Intermediate_Cold_Weather_Glove_SOW.pdf

Intermediate Cold Weather Glove

STATEMENT OF WORK

1. SCOPE. Marine Corps Systems Command (MARCORSYSCOM) Product Manager Infantry Combat Equipment (PdM ICE) has a requirement for a Berry Amendment compliant, Intermediate Cold Weather Glove (ICWG). The glove is designed to provide protection for operation in temperatures ranging from +40°F to 0°F (4.4°C to -17.8°C). The glove is constructed with an insulation layer, a waterproof insert, and a durable water-resistant/vapor permeable outershell with a gauntlet design. Glove material is non-reflective Coyote color.

The Contractor shall furnish the services, personnel, facilities, equipment, and materials required to produce and deliver the ICWG ordered under this contract in accordance with the MC/PD 1-2014 SYSCOM, Performance Specification (PS) for Intermediate Cold Weather Glove and the required delivery schedule. The Contractor shall further accomplish any additional requirements set forth in this Statement of Work (SOW).

1.1 Background. The United States Marine Corps (USMC) has a requirement for an intermediate cold/weather glove, which is a component of the Cold Weather Clothing and Equipment Program (CWCEP). Cold weather clothing is one of the programs managed by the Combat, Cold Weather, and Dress Clothing Team which falls under the cognizance of the MARCORSYSCOM PdM ICE. This capability will increase the survivability and comfort of the individual Marine engaged in expeditionary operations in a mountainous and/or cold weather environment.

2 APPLICABLE DOCUMENTS. The following documents form a part of this SOW to the extent specified herein. The most recent revision of the referenced document at the time of contract shall be used unless otherwise specified. All Government document issue dates are those listed in the Department of Defense Index of Specifications and Standards (DoDISS). In the event of a conflict between the applicable documents and this SOW, the SOW shall take precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained. While every effort has been made to ensure the completeness of this list, documents may be referenced in the SOW that are not included below. Whether or not an applicable referenced document is listed, all specified requirements cited in this SOW shall be met.

2.1 Government documents. The following document(s) form a part of this SOW to the extent specified herein.

MC/PRF 1-2014 SYSCOM, Performance Specification for Intermediate Cold Weather Glove MIL-STD-129P, Military Marking for Shipment and Storage MIL-STD-130N, Standard Practice Identification Marking of U.S. Military Property

2.2 Non-Government documents.

ASTM-D-3951, Standard Practice for Commercial Packaging

3 REQUIREMENTS.

3.1 General. The work required by this contract shall be performed in accordance with the PS and this

SOW.

3.2 Detail Tasks.

3.2.1 Program, Subcontractor, and Quality Assurance.

3.2.1.1 Program Management. The contractor shall designate a single individual to serve as the primary point of contact (POC) between the Government and contractor, and who shall be responsible for the coordination of all contractor activities related to this contract. This individual shall have the authority to commit the contractor to specific courses of action and accept direction from the Contracting Officer, or from the Contracting Officer's authorized representative(s). This individual shall be responsible for coordinating all meetings between the Government and contractor; for bringing to the Contracting Officer's attention any conflicts in the contractor's interpretation of the contract requirements (first by telephone, then verbal notification, to be followed by written notification); bringing to the Contracting Officer's attention any problems that could adversely affect the contractor's ability to meet the contract quality, cost, production/delivery schedule, or other performance requirements.

3.2.1.2 Subcontractor Management. The contractor is responsible for performance of requirements delineated in this SOW and shall institute appropriate management actions relative to subcontractor performance.

Requirements contractually specified shall apply to subcontractor performance; however, the contractor shall be accountable for subcontractor compliance and is responsible for ensuring all deliverable products comply with the contract requirements.

3.2.1.3 Post Award Meeting. The Government and contractor will coordinate a meeting, within 30 days, after contract award. The main purpose of the post award meeting is for the contractor to demonstrate to the Government its production, quality control, and management procedures used in the production of the ICWG, to provide the Government with the opportunity to discuss any specialty areas deemed pertinent at that time, and to ensure mutual understanding of contract requirements. The contractor shall ensure its key operations and management personnel participate in the meeting. The contractor shall provide a meeting agenda prior to conference start as well as provide the meeting minutes for Government approval within 10 calendar days after conference completion.

