MSDFC27FAC02 Pest Control FY27.pdf

Solicitation From the

State of Maryland Maryland School for the Deaf

Section I: Cover Sheet

Date: July 30, 2026

Dear Contractor:

The Maryland School for the Deaf is soliciting a vendor to provide Pest Control Services at the Frederick Campus.

A. Solicitation Identification: MSDFC27FAC02

B. Solicitation Title: Pest Control FY27

C. Procurement Officer: David Guzman Street Address: Maryland School for the Deaf

101 Clarke Place Frederick, Maryland 21705 procurement@msd.edu

Mailing Address: Maryland School for the Deaf Post Office Box 250 Frederick, Maryland 21705 Telephone (301) 360-2048

D. KEY INFORMATION SUMMARY

1. RSVP to Pre bid Meeting by Aug 10, 2026at 5pm.

2. Pre Bid Meeting: Aug 11, 2026 at 1pm Maintenance Building. 240 S. Market St. Frederick, MD 21705

3. Questions are due: Aug 18, 2026 at 5pm. All questions must be submitted through eMMA or using theprocurement@msd.eduemailaddress

4. Due date:August 25, 2026 by 10am mailto:procurement@msd.edu

E. Small Business Reserve:

This is a Small Business Reserve Procurement for which the award will be limited to certified small businesses. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by the Department of Social and Economic Mobility’s (DoSEM)Office of Small, Minority & Women Business Affairs (OSBA) Small Business Reserve Programare eligible for award of a contract. Before awarding a contract under a procurement designated as a small business reserve procurement, the Procurement Officer shall verify that the apparent awardee is certified by the OSBA as a certified small business through eMMA. However, if small businesses do not show interest in this solicitation, the Procurement Officer has the right to remove the SBR designation via an Amendment on eMMA.

F. Minority Business Enterprises:

Minority Business Enterprises are encouraged and invited to respond to the solicitation notice. The Maryland School for the Deaf actively supports the statewide MBE program and invites the participation of minority businesses in this business opportunity.

G. Solicitation Source:

An offeror who has received this solicitation from a source other than the Procurement Officer, it is the vendor’s responsibility to attend the pre-bid, and submit all documents through eMMA.

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

SECTION II: GENERAL SOLICITATION INFORMATION

A. PUBLIC INFORMATION ACT NOTICE

Offerors should give specific attention to the identification of those portions of their bids that they deem to be confidential, proprietary information or trade secrets and provide any justification of why such materials, upon request, should not be disclosed by the State under the Access to Public Records Act, State Government Article, Title 10, Subtitle 6, Annotated Code of Maryland.

B. ARREARAGES

By submitting a response to this solicitation, a vendor shall be deemed to represent that it is not in arrears in the payment of any obligation due and owing the State of Maryland, including the payment of taxes and employee benefits, and that it shall not become so in arrears during the term of the contract if selected for contract award.

C. CANCELLATION OF SOLICITATION

The Agency reserves the right to cancel this solicitation in whole or in part at any time as provided for in COMAR 21.06.02.02.

D. REJECTION OF INDIVIDUAL PROPOSALS

The Agency reserves the right to reject in whole or in part any proposal as provided for in

COMAR 21.06.02.03.

E. AMENDMENT ACKNOWLEDGMENT

The offeror must acknowledge receipt of all amendments, addenda, or changes in this solicitation.

F. PROPOSAL DURATION

A vendor's proposal is irrevocable for 90 days following the closing date for submissions.

G. QUESTIONS AND COMMUNICATIONS

1. Authority All communications regarding this solicitation are to be made solely through the Procurement Officer or his designee. Only information communicated by the Procurement Officer or his designee shall be the official position of the Agency.

2. Submission Questions regarding this solicitation may be directed thru eMMA or using the email address ofprocurement@msd.edu

3. Timeliness All questions must be submitted in a timely manner, i.e. early enough to be received by the Procurement Officer by the due date for Questions and Answers. The Procurement Officer shall, based on the availability of his or her time to research and communicate an answer, decide whether he or she can answer an untimely submitted question before the bid due date.

4. Distribution In the event that questions are submitted, the questions and the answers, as well as any amendments to the solicitation, will be sent to all of the firms through eMMA. If, therefore, a firm receives a copy of this solicitation from a source other than the Procurement Officer, it is the vendor’s responsibility to attend the pre-bid, and submit all documents through eMMA.

