NIHOF2010205PS.pdf

Presolicitation for Porter CMC

Notice Type:

Presolicitation

Posted Date:

December 23, 2009

Response Date:

January 11, 2010

Original Set Aside:

N/A

Set Aside:

N/A

Classification Code:

Y – Construction of structures and facilities

NAICS Code:

236220

Solicitation Number:

NIHOF2010205PS

Presolicitation Synopsis: NIHOF2010205PS

This PNRC Phase II addition is being funded by the American Recovery and Reinvestment Act (ARRA) and will stress Energy Efficient Buildings and Sustainable Design and Construction that Optimize Energy Performance, Employ integrated design principles and controls, Protect and conserve water, Enhance indoor environmental quality and Reduce environmental impact of materials.

This Construction Manager as Constructor (CMc) requirement will not be a set aside and will be procured in the full and open market. For informational purposes only the North American Industry Classification System (NAICS) code is 236220 and the Small Business Size is $33.5 million.

Project Description and Scope

As a part of the Department of Health and Human Services, the National Institutes of Health (NIH) is the Federal government's primary biomedical research agency. Its mission is science in pursuit of fundamental knowledge to extend healthy life and reduce the burdens of illness and disability.

The building project is the Phase II addition to the existing John Edward Porter Neuroscience Research Center (PNRC) on the NIH campus in Bethesda, Maryland. The site is located on the west side of the campus between Old Georgetown Road, South Drive, Lincoln Drive, and Convent Drive. Currently, Porter Phase I (Building 35) is operational, and will continue to be throughout the construction process. The programmed gross square footage for Phase II is 307,245 sq. ft.

Phase II will expand the Vivarium facility currently operating in Phase I, as well as provide Behavioral, Tissue Culture and Electrophysiology Laboratories, and Lab Support spaces with associated Break Rooms, Meeting Rooms, Offices, and lockers. Phase II will also contain an Imaging Suite. Non-Laboratory areas will contain seminar rooms, conference rooms, and a café.

The Phase II 100% Contract documents have been completed by Perkins and Will Architects;

but some reprogramming and redesign of the spaces will be required because of changes in some user assignments. Advance copies of the technical specification and drawings were released under a special Federal Business Opportunities Notices dated 12/07/09 under notice number NIHOF2010205. Electronic copies of specifications and drawings maybe purchased from American Reprographics (AMEREPRO): print@amerepro.com for a fee. The CDs must be purchased from AMEREPRO as a set. The printer will provide two (2) CDs that will contain documents equivalent two (2) volumes of three inch thick on 8 ½ x 11" specifications, a geotechnical report and approximately 960 pages of drawings. Please refer to this notice for copies of these documents if your organization desires them in advance of release of the solicitation which is expected to be released on or about January 10, 2010.

NIH intends to issue a separate RFP for a Construction Quality Management (CQM) contract to assist the NIH Project Officer in the supervision of the performance of the A/E and the Construction Manager as Constructor (CMc).

The contract vehicle for this CMC construction contract will be a Fixed Price contract as the Guaranteed Maximum Price (GMP) based on a best value evaluation. This procurement will cover duration of a total of four (4) years, inclusive of all options. The total price, excluding options will not exceed $165M. All applicable services shall be performed as directed by authorized Government personnel. The Contractor will be responsible for providing CMC construction performance and services as described below in the Scope of Work.

Scope of Work

BACKGROUND

As a part of the Department of Health and Human Services, the National Institutes of Health (NIH) is the Federal Government’s primary biomedical research agency. Its mission is science in pursuit of fundamental knowledge to extend healthy life and reduce the burdens of illness and disability. Helping to lead the way towards medical discoveries that improve people’s health and mailto:print@amerepro.com� save lives, the NIH scientist investigate ways to prevent disease as well as the causes, treatments, and even cures for common and rare diseases. Composed of 27 Institutes and Centers, the NIH provides leadership and financial support to researchers in every state and throughout the world.

The National Institutes of Health (NIH or Owner) is seeking to obtain the services of a Construction Manager as Constructor (CMc, also referred to as Offeror or Contractor).

Independently, and not as an agent of the Government, the Contractor shall provide all labor, materials, supervision, coordination, appliances, equipment, transportation, and any other element or item, as required for full and complete execution of the work in accordance with the specifications and drawings for the project.

The selection of this CMc will be a best value procurement based upon qualifications, demonstrated successful past performance, and a Fixed Price as the Guaranteed Maximum Price (GMP). As part of the award competition, the CMc shall prepare and propose a target GMP which shall be the sum of the estimated cost of the work, the CMc’s fee and the Construction Contingency. The GMP for this contract type represents the “fixed price” for the contract award. The NIH seeks highly qualified credentialed contractors with the capability to perform this contract. The selected contractor must exhibit demonstrated experience, capability and resources enabling them to provide CQM services on projects of comparable size and complexity, with comparable medical research clients, and most significantly, with a demonstrated track record of performing such projects with a high degree of customer satisfaction.

