Contract_41010_Pre_Bid_Agenda.pdf

ATTENTION

To attend the mandatory pre-bid conference, please RSVP by following these steps:

1. RSVP on opengov by October 9, 2026, 5pm

2. Complete the “Main Jail Contractor Clearance Forms” Packet (attachment C) in the open gov attachments section. Submit by September 28, 2026, 5pm.

No bags of any kind are allowed in the Main Jail. Only bring items needed to view the work (items allowed include pencils, papers, tape measure, electronic tablet, etc)

Sign-In location for the pre-bid meeting detailed below will be at the County Main Jail at 651 I Street. The Entrance is at the South side of the facility. Check-in through the security portal and stand in the professional line. Tell the Officers you are here for the project bid walk.

County of Sacramento Mandatory Pre-Bid Meeting Agenda

Contract #41010 Main Jail - Hall of Justice - Refurbish Existing Pipe Chase Leak Detection System

October 13, 2026 at 8am - 9:30am Location: 651 I Street, Sacramento, CA

• Introduction o County Depts Present and consultants o All contractors present o Sign the Sign-In Sheet

• Pictures on this bid walk will be allowed if no photos are taken of incarcerated persons.

• Contract Documents may be downloaded at: http://www.OpenGov.

• All questions shall be in writing and sent to OpenGov.

o The contractor is responsible for submitting any questions in writing so a formal written response can be provided to all bidders. Any questions asked and any responses given during the pre-bid meeting will not be recorded and will not be official.

o A response/answer to written questions will be by addenda. Notifications of an

Addendum will be posted on OpenGov.

• Scope of Work

• The Main Jail facility at 651 I Street houses a proprietary leak detection system for sanitary and pressure water lines, which is currently non-functional.

• The contractor will be responsible for refurbishing the Raychem Tracetek leak detection system, including water sensing cables, zone connectors, leader cables, and control/monitoring modules.

• All work must be performed by technicians trained and certified by the system manufacturer. The system will be integrated with the facility’s building management system for alarm and fault monitoring.

• The contractor shall coordinate all site activities with the Sacramento Sheriff Organization (SSO), adhering to strict security protocols and allowable construction times.

o Work on the second and third floors is limited to 12pm–4pm, and all personnel must pass background checks and be escorted while onsite.

• Contractors must comply with personal protective equipment requirements, including

N95 or P-100 respirators for work in designated pipe chases, and follow all site safety and operational procedures.

• The contractor is required to test the continuity of existing jumper (leader) cables between pipe chases. The basis of bid assumes these conductors are suitable for reuse. If this is found not to be the case however, an allowance is provided to replace up to ten (10) of these conductors between pipe chases if tests indicate failure.

Reminders *as noted on OpenGov, subject to change if noted via Addenda*

• Bid Questions Deadline o October 19, 2026 at 5pm

• Bid Submission Deadline:

o November 5, 2026 at 2pm

• Engineer’s Estimate o $ 148,590.00

• Contractor’s License Requirement o Low Voltage Systems Contractor, C-7;

• Contract time o 90 Calendar Days

• Liquidated Damages o $990* maximum daily rate – see special provisions section 8-10

• Labor Compliance o This will be a Prevailing Wage Project.

• Bid proposal Forms o The Contractor must use the County Bid Forms provided on OpenGov. Sign and date in the appropriate places.

o The Contractor shall sign the Bid Proposal.

o The Bid Guarantee may be a fully-executed bid bond (whether hardcopy, or via

Surety 2000), a certified or cashier’s check, or cash.

o The contractor must have acknowledged all addenda AND applicable Bid

Alternates to successfully bid on this work.

o The Contractor is responsible for verifying the license numbers for the General and all Sub-Contractors are accurate, active, and placed on the County bid form(s).

o The Contractor is responsible for verifying the Department of Industrial Relations numbers (DIR#) for the General and all Sub-Contractors are accurate, active, and placed on the County bid form(s).

o Bidders must electronically submit their bid online no later than 2:00 pm on the day of the bid on OpenGov.

o Bids will be publicly opened by electronically unsealing the Bids on the Agency's eProcurement system website as indicated in the Notice to Bidders or a subsequent Addendum. Bidders and the public can view Bids received on the

Agency's eProcurement system website after the Bid due date and time.

END