H. BID SUBMISSION

1 The contractor will submit the Bid form.

2. Certificate of Insurance.

3. The contractor will submit a Maryland Pest Control license.

4. Contractor must submit the “Conflict of Interest Affidavit of Disclosure” form

5. The contractor must submit 3 References. Each reference shall be from a customer for whom the Bidder has provided goods or services within the most recent past [[five years]]

6. All Bids and other documents must be submitted through eMMA (eMaryland Marketplace Advantage).

PROTESTS

Any protest regarding this solicitation must be filed in writing with the Procurement Officer only. If the reason for the protest is apparent before the proposal opening, the protest must be filed before the proposal opening. In all other cases, the protest must be filed within 7 calendar days after the reason for the protest is known or should have been known.

The term "filed" means receipt by the Procurement Officer who has issued this solicitation.

The protest must be in email format to the Procurement Officer and must contain (1) the name and address of the protester; (2) the appropriate identification of the solicitation and, if a contract has been awarded, the contract number if it is known; (3) a statement of the reasons for the protest; and (4) any supporting exhibits, evidence, or documents to substantiate any claims unless the documents are not available within the filing time, in which case the date by which the supporting documents are expected to be available is to be noted.

The Procurement Officer will respond to the protest in writing as expeditiously as possible. If the protester wishes to appeal the Procurement Officer's decision, the appeal shall be made to the Maryland Board of Contract Appeals only. The Board of Public Works will not consider a protest or an appeal of a protest.

I. MULTIPLE OR ALTERNATE PROPOSALS

Unless otherwise stated in SECTION III: SPECIFIC SOLICITATION INFORMATION of this solicitation, multiple or alternate proposals will not be accepted.

J. BID OPENING

Bids will not be publicly opened at the time when the bids are due. All Bids will be listed on eMMA using a Bid Tabulation sheet.

K. BID FORM

Each biddermustcomplete the BID FORM in this solicitationpackage and return it with the Bid thru eMMA.

L. LOW NOISE SUPPLIES

Material, supplies, equipment, or services shall comply in all respects with the Federal Noise Control Act of 1972, where applicable.

M. PROHIBITION AGAINST SHIFTING MARYLAND INCOME TO OUT OF STATE

AFFILIATES.

The Contractor may not for any period during the contract term, seek to reduce the amount of the Contractor’s income subject to Maryland income tax by payments made to an affiliated entity or an affiliate’s agent for the right to use trademarks, trade names or other tangible property associated with the Contractor. The Contractor agrees that during the course of this contract it shall not make any such royalty or similar payments to any affiliated company; and if not such royalty or similar payments are made, the Contractor and the affiliated company shall file separate Maryland income tax returns and pay their respective Maryland income taxes in such a manner that the Contractor does not claim a deduction against Maryland income tax for such payments, and the affiliated company receiving the royalty or similar payment files Maryland income tax returns and pays Maryland tax, under a formula that reasonably apportions the income of the affiliated company among the states, including Maryland, in which Contractor does business. The Contractor agrees that it is authorized to bind affiliated entities of the terms hereof.

N. CONFLICT OF INTEREST

Potential Offerors should be aware that the State Ethics Law, State Government Article, § 15-508, might limit the selected Contractor’s ability to participate in future related procurements, depending upon specific circumstances.

The successful Offeror will provide services to the State and must do so impartially and without any conflicts of interest. The Contractor will be required to complete a Conflict of Interest Affidavit. A copy of this Affidavit is included as ATTACHMENT 1 of this RFP. If the Procurement Officer makes a determination that facts or circumstances exist that give rise to or could in the future give rise to a conflict of interest within the meaning of COMAR 21.05.08.08A, the Procurement Officer may reject an Offeror under COMAR 21.06.02.03B.

O. GOOD STANDING

The winning vendor must be in Good standing with the State of Maryland. Also the winning vendor must not be on the State of Maryland’s debarment list.

P. Termination for Convenience The performance of work under this contract may be terminated by the State in accordance with this clause in whole, or from time to time in part, whenever the State shall determine that such termination is in the best interest of the State. The State will pay all reasonable costs associated with this contract that the Contractor has incurred up to the date of termination and all reasonable costs associated with termination of the Contract. However, the Contractor shall not be reimbursed for any anticipatory profits that have not been earned up to the date of termination. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR21.07.01.12A(2)."

END SECTION II.

https://www.law.cornell.edu/regulations/maryland/COMAR-21-07-01-12

SECTION III - DETAILED SPECIFICATIONS

A. Background:

The Maryland School for the Deaf is soliciting a vendor to provide Pest Control Services at the Frederick Campus.