PROJECT DESCRIPTION AND SCOPE

The building project is the Phase II addition to the existing John Edward Porter Neuroscience Research Center (PNRC) on the NIH campus in Bethesda, Maryland. The site is located on the west side of the campus between Old Georgetown Road, South Drive, Lincoln Drive, and Convent Drive. Currently, Porter Phase I (Building 35) is operational, and will continue to be throughout the construction process for Phase II. The programmed gross square footage for Phase II is 307,245 sq. ft.

Phase II will expand the Vivarium facility currently operating in Phase I, as well as provide Behavioral, Tissue Culture and Electrophysiology Laboratories, and Lab Support spaces with associated Break Rooms, Meeting Rooms, Offices, and lockers. Phase II will also contain an Imaging Suite. Non-Laboratory areas will contain seminar rooms, conference rooms, and a café.

NIH intends to issue a separate RFP for a Construction Quality Manager (CQM) to provide services to assist the NIH Project Officer in the oversight and management of the performance of the A/E and the CMc in the projects for PNRC II.

The Government will also conduct a Coordinated Occupancy / Activation Phase to equip and move occupants into the new facility. The CMc shall coordinate their activities as required with the Government’s Occupancy Phase. It is anticipated that the CQM shall have primary responsibility for the tasks to be carried out during the Occupancy and Activation Phase.

COMPLEXITY OF WORK AND CONSTRAINTS

This is an ARRA funded project and as such the funds obligated for this project must be disbursed by September 30, 2015.

The project is the construction of a large scale modern medical research facility. They include varied and non-conventional finishes and extremely complex mechanical and electrical systems, which result in very “dense” construction. This construction will involve high density of skilled trades working in a relatively small space; hence the need for extremely effective coordination and scheduling. Facilities of this type are by nature highly complex and require extraordinary care and coordination to assure a successful completion. This particular project is especially complex due to the following features:

• LEED certified design with state-of-the-art highly efficient mechanical systems and recycling of most of the construction waste materials.

• The construction is going to take place on the NIH campus which has restricted access;

extremely limited parking and very little construction lay down space.

•....The NIH requires that contractors provide off-site parking and shuttle service for their workers for the duration of their project. This cost shall be borne by the contractor. Construction workers are strictly prohibited from parking their personal vehicles on the NIH campus.

•....Properly marked company vehicles and equipment required in the performance of their project shall be permitted to park within their approved staging areas. Personal vehicles are prohibited from parking within the staging areas.

•....The site is also is surrounded by urban neighborhoods that are sensitive to construction activities, particularly noise and truck traffic and thus has restrictions on work hours. The surrounding neighborhoods are very sensitive to contractor personnel parking on the residential streets. The contractor shall take appropriate measures to restrict parking by contract employees in the surrounding neighborhoods.

• Security - coordination of construction requirements within the operating NIH campus traffic and pedestrian patterns.

• The contractor must also not interrupt any of the NIH Governmental activities in the performance of his work; including the adjacent existing Porter Phase 1. Building 35 which abuts against this new work, will share some common systems, is operational, and will continue to conduct sensitive scientific research throughout the construction process.

NON SMOKING CAMPUS

The NIH has been declared as a Non Smoking Campus. Smoking is not allowed on the NIH property; including construction sites.

PROJECT GOALS

• To provide a reliable, efficient, flexible, and adaptable facility that best suits its unique user requirements.

• To develop a functional and conducive neuroscience research facility to ensure an environment that attracts and retains world-class researchers.

• To execute the Project as defined in the contract documents at the most reasonable cost to the Government.

• To complete the Project in the most efficient, safe and expeditious manner.

• To minimize the disruption caused by the Project to ongoing NIH functions and to the neighborhoods surrounding the NIH.

CONSTRUCTION MANAGER AS CONSTRUCTOR AT RISK (CMc@R)

GENERAL SERVICES

The Construction Manager as Constructor (CMc) accepts the relationship of trust and confidence established with the Government by this contract, and covenants with the Government to furnish the CMc’s reasonable skill and judgment and to cooperate with the Architect/Engineer (A/E) and the Construction Quality Manager (CQM) in furthering the best interests of the Government. The CMc shall furnish construction administration and management services and use the CMc’s best efforts to perform the project in an expeditious and economical manner consistent with the interests of the Government. The Government shall endeavor to promote harmony and cooperation among the Government, A/E, CQM, CMc and other persons employed by the Government for the project.

Construction Manger as Constructor at Risk (CMc@R) -The NIH is seeking to obtain the services of Construction Manager as Constructor (CMc) at Risk. Independently, and not as an agent of the Government and upon acceptance of a GMP, the Contractor shall provide all labor, materials, supervision, coordination, appliances, equipment, transportation, and any other element or item, as required for full and complete execution of the work in accordance with the specifications and drawings for the project.

