Main_jail_clearance_packet_-_USED_FOR_PRE_BID_ATTENDANCE.pdf

MAIN JAIL DIVISION CONTRACTOR/VENDOR STANDARD CLEARANCE PACKAGE 2022

EXHIBIT 1

1. Mandatory Background Check

• Everyone entering the Main Jail facility must have a mandatory background check completed. Example: General Contractors, Sub-Contractors, Vendors, Employees, Workers, Suppliers, Project Managers, Manufacturer’s Representative, Etc.

• To begin the background check, please review this entire Main Jail’s Clearance Package. Once reviewed, fill-out and return Appendix’s “A”, “B” and “C” of the Contractors Clearance Package. All forms need to completed and returned at least 7 to 10 business days prior to the date the person is expected to enter the Main Jail facility.

• The Main Jail Division requests that all Contractors prescreen their employees to verify individual employees do not have outstanding warrants prior to submitting the clearance packages. Anyone entering the Main Jail facility with an active warrant is subject to arrest.

• The Completed Main Jail’s Contractors Clearance Package must be submitted to Deputies Laurence Perry lperry@sacsheriff.com and Danielle Potts dpotts@sacsheriff.com in person or via email.

2. Prison Rape Elimination Act (PREA) Policy Training Attestation

• Everyone entering the Main Jail facility must view the PREA Information Video titled PREA Compliance Training Video: Responding to Prison Rape. This PREA Video is located at https://www.youtube.com/watch?v=ag-__vbx5Mg

• After viewing the video, complete, sign and return the PREA Policy Training Attestation form, (Appendix “C”, attached), Return this form with the clearance package.

3. Entry and Operational Procedures for Contractors and Construction Workers

• Everyone entering the Main Jail facility for business purposes must read Entry and Operational Procedures for Contractors and Construction Workers

• After reading the rules, sign and return the attached OPERATIONAL AND SAFETY PROCEDURE, Appendix “B” document to Deputies Laurence Perry lperry@sacsheriff.com and Danielle Beard dbeard@sacsheriff.com in person or via email.

• Please retain a copy of your submitted Clearance Package and these rules for reference through the project.

mailto:lperry@sacsheriff.com mailto:dbeard@sacsheriff.com https://www.youtube.com/watch?v=ag-__vbx5Mg mailto:lperry@sacsheriff.com mailto:dbeard@sacsheriff.com

EXHIBIT 2

ENTRY AND OPERATIONAL PROCEDURES

FOR CONTRACTORS AND CONSTRUCTION WORKERS

Any contractor or construction worker who enters and/or works inside the Main Jail facility must adhere to the following building security requirements.

1. The contractor shall provide to the building inspector assigned to the project, the following information for each person who will be entering or working at the Main Jail:

1 ... True Full Name 2 ... Date of birth 3 ... Driver’s License Number 4 …Social Security Number

This information must be submitted at least Seven (7) to Ten (10) business days prior to the date the person is expected to enter the Main Jail facility.

2. A criminal history record check will be made on the names submitted.

Any individual who has an outstanding warrant must clear it before working inside the Main Jail facility. Once the outstanding warrant is cleared the submitted clearance application can be processed.

If any person has a criminal history, the history and charges will be evaluated by the Sheriff's Department. If the Department feels this individual poses a security threat or does not meet access policy criteria, he/she will be denied access to work at this job site.

3. After each individual has been cleared, their name will be placed in the Main Jail’s database as an approved contractor, sub-contractor, employee’s, vendors, etc. for projects within the Main Jail.

The Main Jails clearances can be for a one-day project or up to one year. The duration of an individual’s clearance is at the project officer’s discretion and/or the duration of the project. A new/updated clearance package will be required upon expiration of an individual’s clearance.

4. To gain entry into the facility, a badge must be obtained from the Main Jail Front Counter Deputies.

This badge shall be worn at all times while in the facility. To obtain a badge, the person's name must be an "Approved Contractor/Vendor" and they must have proper identification (i.e. photo ID, driver’s license, state ID, etc.). Whenever leaving the facility and at the end of each work day, the badge must be returned to the Front Counter Deputies where it was obtained.

5. Entry is through the main public entrance of the Main Jail facility located at 651 I Street. Parking privileges, passes or vouchers are not provided to Contractors/Vendors.