B. Term of Contract:

The vendor will provide the specified services beginning approximately September 1, 2026 through June 30, 2029. The base year of the contract will start approximately September 1, 2026 and end on June 30, 2027. The 1st Optional year will start on July 1, 2027 and end on June 30, 2028. The 2nd Optional year will start on July 1, 2028 and end on June 30, 2029.

C. Scope of the Work:

1. The Contractor shall provide all labor, materials, supplies, and any and all other items necessary for Pest Control Service. The list of buildings and grounds to be covered is included in Appendix I

D. Detailed Specifications:

1. The contractor will completely implement the Integrated Pest Management Plan attached to this Bid Packet.

2. Within the (10) days of being notified by the Agency to proceed, the Contractor shall have taken all appropriate actions to eliminate or control all pests and/or rodents with the areas enumerated in Appendix I.

E. Chemicals and Methods:

1. All chemicals and methods used under this contract shall comply with the regulations of all Agencies having jurisdiction over pesticides and their intended use.

Pesticide application and pesticides shall comply with COMAR 15.05.01, the regulations relating to the Pesticide Applicators Law.

2. Rodent traps will be placed in designated areas where rodent issues are present (for example droppings etc) in all buildings. The Rodent trap placements will be mutually agreed upon between the contractor and the Housekeeping or Maintenance Supervisors. When the Contractor uses bait stations to control vermin and rodents, the School’s Representative will be furnished with a layout of the bait stations.

3. All chemicals used in Food Service’s areas must be FDA or USDA approved for such use.

4. The Contractor must adhere strictly to label directions of all materials used within a school setting.

G. Material Safety Data Sheet(s):

1. The Contractor shall furnish the School with two (2) copies of the Material Safety Data Sheets for each chemical used under this contract.

H. Housekeeping Recommendations:

1. The Contractor shall forward in writing to the School’s Management those recommendations deemed necessary to correct Housekeeping problems and physical plant problems that are having an adverse impact on pest control efforts.

2. The School shall make a reasonable effort to correct Housekeeping and physical plant problems that adversely impact pest control efforts.

I. Coordination with School Management:

1. The Contractor shall be required to coordinate its activities with those of the School, even if extra Service Calls are necessary to complete service in a given area.

a. For Scheduling contact the Maintenance Secretary at 301-360-2090

b. For Service visits contact:

i. Housekeeping Supervisor at 240-357-2368

ii. Maintenance Secretary at 301-360-2090

J. Schedule of Work:

1. The Exterior and Interior Areas listed in Appendix 1 are to receive service under this contract.

2. Services to Food Service areas shall be scheduled at times when those areas are not in operation. The treatment of Food Service areas shall be coordinated and the schedule approved by the School’s Food Service Director or Housekeeping Supervisor.

3. The service intervals stated in Appendix I are the School’s best estimate of the level of service necessary to provide adequate pest control and are to consider the minimally acceptable standard of service. The Contractor shall deliver services as necessary to maintain the premises in a pest free condition for the duration of the contract. This service delivery shall include services on Twenty-Four (24) hour notice if necessary, excluding weekends and holidays.

K. General Requirements.

1. All Contractors shall have a minimum of five (5) year’s experience in this type of work and be licensed in the State of Maryland in accordance with COMAR regulations.

2. All work shall be coordinated with the Housekeeping Supervisor at the work initiation meeting.

3. Work shall be accomplished at 7:00 a.m. thru 3:30 p.m. Monday through Friday, unless permission is giving in writing by the Maintenance Supervisor to do otherwise.

4. There is no smoking on school grounds.

6. The Contractor shall repair any and all damages to the reasonable satisfaction of Maryland School for the Deaf.

7. Appropriate, non-offensive clothing is to be worn by any and all contractors, subcontractors, and their representatives.

8. All Contractors must sign in/out, and wear a badge

9. The contractor must be in good Standing with the state of Maryland before the contract is awarded.

10. The contractor must not be on the State of Maryland Debarment List at anytime throughout the contract period.

L. Contractor-State Cooperation:

1. Before any of the work shall begin, the Contractor shall confer with the School’s representative at the facility and agree on times, a sequence of procedures, means of access to premises, space for storage of materials and equipment (if required), use of approaches, use of facilities, etc.

2. If it becomes necessary to perform work on days or at times other than those indicated herein or on holidays, special permission must be obtained in advance from the agency Maintenance Supervisor or Housekeeping Supervisor.