The Phase II 100% Contract Documents completed by an architectural engineering firm in 2008;

were reviewed and checked by the NIH; but because of funding issues the project did not go to bid or construction. Some reprogramming and redesign of the spaces will be required because of changes in some user assignments. These existing Phase II Contract Documents are being reviewed for conformance to the most recent NIH Design Guidelines and will require some additional revisions to comply with the ARRA for Energy Efficient Buildings and Sustainable Design and Construction requirements. These existing 100% documents will be issued as the bid documents for the Solicitation and establishing the GMP.

The CMc will function as a collaborative member of the project team. The CMc must maintain a team with the ability and expertise to manage and coordinate the timely and orderly execution of the project. The CMc shall provide the Project Team with sound management advice regarding the approach to the project, how to achieve the best value, promote construction safety, security, minimize disruptions to on-going operations, schedule approach and controls, budgeting and cost management, and problem prevention and unnecessary risk avoidance. The CMc shall have the complete responsibility for the construction of the facility.

(1) The NIH requires the Offeror to provide all personnel, and equipment to perform the supervisory and administrative services and all subcontracted and self-performed labor, materials and equipment to perform the construction effort, as defined by the plans and specifications and as summarized in the contract documents.

(2) The services described or specified shall not be deemed to be all encompassing having the effect of excluding services not specifically mentioned but necessary to execute the contract.

(3) The Scope of Work as specified herein is general in nature and is not intended to be all inclusive. The Offeror is required to perform all requirements identified in the plans and specifications and as noted herein. Where there is a conflict the Specifications shall govern.

It is the intent of the Government to utilize electronic documentation and email as much as feasible and practical for all communications, reports and records in the design and construction of this project. The CMc shall provide all required submissions in the applicable, as designated electronic format as designated in the drawings, specifications and/or contract, along with the required hard copies.

GENERAL COORDINATION AND PERFORMANCE REQUIREMENTS

The A/E team has developed the construction documents in a Building Information Modeling (BIM) electronic format. The CMc will be provided with the Electronic CAD files prepared by the A/E and will be required to create and maintain a complete and full Construction BIM Model.

The CMc shall keep this BIM model current through the construction project and at the completion of the project shall deliver this BIM model to the government.

The CMc shall consult with the Government, A/E and CQM regarding site use and improvements, and the selection of materials, building systems and equipment. The CMc shall take active participation and responsibility for identifying and prioritizing elements of work within the project that are to be part of the scope of work for the facility.

The CMc shall provide recommendations on construction feasibility, actions designed to minimize adverse effects of labor or material shortages, time requirements for procurement, installation and renovation/construction completion; and factors related to construction cost including estimates of alternative designs or materials, preliminary budgets, and possible economies.

The project has been designed to conform to ‘LEED” Leadership in Energy and Environmental Design; guidelines; a rating system devised by the United States Green Building Council, As such it contains sustainability and energy efficient features and will require recycling of most construction waste materials.

Earned Value. The CMc shall provide with their Schedule a Monthly Total Invoice Amount with a corresponding description of Work to be delivered for that amount. This Monthly Invoice Amount along with the Narrative description of delivered work and milestone shall be used as the Baseline for delivery of work. The Actual invoice amount and delivered work will be measured against this baseline.

UNITS OF MEASURE

The Contractor shall prepare contract documents, shop drawings and as builts and shall construct the facility using:Metric (International System) units of measurement: The Contractor and his subcontractors shall use the metric (international system) units of measurement on all new NIH buildings and improvements or existing NIH buildings or improvements that were designed and constructed under the metric system. If Metric System is used, Building and Room dimensions shall be exact multiples of 10mm.

Dual Systems (dual dimensions): The Contractor shall not prepare contract documents using dual dimensions.

Soft Metric (English equivalent to metric): The Contractor shall not prepare contract documents or construct the facility using soft metrics.

APPLICABLE CRITERIA

All work prepared under this contract shall comply with the Design Policy and Guidelines: 2003- 2006, which are available on the web at:

http://orf.od.nih.gov/PoliciesAndGuidelines/BiomedicalandAnimalResearchFacilitiesDesignPolici esandGuidelines/

CMc@R CONTRACT PHASES

The NIH requires the Offeror to provide all personnel, and equipment to perform the supervisory and administrative services and all subcontracted and self-performed labor, materials and equipment to perform the construction effort, as summarized below.

The proposed project schedule will be developed by the Construction Management constructor at risk contractor. This schedule will be reviewed, verified and approved by NIH in partnership with the A/E Design Consultants and the CQM. For planning purposes, we anticipate a construction period of approximately 36 months. The CMc@R contract shall be separated into five phases as follows:

1. Preconstruction Phase

2. Construction Phase

3. Commissioning Phase

4. Project Close Out Phase

5. Occupancy/Activation Phase

The Government will also conduct a Coordinated Occupancy / Activation Phase to equip and move occupants into the new facility. The CMc shall coordinate their activities as required with the Government’s Occupancy Phase which shall span from the late construction phase through the commissioning and project close out phases.

