SamplesTaskOrder1.pdf

Logistics Support for the Center for Global Health

Task Order Title – Research Centers of Regional Excellence (RCRE) Strategy for Enhancing Research in Low and Middle-Income Countries (LMICs) Conference

A. Task Order Number – Sample Task Order 1

Background and Task Order Statement of Work: The mission of the NCI’s Center for Global Health

(CGH) is to support global cancer research. In line with this mission, CGH launched the non-communicable disease (NCD) Regional Centers of Research Excellence (RCRE) Program in 2016. The

RCREs support planned research programs related to the region’s cancer burden and at least one other regionally relevant NCD. The NCD research programs planned here lay the foundation for self-sustaining, internationally competitive research programs in LMICs. In September 2016, CGH awarded six RCRE P20 planning grants, and in 2017 CGH has funded a new cohort of five planning grants for a total of 11 RCREs.

This proposed conference builds on the success of the RCRE Launch Meeting which took place on February 6-8, 2018. This conference will take place in FY2019. The purpose of this conference is to bring researchers from the RCRE programs together to teach and discuss the best ways to build capacity to perform research in areas common to other RCRE programs based on their experience working in LMICs. These areas include biobanking, pathology, research training, and various organ-specific cancers. Additionally, we will disseminate and clarify the NCI and NIH policies around the financial management of NIH grants and the regulations related to human subjects and animal research. This conference is necessary in FY2019 because the RCRE program has expanded to include a new cohort of investigators. The prior conference had an attendance of 45 people, and we expect the size of the conference in FY2018 to increase due to the expanded number of researchers (estimated 80 attendees).

To disseminate the scientific goals of the RCRE, CGH will invite two researchers from each

RCRE of the new cohort to this conference. To disseminate financial, regulatory, and human subjects’ projections policies applicable to NIH grantees, CGH will invite one financial management and one human subjects/ regulatory affairs person from each RCRE to this conference. The total number of non-federal invited investigators is twenty-one. All non-federal, invited participants will have a speaking role on the agenda.

OBJECTIVE

The purpose of this conference is to bring researchers from the RCRE programs together to teach and discuss the best ways to build capacity to perform research in areas common to other RCRE programs based on their experience working in LMICs. These areas include biobanking, pathology, research training, and various organ-specific cancers. Additionally, we will disseminate and clarify the NCI and NIH policies around the financial management of NIH grants and the regulations related to human subjects and animal research.

The mission of the NCI’s Center for Global Health is three-fold. This conference contributes to

“Enhancing Global Research” by inviting investigators PIs to the NCI to discuss their research.

The conference’s interactive format “Builds the community of international cancer researchers.”

SCOPE

In accordance with all federal laws and NIH policies, rules, and regulations, the Contractor will provide hotel, airfare, meals and incidentals per diem, visas, ground transportation, and assistance to all twenty-one non-government participants of the RCRE Strategy for Enhancing

Research in LMICS Conference. The Contractor will also provide a website for attendees to register for the conference and be onsite during the conference for any logistics needed for the travelers and meeting attendees.

CONTRACT REQUIREMENTS/ AND PERSONNEL QUALIFICATIONS

The Contractor shall perform the following tasks:

1. Correspond with the Task Order COR no later than 3 days after receiving the Task Order award to discuss the requirements in detail.

2. The Contractor shall identify a hotel and make reservations for the twenty-one Government-sponsored travelers that is within a five-to-eight-mile radius of the workshop location within ten days of receiving the contract. The conference will be located on the NIH main campus, 9000 Rockville Pike, Building 31, Bethesda, Maryland.

3. The Contractor shall make flight reservations, for the following twenty-one Government-sponsored travelers within ten days of receiving the contract 4. The Contractor shall assist the non-US participants to start the process of obtaining Visas within five days of receiving the contract. The Contract or will provide the twenty-one government-sponsored travelers a central point of contact who can address any travel-related questions and concerns they may have.

5. The Contractor shall reimburse the (number) government-sponsored travelers for all travel expenses incurred, including the cost Visas, flights, hotel rooms, ground transportation costs, and per diem per the

Government Travel Regulation within fourteen days after the conference has occurred. The contractor will inform the twenty-one government-sponsored travelers to keep all travel receipts, and that receipts are required for reimbursement of expenses.

6. The Contractor shall create a website where the attendees of the conference can sign up within 1 month of the start of the conference. The website will collect the Names, Professions, and Institutions of the attendees of the conference. The agenda for the conference will be viewable via the website.

7. The Contractor shall print and provide the final agenda (3 pages double-sided, see example from Feb

2017 meeting) and participant lists (3 pages double-sided) on site to the meeting.

7. The Contractor will provide one person to be at the meeting on-site for the 3 days of the conference.

Government sponsored travelers:

Name and Country Organization and Contact Information (*see attachment)

PLACE OF PERFORMANCE

The conference will take place at the NIH main campus, 9000 Rockville Pike, Building 31, Bethesda, Maryland.

B. Reporting Requirements and Deliverables:

Deliverable Deliverable Due date

Description/Format

Requirements

Task 1 Email sent to the CO & COR confirming that all travelers have a hotel reservation.

10 days after contract award

Task 2 Excel Spreadsheet with the flight arrivals/departures times for all travelers

10 days after contract award

Task 3 Website for attendee registration 30 days after contract award

Task 4 Monthly concise status updates on progress and any concerns/possible solutions

(electronic summary to COR)

Monthly

Task 4 Submit final invoices to the NCI

CO and COR The invoice will document that all participants have been reimbursed.

Within 3 months post conference.

C. Proposal Due Date: Please review the Base IDIQ Solicitation.

D. Offerors Questions: Please review the Base IDIQ Solicitation.

E. Type of Task Order: Firm Fixed Price

F. Invoicing and Payment: See the base award for invoicing and payment instructions.

G. Anticipated Number of Task Order Awards: 1

H. Task Order Period of Performance: TBD

I. Technical Proposal Instructions: NONE

J. Business Proposal Instructions:

1. Business Proposal COVER SHEET: Submit the following:

• Solicitation or contract number

• Task order number

• Name and telephone number of point of contact

• Name, address, and telephone number of contract administration office (if applicable)

• Date of submission

• Name, title, and signature of authorized representative

2. Budget: Provide a summary of proposed cost and/or price (Attachment 1); profit or fee (as applicable); and total.

K. Evaluation Factors for Award

Please review the Base IDIQ Solicitation.