3. State holidays shall be observed by the Contractor and shall include:

New Years Day Thanksgiving Day Martin Luther King Jr. Day Day After Thanksgiving Presidents Day Christmas Day Memorial Day Independence Day Labor Day

N. Insurance Requirements.

Prior to commencing work on this contract, the Contractor shall provide Maryland School for the Deaf with a certificate of Insurance, with an insurer acceptable to the Procurement Officer, which provides at a minimum:

1. Broad Form Comprehensive General Liability Insurance with a minimum bodily injury limit of $300,000 for each person and $500,000 aggregate for each occurrence.

O. Invoicing:

1. On each service visit the Service Representative shall prepare and submit a signed service receipt to the Maryland School for the Deaf, Columbia Campus Maintenance Supervisor indicating the below information. The Service Representativeperforming the work shall maintain his own written schedule so as to cover all buildings on a monthly basis.

A. Date of service visit B. Name of the Service Representative C. Signature of the Authorized School Representative D. Materials used for service on the specific buildings/areas serviced E. Indicate whether the visit was a regularly scheduled service or extra service F. Notation of the current infection conditions of buildings serviced

2. Invoice will be payable monthly for services rendered per the contract agreement.

Invoice must be in triplicate and clearly show vendors Federal Identification Number or Social Security Number, as well as the Purchase Order/Contract Number. All invoices must clearly show what facility was serviced and must be mailed to:

Maryland School for the Deaf Post Office Box 250 Frederick, MD 21705-0250 Attention: Accounts Payable Email invoices to accounts.payable@msd.edu

The PCO will make 2 visits to the Frederick Campus. The 1st Visit will be the 1st

Friday of every month. The 2nd Visit will be the3rd Friday of every month.

P. Bid Evaluation Criteria and Award Basis:

The Bids will be evaluated based on the Total Bid Price, as per COMAR 21.05.02.13.

All Bids will be ranked from the lowest (most favorable) to the highest (least favorable) price based on the Total Bid Price as submitted in its Bid.

A Contract shall be awarded to the responsible Bidder(s) submitting a responsive Bid with the most favorable Bid Price or most favorable evaluated Bid Price for providing the goods and services as specified in this Solicitation.

Appendix I, Service Information:

Buildings Visit Support Services 1st Visit Garage 1st Visit Cafeteria 1st Visit Dorms (All 3) 1st Visit Ely 1st Visit Museum 1st Visit Administration 1st Visit Shockley House 1st Visit Gymnasium 2nd Visit Veditz 2nd Visit Elementary 2nd Visit Shed by Football field 2nd Visit Hessian Barracks 2nd Visit Bathroom (Football field) 2nd Visit Snack Shop/Behrens (Football field)

2nd Visit

● Service Day(s): Friday

● Service Hour(s): either 7:00 am thru 3:30 pm

● If MSD or Contractor cannot conduct the service on Friday, another day of the week will be mutually agreed upon between the Maintenance or Housekeeping Dept and the contractor

End Section III

Attachment 1 -Conflict of Interest Affidavit AndDisclosure

A. "Conflict of interest" means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the State, or the person's objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage.

B. "Person" has the meaning stated in COMAR 21.01.02.01B(64) and includes a bidder, Offeror, Contractor, consultant, or subcontractor or subconsultant at any tier, and also includes an employee or agent of any of them if the employee or agent has or will have the authority to control or supervise all or a portion of the work for which a bid or offer is made.

C. The Offeror warrants that, except as disclosed in §D, below, there are no relevant facts or circumstances now giving rise or which could, in the future, give rise to a conflict of interest.

D. The following facts or circumstances give rise or could in the future give rise to a conflict of interest (explain in detail—attach additional sheets if necessary):

E. The Offeror agrees that if an actual or potential conflict of interest arises after the date of this affidavit, the bidder or Offeror shall immediately make a full disclosure in writing to the procurement officer of all relevant facts and circumstances. This disclosure shall include a description of actions which the bidder or Offeror has taken and proposes to take to avoid, mitigate, or neutralize the actual or potential conflict of interest. If the contract has been awarded and performance of the contract has begun, the Contractor shall continue performance until notified by the procurement officer of any contrary action to be taken.

I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY

THAT THE CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE

BEST OF MY KNOWLEDGE, INFORMATION, AND BELIEF.

Date:____________________ By:______________________________________ (Authorized Representative and Affiant)