MSDE RFP R00B7600009 CCS Customer Serv - Appendix 2 Price Form Instructions.pdf
PDF 126 KB Posted
- Solicitation number
- BPM058514
- Issued by
- Baltimore County, Maryland
About this file
This document is a Price Form Instructions appendix for Request for Proposal (RFP) R00B7600009 issued by the Maryland State Department of Education (MSDE) for Child Care Scholarship (CCS) Customer Service and Administration services. The RFP seeks a qualified service provider to deliver comprehensive CCS functions including eligibility determinations, case management, provider payment administration, accounts processing, customer service, and audit and compliance activities. The contractor must provide all necessary staffing, operations, and supporting technology infrastructure, including call center telephony, computers, and a case management solution system to perform these required functions. The Price Form must be submitted via the designated Excel attachment (Attachment B Financial Proposal) and constitutes a critical component of the proposal evaluation process.
All pricing submitted on the Price Form must be fully loaded prices expressed in dollars and cents, incorporating all labor, profit, overhead, general operating, administrative, and other expenses necessary to perform work outlined in the solicitation. Unit prices and extended prices must be clearly calculated and rounded to the nearest cent, with every editable field completed and any corrections initialed and dated. Offerors must ensure pricing accuracy as incorrect entries or inaccurate calculations may result in proposal rejection per COMAR 21.05.02.12. No contingent pricing is permitted, and goods or services provided at no cost must be clearly marked as $0.00. The authorized representative signing the Price Form must be empowered to bind the organization to the submitted prices. Sample amounts used for calculations are typically estimates for evaluation purposes only, and unless stated otherwise in the RFP, minimum or maximum usage quantities are not guaranteed.
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MSDE RFP R00B7600009 Child Care Scholarship Customer Service and Administration
Appendix 2. Price Form Instructions Maryland State Department of Education Effective Date: July 2024
Each Offeror shall submit its response via the Price Form in accordance with the instructions specified herein. Do not alter the Price Form; otherwise, the Proposal may be determined to be not reasonably susceptible of being selected for award. If the Price Form contains a signature box, it must be signed and dated by an individual who is authorized to bind the Offeror to the prices entered on the Price Form.
Follow these instructions carefully when completing your Price Form:
A) All Unit and Extended Prices must be clearly entered in dollars and cents, e.g., $24.15. Make your decimal points clear and distinct.
B) All Unit Prices must be the actual price per unit the State will pay for the specific item or service identified in this RFP and may not be contingent on any other factor or condition in any manner.
C) All calculations shall be rounded to the nearest cent, e.g., .344 shall be .34 and .345 shall be .35.
D) Any goods or services required through this RFP which are proposed to be provided at No Cost to the State must be clearly entered in the Unit Price, if appropriate, and Extended Price with $0.00.
E) Every editable field in the Price Form shall be completed. Any changes or corrections made to the Price Form by the Offeror prior to submission due date shall be initialed and dated, if required, or submitted as a new Price Form through eMMA. Partial or incomplete Proposals will be rejected unless otherwise stated in the solicitation.
F) Except as instructed on the Price Form, nothing shall be entered on or attached to the Price Form that proposes conditions or contingencies on the prices. Conditions may render the Proposal not reasonably susceptible for being selected for award.
G) It is imperative that the prices included on the Price Form have been entered correctly and calculated accurately by the Offeror and that the respective total prices agree with the entries on the Price Form. Any incorrect entries or inaccurate calculations by the Offeror will be treated as provided in COMAR 21.05.02.12 and may cause the Proposal to be rejected.
H) All pricing, including labor rates, entered in the Price Form must be fully loaded prices that include all costs/expenses associated with the provision of services required by the RFP. Examples may include all labor, profit/overhead, general operating, administrative, and all other expenses and costs necessary to perform the work set forth in the solicitation. No other amounts will be paid to the Contractor.
J) Unless indicated elsewhere in the RFP, sample amounts used for calculations on the Price Form are typically estimates for evaluation purposes only. Unless stated otherwise in the RFP, a minimum or maximum number of units or usage in the performance of the Contract is not guaranteed.
K) Failure to adhere to any of these instructions may result in the Proposal being determined not reasonably susceptible of being selected for award.
L) Optional items must be priced per these instructions and be fully loaded prices that include all costs/expenses associated with the provision of services required by the RFP.
MSDE RFP R00B7600009 Child Care Scholarship Customer Service and Administration
Maryland State Department of Education Effective Date: July 2024
Attachment B - Price Form
Complete the Price Form only as provided in the Price Form Instructions. Do not amend, alter or leave blank any items on the Price Form.
See separate Excel Price Form labeled Attachment B Financial Proposal.
Submitted by:
Signature of Authorized Representative Date
Printed Name and Title:
Telephone:
Email address:
Bidder Company Name:
Bidder Company Address:
Location(s) from which goods/services will be provided/performed (City/State):
FEIN:
eMMA #:
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