APPENDIX “A”

APPENDIX “B” Page #1

OPERATIONAL AND SAFETY PROCEDURES

PROJECT NAME: MAIN JAIL DIVISION / OPERATIONS-PROJECTS

PROJECT LOCATION: 651 I STREET, SACRANENTO, CA. 95814

CONTRACT NUMBER:

1. NO WEAPONS, DRUGS, ALCOHOL, CELL PHONES, CAMERAS, OR ANY ILLEGAL

SUBSTANCES SHALL BE BROUGHT INTO THE MAIN JAIL FACILITY.

2. WEAPONS AND TOOL CONTROL: Most of the items used by individuals working in this facility could be used as, or easily converted to use as, a weapon. Therefore, individuals bringing tools and materials into the facility, when possible, will keep such items in a toolbox, bag, or other secure enclosures except while in immediate use. Tools, materials, toolboxes, or other enclosures will remain under the direct supervision of personnel using them or be locked and secured in an area to which inmates have no access.

3. TOOL AND EQUIPMENT INVENTORY: Most of the items used by individuals working in this facility could be used as, or easily converted to use as, a weapon. Therefore, individuals bringing tools and materials into the facility, when possible, will keep such items in a toolbox, bag, or other secure enclosures except while in immediate use. Tools, materials, toolboxes, or other enclosures will remain under the direct supervision of personnel using them or be locked and secured in an area to which inmates have no access.

4. Contractor personnel shall not wear the following: Hats or Hoodies, Orange, Purple, Green, Yellow, White solid color T-Shirts, Sweatshirts, Jackets or other colors or articles of clothing that matches the inmate’s apparel.

5. Deputies assigned to each work area within the Main Jail facility are responsible for the safety and security of the individuals within the limits of their control. All individuals working in this facility must abide by the directions given by the Deputies. All construction workers unfamiliar with the Main Jail procedures must be escorted by a deputy or other personnel designated by the Projects Officer.

6. All construction personnel must be accompanied by a deputy when moving through or past an inmate or group of inmates. When working or passing through an area where inmate contact might occur, all reasonable steps shall be made to minimize the risk of being grabbed by an inmate(s) or allowing an inmate the opportunity to steal tools or materials. When using elevators in the secured areas of the jail construction, personnel shall not board an elevator car that is occupied by inmates.

Construction personnel shall wait for the next available elevator.

APPENDIX “B” Page #2

7. Avoid all contact and conversations with the inmate(s). Do not discuss, with inmates, information concerning operations, procedures, or work being performed within the Main Jail facility. No worker shall give or receive anything from an inmate. Failure to comply with these requirements shall be grounds for dismissal/removal from the project site, and possible criminal prosecution as per section 4570 and 4573 of the California Penal Code.

8. If any tools or materials are missing or suspected of being missing, notify SSD staff immediately.

Additionally, inform the Projects Officer and Projects Inspector at the earliest opportunity.

Individuals will assist, if required by a Deputy, to search for any suspected missing tools or materials.

9. The Sheriff’s Department has the authority to deny entry into this facility, or any individual who fails to follow these safety and security procedures.

10. All individual’s, their toolboxes and bags entering the Main Jail are subject to search at any time.

11. The Sheriff’s Department Correctional Facilities has an operations order (Operations Order 03/09) regarding hostage negotiations which states: “The Sheriff’s Department will not consider hostage-taker demands when negotiating for hostage release”.

12. All contractors and vendors shall adhere to the Sheriff’s Department Operations Order 2/17 regarding cellphones and other electronic devices as well as other items listed in this Operations Order. There will only be exceptions regarding tools and other electronic equipment needed to complete the project.

Before working in this facility, SSD must have on file, a signed copy of this document and a photo copy of California ID or Driver’s license (both sides) for each person working in the facility acknowledging that they have read and understand these procedures.

I, _____________________________________ acknowledge that I have read and (print full name) understand the Operational Security and Safety Procedures as outlined above.

Signature: _____________________________________ _Date ______________ (sign full name)

APPENDIX “C”

PREA VIDEO

YOUTUBE LINK

https://www.youtube.com/watch?v=ag-__vbx5Mg

This information was designed to be emailed to the Contractor, Vendor, or Visitor who may wish to watch the video offsite. To be compliant, you are still required to complete and return a completed Prison Rape Elimination Act (PREA) Policy Training Attestation form.

Please return the completed clearance package to:

Deputies Laurence Perry lperry@sacsheriff.com and Danielle Beard dbeard@sacsheriff.com in person or via email.

https://www.youtube.com/watch?v=ag-__vbx5Mg mailto:lperry@sacsheriff.com mailto:dbeard@sacsheriff.com