Other Services - The services described here-in is not a complete list of the services the CMc will be required to perform. Throughout the construction phase the CMc will perform or assist NIH in performing various other tasks. Examples of other tasks may include recommending solutions to delay problems encountered, and any or all services associated with the design and renovation of the facility.

PRECONSTRUCTION PHASE SERVICES

The CMc shall provide, without limitation, the following general Preconstruction Phase Services:

1. CONSTRUCTABILITY REVIEWS

Within twenty one (21) calendar days after Notice to Proceed, the CMc shall provide a constructability review of the design documents consisting of the following primary elements:

a. Materials, processes, equipment and labor are appropriate, available, non-proprietary and comply with the Buy American Act provisions.

b. Drawings are complete and coordinated among disciplines.

c. Defects, conflicts, ambiguities or lack of clarity in documents are identified for correction.

d. Drawings are coordinated for multiple bid packages if required.

e. The Site accommodates access, logistics and storage.

f. Identification of any existing conditions not shown correctly and adequately.

g. All required construction work is included in the contract documents.

h. Selected building systems are compatible and viable.

i. Construction details are workable.

j. General condition items are properly addressed (if applicable).

k. Material and equipment can be purchased in full compliance with the ARRA Buy American Act.

The CMc will consolidate all design review comments into a single design review report. The CMc shall include as part of the Constructability Report recommendations on how to correct any problems identified during the review. The CMc will advise the CO immediately of any problem which the CMc considers beyond its ability to resolve, particularly problems which have the potential for jeopardizing the project goals relating to the schedule, cost quality or scope. The report will be submitted to the Project Officer for review by the Government and transmission by the CO to the A/E for action.

VALIDATION OF SITE DATA

The CMc shall be responsible for verifying all site investigation data supplied by the Government.

The CMc shall verify through inspection and testing; location, elevation, capacity and condition of all utilities, including electric, gas, telephone, domestic water, sanitary/storm sewers, etc. as relevant to the contract work. These inspections and tests shall be conducted immediately after issuance of Notice To Proceed and the Government shall be notified within three (3) calendar days of any discrepancies.

The CMc shall verify location, available capacity, sizing, clearances and material conditions prior to construction start.

COST ESTIMATES

The CMc shall provide independent cost estimates when required, and recommend any procedures that will maximize the available funds for the project.

PROBLEM SOLVING

The CMc will assist the Government in problem resolution during the Construction Documents and bidding phases. The CMc will make recommendations on how to correct problems with respect to constructability, cost estimates and other administrative or technical matters, and will notify the A/E, the CQM and the Government in writing of any errors or omissions found.

Routine design problems and issues can usually be resolved directly between the A/E, CQM and CMc unless contractual matters are involved. The CMc should not take any action, however, that impinges on the A/E’s professional and contractual responsibility for the design of the project.

The CMc will advise the Project Officer immediately of any problem which the CMc considers beyond it’s ability to resolve, particularly problems which have the potential for jeopardizing the project goals relating to the schedule, cost, quality or scope. The Government shall serve as the sole decision maker of disputes between the A/E, CQM and CMc.

PRELIMINARY CONSTRUCTION SCHEDULE

Develop preliminary construction schedule, including activities for Preconstruction services. The proposed project schedule will be developed by the CMc using Primavera Scheduling software.

This schedule will be reviewed, verified and approved by NIH in partnership with the A/E Design Consultants and the CQM. Within 14 days after Notice to Proceed has been issued, The CMc shall hold a scheduling conference with the design team to refine the preliminary schedule submitted as part Offeror’s proposal. At this meeting the CMc will provide a high level coding structure for breaking the project down into the construction phases and manageable parts. The CMc shall also provide a draft schedule for the first 90 days of the contract. Using the information and comments received from the scheduling conference, the CMc shall provide a detailed schedule for review and approval within 14 days after the conference. The Monthly Total Invoice Amount (Earned Value) with Narrative shall be submitted with the detailed schedule.

BUILDING INFORMATION MODEL (BIM)

The construction contractor shall create and maintain a comprehensive Building Information Model (BIM) using electronic files, hard copy drawings, shop drawings and other required information for construction of the project, prior to any physical construction work, and continue Building this Model ahead of any actual construction progress. The construction contractor shall be responsible for the development and creation of Revit/BIM Model for construction and shall keep it current through the construction project. The information and shop drawings by all trades, field changes, and any other as-built condition shall be incorporated into the BIM model.

The construction contractor shall provide a presentation of the BIM model and report status of work at regular construction progress meetings. At the completion of project the construction contractor shall deliver the BIM model to the government. The official information for contractor to build the required BIM model is the paper version of the Construction Documents (drawings and specifications) bearing the Architect’s seal. The construction contractor will be provided with hard copy signed and sealed A/E documents for construction. The construction contractor will also be provided with the Electronic CAD files including any REVIT/BIM model prepared by the A/E.

