Multi-Year-Purchase-Order-Cover-Page-with-TCs.pdf

This is a Multi-Year Purchase Order Cover Page and Terms and Conditions template issued by the City of Pasadena for a lumber, carpentry tools, and supplies contract. The City of Pasadena is seeking quotes for the furnishing and delivery of lumber, carpentry tools, and related supplies as outlined in the solicitation. The contract will have an initial term of three years, with the option at the City's sole discretion to extend the contract for up to two additional one-year terms, for a potential maximum contract duration of five years. Bidders must provide pricing for all line items to be considered responsive; any bid that does not include pricing for all required line items will be deemed non-responsive and may not be considered for award. The purchase order cover page includes fields for contract number, contractor/vendor identification, contract purpose, start and expiration dates, total purchase order amount, and project manager information across multiple fiscal years.

Bid pricing shall remain valid for the initial three-year contract term and any approved renewal periods in accordance with the pricing provisions of the solicitation. Contractor or vendor acceptance of the purchase order, through payment, shipment of goods, or provision of services, constitutes unqualified acceptance of the terms and conditions. The document serves as a template for multi-year agreements and includes provisions for up to five attachments to support the contract terms. The City of Pasadena retains the right to revoke the purchase order at any time prior to acceptance, with pre-existing contract language taking precedence if there are any conflicts between documents.