypsum sheathing on the interior and plywood sheathing on the exterior.

Exterior wall cavity filled with spray polyurethane foam insulation.

Polystyrene foam board on the exterior with a fluid applied membrane air barrier, furring strips, and fiber cement siding.

14. Plan A1:

Note that all interior walls have acoustical blanket insulation‐wall types G1 and G2

Exhibit porch

Main entry and vestibule

Lobby

Conference room

Ranger work area

Break area with cabinets and sink

Protection Ranger office

Storage and mechanical

Staff entry and vestibule

Restroom

Janitor closet

IT/Elec room

15. Plan A11 ‐ Finish Plan

Sealed concrete in the covered exhibit area

6”x36” porcelain tile with a weathered ash look in the lobby.

Also in the lobby: Wood wainscot, wood shelving, wood veneered cabinets, & tongue and groove wood decking ceiling

Plastic laminate work surfaces, shelving, and cabinets in the conference room, work area, break room and protection ranger office.

EP‐1 Epoxy resin floor in the conference room, work room, protection ranger office, staff entrance vestibule, and restroom.

SC‐1 Sealed concrete in the storage room, mechanical room, and janitor closet.

Vinyl static dissipative flooring in the IT room.

16. Plan A12 – Furniture Plan

By the NPS: exhibit displays, information desk, tables and chairs throughout the facility, refrigerator, and lockers.

Mobile meeting table T‐1 and mobile pedestal files MP‐1 to be provided by the contractor. Refer to specification section 125100.

17. Plan M3 ‐ Mechanical:

DX split system. Two air handlers in mechanical room with condensing units in exterior enclosure.

IT/Elec room has dedicated CRAC unit.

Unit heaters at each vestibule.

18. Plan E2 – Electrical Site Plan

Main service entrance and utility meter on the NE end of the facility.

A new panel, 2” conduit, and pullbox were or will be installed as part of the twilite project.

New 2” conduit required from pullbox to Panel P in VC. New panel P feeders are to be pulled and connected to the twilite panel by the contractor.

General note 5 – lightning protection will be a delegated design item performed by the contractor. Refer to spec section 264113 for requirements.

19. Plan E3 – Power/Security/Fire Alarm

Submeters for VC, twilite shelter, and dock to be installed within a meter unit cabinet adjacent to the VC panel P in storage room.

Fire Alarm Control Panel located in the storage room.

Intrusion detection one‐line is shown on sheet E8.

Alarm devices are shown on plan E3 and door infrastructure details on E9.

Shall be a fully addressable integrated fire & security alarm system – refer to specification section 283111.

20. Plan G3 ‐ Construction staging and limits

Maintain public access on loop around construction site. Minimize conflicts and disruption of public access to the marina, kayak drop‐off area, comfort station, and town of Russell campground.

Roadway between VC site and Town of Russell Park can be closed to the public and used for construction traffic/staging.

Site enclosure fence required. All staged material to be secured.

21. Special Construction Requirements – be sure to review Div 1 specs – 011100 through 019114 for specific requirements:

The NPS will have a Construction Management Representative (CMR) on site. Will facilitate RFIs, submittals, meetings and provide construction oversight.

Working hours 7 am to 8 pm M‐F. Work on weekends and holidays will not be performed without prior approval by the Contracting Officer.

If resources are discovered during ground disturbance activities stop work in that area immediately and report discovery to the Contracting Officer (CMR).

All construction equipment shall be washed with high pressure spray and inspected by the NPS prior to transporting the equipment to Apostle Islands National Lakeshore.

Protect all plants and trees not scheduled to be removed‐ see spec section 015639 and

Landscape drawings.

The project team will have weekly OAC meetings facilitated by the CMR.

The team will utilize an NPS project SharePoint web site for communication throughout the project. Will be used primarily to process RFIs and submittals. See specification section 013100, Part 1.6.

Updated construction schedule required monthly.

A field office for the CMR is to be provided by the contractor. See specification section 015000, Part 2.2.

22. Life Safety see specification section 01 35 23 Accident Prevention Plan is a required Div 1 submittal.

Weekly toolbox safety meetings are required.

23. Quality Control – see specification section 01 40 00.

Quality Control Plan is a required Div 1 submittal.

Quality Control Supervisor is to be on site whenever work is being performed. The QC Supervisor can have other duties while on site and may be the Superintendent.

Contractor responsible of all testing and inspections for the project.

24. Waste Management

Waste Management Plan is a required Div 1 submittal.

It is the desire of the NPS to divert and recycle as much construction debris as practicable. Progress documentation will be required. Our goal is to divert 50% of the construction waste.

25. Sustainability – see specification section 018113.

The new facility was designed to a LEED Silver standard.

The contractor is expected to cooperate with the AE during the submittal process and collaborate in the documentation of the sustainable strategies within the sustainability checklist. AE will be responsible for completing the checklist.

See 018113 Part 1.3 for information to be provided with technical submittals:

i. Recycled content

ii. Certified wood

iii. Low emitting materials

iv. Regional materials

v. Biopreferred products

vi. Rapidly renewable products

26. Indoor Air Quality – See specification section 015719.11 Indoor Air Quality Management Plan is a required Div 1 submittal

Note Part 3.2 E, testing for moisture penetration. Includes both pressure testing and thermography.

27. Total Building Commissioning ‐ see specification section 019114

Systems to be evaluated are listed in part 1.1B and include:

i. HVAC components and equipment.

ii. HVAC system: interaction of cooling, heating, and comfort delivery systems.

iii. Building Automation System (BAS): control hardware and software, sequence of operations, and integration of factory controls with BAS.

iv. Lighting Control System and interface with day‐lighting.

v. Building Envelope (walls, roof, windows, infiltration, etc.)

vi. Life Safety Systems (Fire Alarm)

vii. Access Control/ Security Systems

viii. Lightning Protection

28. Seasonal road load limits posted in January/February and lifted in April/May.

29. Note that the contaminated soil mitigation plan prepared by Terracon and dated November 22, 2016 is contained in the supplemental specification document, APIS 198204 VC_SUPPLEMENTAL SPECIFICATIONS, provided in the solicitation.

30. Visit site

31. Existing LED lights on the main level of the existing facility are to be salvaged and returned to the NPS.