The A/E shall not be responsible for the BIM model. The BIM model provided by A/E is for information only, and the construction contractor may use the file in assisting with creating Construction BIM model at their own risk. The use of any of these electronic files provided by the A/E or the Owner to the construction contractor in preparation of the Construction BIM model will be at the Construction Contractor’s sole risk and the construction Contractor shall indemnify, defend and hold the Architect harmless from any and all claims, losses, damages, and costs (including but not limited to reasonable attorneys’ fees and professional and administrative time at regular hourly rates) in any way arising out of or in connection with the use of the CAD files and any BIM files.

LONG LEAD ITEMS

Recommend to the Owner, A/E and CQM a schedule for procurement of long-lead items which will constitute part of the Work as required to meet the Project Schedule. The CMc shall expedite the delivery of all long-lead items.

QUALITY CONTROL PLAN

The CMc shall prepare and maintain a Quality Control Plan (QCP) to address all quantitative performance/specification requirements, installed conditions and operating characteristics. The QCP is intended to document those inspections/tests necessary to assure the Government that product delivery, quality and performance are as required. It also serves as an inspection and coordination tool between the Government and the CMc.

For each performance requirement, the QCP shall identify the following: item/system to be tested, exact test(s) to be performed, measured parameters, inspection/testing organization and the stage of construction development when the tests are to be performed. Each inspection/test shall be coded and referenced on timeline charts to identify when tests should be performed.

The CMc is not relieved from required performance tests should these not be included in the plan.

The CMc shall organize inspection/testing descriptions in accordance with Construction Specification Institute (CSI) divisional headings, chronological/sequence or combinations thereof to delineate all facets of design and construction. For each divisional heading, the CMc shall identify all subsystems, equipment items and/or components which influence operation, function, quality, or demonstrates attainment of performance requirements.

The CMc shall identify each test parameter and represent each operating condition and all control modes of operation. For operating equipment, tests shall typically include the following for each mode of operation: capacity, flow rates, inlet/outlet conditions (temperature/pressure), power consumption, efficiency, verification of sequence start-up/shutdown, alarm conditions, utility submetering, noise generation and observed deficiencies or improper operation. Lighting tests shall identify foot-candle readings, verification of automatic control and working condition of electrical submetering. Power systems shall typically involve measuring voltage/spikes, current draw, ground resistance and working condition of electrical submetering. For static architectural/structural systems, tests shall typically include verification of location, item counts, material tests, finish grades, clearance/accessibility, etc.

For each inspection, adjustment and test parameter, the CMc shall identify the inspection/test procedures, required preparation, adjustments contemplated, test result comparison to that designed, time of occurrence, mode of operation and the firm(s) who are to perform and witness the work.

During construction, the CMc must update the QCP at least two weeks prior to performing referenced tests, notifying the Government’s Project Officer of schedule and procedural changes.

The QCP shall be submitted to the Government within 14 days after issuance of the Notice to Proceed for review and comment. The CMc remains solely responsible for the quality of the finished work.

PRELIMINARY SAFETY PLAN

The NIH is very concerned with proper and safe construction methods and practices. The CMc is responsible for the safety of the project site. A Project Specific Safety Plan shall be developed in accordance with the Project Specifications and address the usual and unique aspects of the project or activity. The Project Specific Safety Plan shall be sent to the Project Officer for review and comment, and the written approval of the CO.

SECURITY PLAN

The CMc is responsible for the security of the project site. A Project Specific Security Plan shall be developed by the CMc in accordance with the security requirements to be set forth in Section H of the Solicitation and shall address all security aspects of the project. The Project Specific Security Plan shall be sent to the Project Officer for review and comment, and the written approval of the CO.

PROJECT MANUAL

The CMC shall meet with the Project Officer, NIH stakeholders, A/E and CQM to refine the CMC’s processes to the specific project. At a minimum the processes to be refined / developed are:

(i) Submittals

(ii) Reporting (see specifications and RFP) 1. Utility Service Interruption Schedule

2. Coordination and Record Documents

3. Building Information Model Plan BIM

4. Energy Conservation Plan

5. Sustainable construction Plan

6. Recycled Waste Management

7. Hazardous Waste Management Plan

8. Temporary Heating and Cooling Plan

9. Sediment and Erosion Control and Storm WATER management Plan

10. Integrated Pest Management Service Plan

11. Severe Storm Plan

12. Demolition Plan

13. Photographic Documentation Plan

14. Quality Control Plan

15. Safety and Health Plan

16. Specific Security Plan

17. Cutting and Patching Plan

18. Project Closeout and Work Plan.

19. Transportation and Logistics plan

20. Site utilization plan

21. Construction Buy out plan.

(iii) Requests for Information

(iv) Utility Shut Downs

(v) Potential Change Orders

(vi) Requisitions

(vii) Coordinating work between the CMc, CQM, A/E, and NIH in processing modifications (The CMc shall verify that with each contract modification, time and cost are properly delineated).

VALUE ENGINEERING SESSION

Participate in one two-day Value Engineering exercise. The CMc’s VE representatives will be familiar with project development, design development and cost estimating processes. The representatives will also have an understanding of the scope of the project and the Government’s project goals. The representatives will be senior general engineer/architect or equivalent level employee approved by the Project Coordinator/PM. Following the VE study, the CMc, along with the A/E and CQM, will assist the Government in evaluating VE proposals that emerge from the exercises. VE efforts shall continue throughout the life of the project (design and construction) and shall be appropriately documented by the CMc. The CMc will provide continuous VE input from the firm’s experience and from input of potential sub-contractors through all phases of the contract.

BUY OUT PLAN FOR THE FINALIZATION OF THE CONTRACTURAL GMP

The CMc shall develop lists of possible bidders and pre-qualifying bidders for the Government’s review and approval. These shall include the following:

(i) Interviewing possible bidders, bonding agents and financial institutions.

(ii) The Owner retains the right of refusal on first and second tier subcontractors and will provide a timely reply in writing to the CMc if the Owner knows of any objection to such subcontractor or supplier.

(iii) The CMc is required to have buy-out on all subcontracts within 120 calendar days after issuance of the Notice to Proceed.

GUARANTEED MAXIMUM PRICE (GMP)

As part of the award competition, the CMc shall prepare and propose a Guaranteed Maximum Price (GMP). The GMP proposal shall be the sum of the estimated cost of the work, the CMc’s fee the Construction Contingency and Buy-out Contingency. After award, the CMc in the Preconstruction Phase Services shall actively participate with the Government in value engineering studies, subcontractor bid and buy out, including pricing, as required to arrive at a final acceptable GMP. The term ‘Final GMP’ shall be defined as mutually administered and finalized contractual GMP and represents the “firm fixed price” for the contract award.

The CMc shall also work proactively with the Project Team to identify changes in cost and/or schedule during the development of any changes to the construction documents and provide estimated cost for potential changes to the design. The Government will review these changes and estimated cost and provide approval before the Project Team proceeds with any design changes involving changes in cost to the project. VE efforts shall continue throughout the life of the project (design and construction) and shall be appropriately documented by the CMc. The CMc will provide continuous VE input from the firm’s experience and from input of potential sub-contractors through all phases of the contract.

The CMc shall provide a monthly report identifying any changes to the GMP. This report shall identify all potential and approved changes to the GMP, including changes to the Design and Buy-out Contingency and the Construction Contingency.

The CMc shall include a Design and Buy-out Contingency within the GMP proposal. This contingency shall cover additional costs from Subcontractor buy-out. This contingency will not be used to cover the costs of changes in scope, which, if required, shall be incorporated by Change Order.

During the buyout of each subcontract, the CMc shall prepare a spreadsheet showing the scope of work to be purchased and the subcontractor bids. This spreadsheet shall be accompanied by a letter, with the recommended bidder for award, as well as justification for award if the recommended bidder is not the lowest bid. The CMc shall not award any subcontract prior to receiving written approval from the CO. The Owner retains the right of refusal on first and second tier subcontractors and will provide a timely reply in writing to the CMc if the Owner knows of any objection to such subcontractor or supplier. Further, any adjustments to the Design and Buy-out Contingency shall not be made prior to receiving written approval from the CO. At the completion of the final buy-out, any surplus in the Design and Buy-out Contingency shall be returned to the Government in the form of a deductive Change Order.

The CMc shall include a Construction Contingency within the GMP proposal based on a percentage of the estimated cost of the work. The reasonableness of the percentage will be part of the best value evaluation. This contingency will be in the form of an allowance for the use of the CMc to cover costs resulting from the following:

(i) Overtime costs.

(ii) Defaults.

(iii) Buy-out omissions.

(iv) Weather protection.

(v) Additional security measures.

(vi) Adverse weather conditions.

The CMc may only use funds from the Construction Contingency with the written approval of the Contracting Officer.

The CMc is required to submit a proposal to the Contracting Officer pursuant to the Change requirements However, the CMc does not receive Overhead and Profit on the use of this contingency. At the completion of the contract, any surplus in the Construction Contingency shall be returned to the Government in the form of a deductive Change Order.

An owner’s Contingency, an amount to be determined at a later date, will be added to the final

GMP.

The CMc shall also work proactively with the Project Team to identify changes in cost and/or schedule during the development of any changes to the construction documents and provide estimated cost for potential changes to the design. The Government will review these changes and estimated cost and provide approval before the Project Team proceeds with any design changes involving changes in cost to the project.

The CMc shall include in the Monthly Report any changes to the GMP. This report shall identify all potential and approved changes to the GMP, including changes to the Design Contingency, Buy-out Contingency and the Construction Contingency.

The CMc shall include with the GMP proposal a written statement of its basis, which shall include:

(i) A list of the drawings and specifications, including all addenda and the conditions of the Contract, which were used in preparation of the GMP proposal.

(ii) A list of the clarifications and assumptions made by the CMc in the preparation of the GMP proposal to supplement the information contained in the drawings and specifications.

(iii) The proposed Guaranteed Maximum Price, including a statement of the estimated cost organized by trade categories, allowances, contingencies and other items and the fee that comprised the GMP.

(iv) The date of Notice to proceed, Substantial Completion and Final Completion upon which the proposed GMP is based.

At the completion of 100% buy-out of all subcontracts, any surplus in the Construction Contingency shall be returned to the Government in the form of a deductive Change Order.

Requests for increases in the Construction Contingency will not be entertained.

CONSTRUCTION PHASE SERVICES

GENERAL REQUIREMENTS

The CMc will provide construction administration and management services to ensure the proper execution and completion of the construction of the Porter Neuroscience Research Center Phase II. The CMc is responsible for the construction (including all labor, equipment, materials and inspections) necessary to meet the requirements identified in the Specifications and Drawings. The following section outlines the construction services, which are to be performed under this contract by the CMc.

The General Requirements for the Construction Phase are considered to be inclusive of the following for all CMc personnel, consultants and contract employees:

(i) Wages and salaries.

(ii) Employment taxes, insurance, contributions, assessments and benefits required by law or agreements or customary to the industry, provided that such costs are based on the above wages and salaries.

(iii) Expenses of the CMc’s principal office and other offices, including temporary facilities, including project signs, and office equipment and furnishings used on the site.

(iv) Reproduction, facsimiles, long distance telephone calls, postage and express delivery charges and cash expenses, in direct support of the CMc’s functions and within reason.

(v) Telephone/communication services at the job site.

(vi) That portion of the reasonable travel and subsistence expenses incurred while traveling in discharge of duties connected with the CMc responsibilities.

(vii) Insurance premiums, not included above, as required by this solicitation.

All other costs will be considered Cost of the Work and will be included in the GMP proposal.

However, the following costs shall not be included in the General Requirements or the Cost of the Work.

(i) Overhead and general expenses, except as noted above.

(ii) The CMc’s capital expenses, including interest on the CMc’s capital employed for the work.

(iii) Costs due to the negligence or failure of the CMc or the CMc’s Subcontractors or suppliers to fulfill a specific responsibility to the Government as set forth in this solicitation.

(iv) Costs which would cause the Guaranteed Maximum Price to be exceeded.

CONSTRUCTION SITE FIELD OFFICE

The CMc shall maintain an on-site office for the duration of the CMc contract. The Government owns and shall make available for use an existing construction trailer remaining from the PNRC phase I construction; TR40B; located at the intersection of Convent and South Drives. This trailer shall be shared as the central project office by the Government, the A/E, the CQM and the CMc Construction contractor.

This trailer shall be maintained and provided with utility services by the Government at no expense to the CQM and CMc.

Telephone and high speed IT services for the entire trailer for the life of the project shall be provided by the CMc Constructor as part of their scope of services.

The CMc shall provide all computers, printers, any furniture and other equipment as required for its own staff.

This existing trailer shall be made available only for the CMc staff; all of the CMc’s construction subcontractors will have to make their own arrangements for offices and support space. The CMc shall coordinate and submit these sub contractor requirements to the Government for approval on the site utilization plan.

CONSTRUCTION PROJECT UTILITIES

Construction utilities will be provided by the Government as follows:

i. Electrical energy is provided for temporary lighting, general use and the tower crane(s) if any, but the CMc contractor shall provide temporary transformers and all labor and materials required to make all connections for secondary distribution as required.

ii. Electrical is not to be used for resistance heating to fulfill contractor requirements of temporary heating of the facility.

iii. Electrical is not to be used for cooling to fulfill contractor requirements of temporary conditioning of the facility.

RECORDS / REPORTS

The Contractor shall perform inspections and tests throughout the design and construction process, including but not limited to the following: design support (existing conditions/needs assessments), construction installation (placement/qualification measurements), and final inspections/tests (commissioning/performance certification). Periodic “Quantity” and compliance inspections shall also be conducted.

The CMc shall keep accurate and detailed written records of project progress during all stages of construction and prepare progress reports in the format and frequency required by GSA. The Project Officer shall provide or approve formats for periodic status reports, including daily diaries, weekly reports, monthly status reports, etc. The CMc shall maintain a detailed daily diary of all events, which occur at the job site or elsewhere, which affect or may be expected to affect project progress.

Monthly Reports shall be submitted on or before the 5th working day of each month in 8.5x11 formats. The CMc shall distribute three (3) copies and (1) electronic copy of each monthly report. CMc shall coordinate with the Project Officer, CQM, and A/E to assure report accuracy.

Information to include in Monthly Reports:

i. Update of the Master Project Schedule with analysis. ,

ii. Narrative and Earned Value Report

iii. Percentage of construction in place, planned and actual

iv. Summary Budget Status

v. Inspection report, list outstanding deficiencies and omissions

vi. Summary of outstanding problems/issues

vii. Summary of issues resolved, decisions reached, clarifications, instructions.

viii. Summary report on submi9ttals and Requests for Information

ix. Open non-compliance / deficiencies

x. Safety Report (number of injuries, accidents, and number of days lasts due to accidents/injuries)

xi. Progress Photographs

xii. Minutes from meetings during the month (safety and trade coordination)

xiii. The Project Officer shall identify other required reports such as on-site logs and shall furnish reporting formats.

xiv. Any approved or potential changes to the GMP.

The CMc will submit weekly reports to the Project Officer on the status of construction, including updated copies of all logs maintained at the site for change orders, claims, submittals, Daily Reports.

MAINTAING RECORDS AT THE JOB SITE

The CMc shall maintain at the job site, on a current basis, contract records including copies of all correspondence, submittals, progress reports and related documentation throughout the duration of construction. Files will be logically organized and indexed according to a filing system. All CMc files relating to this contract and/or project will be made accessible to the Government throughout the contract duration. The records will be organized and maintained so they are easily accessible. Such files will be turned over to the Government for record purposes prior to close out of the CMc contract. Examples of files to be maintained are:

i. Correspondence.

ii. Up to date Plans and specifications that include Supplemental Instructions, Amendments, RFI clarifications

iii. Annotated submittals.

iv. Formal and pending contract modifications with documentation.

v. Value engineering change proposals.

vi. Claims and supporting documentation.

vii. Minutes from progress meetings.

viii. Approved payment vouchers.

ix. Documentation of significant clarifications and decisions.

x. Inspection and progress reports.

xi. CMc’s monthly status reports.

PROJECT SCHEDULE CONTROL

The project schedule will be developed and maintained by the CMc using Primavera Scheduling software. The CMc shall coordinate and integrate the schedule with the services and activities of the Government, A/E, CMc, subcontractors, and other designated Government representatives and contractors. The CMc shall submit monthly schedule updates. The monthly update schedule will be reviewed, verified and approved by NIH in partnership with the A/E Design Consultants and the CQM. The Monthly Total Invoice Amount (Earned Value) with Narrative shall be submitted with the detailed schedule updates.

MEETINGS

The CMc shall participate in the meetings as identified in the specifications and as necessary or as requested by the Project Officer. The CQM will record and provide minutes for all meetings for which they attend.

SUBMITTALS

The submittals required of the CMc (e.g., shop drawings, samples, certificates, catalog data, test reports, warranties, and operating manuals) are specified in the construction contract.

Submittal Processing - The CMc shall develop a complete list of submittals from the construction contract for monitoring purposes. The CMc shall establish a submittal control system for processing all construction submittals.

The CMc’s submittal control process shall include target time periods for delivery, review, and return consistent with the review periods specified in the construction contract. The submittal control process shall include initial delivery and distribution, logging, review, mark-up, approval / rejection, return distribution, re-submittal processing, and tracking / monitoring. The A/E or NIH shall review submittals and recommend approval, approval as noted, or rejection. The submittals required of the Construction Contractor (e.g., shop drawings, samples, certificates, catalog data, test reports, warranties, and operating manuals) are specified in the construction contract documents.

The CMc will develop a complete list of submittals from the construction contract for monitoring purposes. The CMc will establish a submittal control system for processing all construction submittals. The CMc’s submittal control process will include target time periods for delivery, review, and return consistent with the review periods specified in the construction contract. The submittal control process will include initial delivery and distribution, logging, review, mark-up, approval/rejection, return distribution, resubmittal processing, and tracking/monitoring. The A-E will review submittals and recommend approval, approval as noted, or rejection. The Govt will have the ultimate approval authority.

The CMc is responsible for facilitating the review and approval of submittals so as to keep processing times to the minimum. Under the terms of the construction contract, the CMc will be required to prepare submittals in time to support corresponding construction activities, allowing sufficient time for Govt and the A-E’s review. If delays are encountered or anticipated in the receipt of submittals or in the processing of submittals, the CMc will develop strategies for mitigating the delays and assist Govt with remedial follow-up actions.

Submittal Processing Time - The CMc is responsible for facilitating the review and approval of submittals so as to keep processing times to the minimum. Under the terms of the construction contract, the CMc shall be required to prepare submittals in time to support corresponding construction activities, allowing sufficient time for NIH and the A/E’s review. If delays are encountered or anticipated in the receipt of submittals or in the processing of submittals, the CMc shall develop strategies for mitigating the delays and assist the NIH with remedial follow-up actions.

INSPECTIONS AND TESTS

The CMc is responsible for the inspection of its subcontractors’ workmanship, materials, and equipment for conformity with requirements of the construction contract, as well as its own work.

The CMc shall verify that all work is done in conformance with contract drawings and specifications, subsequent contract modifications, and approved submittals. The CMc shall promptly report to the Project Officer, in writing, observed variances from the contract requirements with a copy to the CO. Throughout construction the CMc shall maintain an up-to-date list of defects and omissions. The CMc shall prepare and maintain inspection reports. The NIH shall conduct the final inspection with the assistance of the A/E, CQM, and CO.

REQUESTS FOR INFORMATION

A Request For Information (RFI) is a question posed by the CMc seeking clarification of contract requirements.