3.2.1.4 In-Process Reviews (IPRs). These reviews will be held only on an as needed basis at dates and locations mutually agreed upon by the Government and the contractor. The meetings generally are anticipated to be held only when production is in process. Issues such as ensuring compliance with contract requirements, problem identification and resolution, and actual versus expected manufacturing performance would be the types of issues that might necessitate face-to-face meetings. The contractor shall provide meeting minutes for Government approval within 10 calendar days after IPR completion.

3.2.1.5 QA/QC System. The contractor's quality control system shall adhere to best commercial practices and ensure product conformance to contractual requirements. The contractor shall have implemented and documented the quality control system to be used on the contract, and discuss how their QA/QC system will apply to the production of the ICWG. The contractor shall make available pertinent quality control documentation for the Government to review upon request. The Government reserves the right to discuss the plan with the contractor, especially if there are areas of concern or increased risk.

4 TEST AND EVALUATION.

4.1 Pre-production Validation (PPV). The Government will conduct PPV before authorizing production.

The contractor shall deliver fifty (50) ICWG pairs (10 of each size) Pre-production samples no later than 60 days after contract award for Government inspection against the performance specification. The samples must meet all PS requirements. Upon receipt of the samples, the contractor can expect the PPV Testing to last approximately 15 days.

If samples do not pass inspection, the Government may authorize the contractor to provide another fifty (50) ICWG pairs at their expense and the Government will repeat the PPV Testing process. Any and all expenses incurred preparing for required retesting and/or revalidation process shall be at the Contractor’s expense, at no cost to the Government. A Failure Analysis and Corrective Action Report (FACAR) shall be submitted regarding any failures associated with PPV. The FACAR shall contain root cause and corrective action for failure, and containment actions for all items subject to the same failure mode. PPV Testing is designed to demonstrate the adequacy and suitability of the contractor's production processes and procedures for achieving the requirements in the PS to the same or better performance level as demonstrated during source selection. Under no circumstances is the Contractor authorized to proceed into production without written authorization from the cognizant Contracting Officer. If the contractor fails PPV, the Government reserves the right to terminate at no cost to the Government.

5 CONFIGURATION MANAGEMENT.

5.1 PPV. All production quantities submitted after approval of the PPV shall be produced using the same raw material suppliers, materials, processes, procedures, equipment, and facilities that resulted in the manufacture of the acceptable PPV items. This includes all raw materials and/or sub-components. Contractors desiring to make changes to approved PPV items, to include raw material supplier and production processes, must request in writing and receive approval from the Contracting Officer PRIOR to use. The Contracting Officer, along with the project office, will determine if the request is approved or disapproved and if a new PPV is required.

5.2 Deviations. The Contractor shall not deviate from the Configuration Management (CM) process for the control of material utilized in PS. The Contractor shall furnish, with each lot submitted to the government, the associated Certificates of Conformance (CoC) and lots of raw material used in each lot presented to the Government.

5.3 CoC. The contractor shall maintain within their CM process all materials CoC’s associated with PPV and deliverable items associated to each lot submitted to the government and shall be provided to the government upon request. The Government reserves the right to conduct varied or additional QA and or verification test against any or all requirements of the contract and or its specifications at any time as a condition of acceptance. Testing may be performed at either a Government or commercial test facility, this decision is up to the Government. Any change is CoC’s or variance must be approved by the Government.

5.4 Baseline Management. Upon PPV approval, the contractor shall freeze the configuration of the ICWG.

The contractor shall be responsible for maintaining the currency and accuracy of the established baseline to ensure form, fit, and function of the ICWG.

5.5 Changes in configuration. The ICWGs to be produced under this contract are items over which the contractor has Configuration Management. For assurance that the Government consistently receives the same ICWG production units as those evaluated during the source selection and confirmed in the PPV approval process, or improved versions acceptable to the Government meeting the same or better performance attributes on which the initial award was based, the contractor agrees to notify the Government regarding any pending changes to the products to be manufactured for delivery under the contract. The Government reserves the right to accept the changes or to continue to receive previously approved versions.

6 PRODUCTION LOT QUALITY ACCEPTANCE TESTING.

6.1 Lot Acceptance Testing. Items produced shall be subject to the requirements contained in the PS and this SOW. During production, the DCMA Quality Assurance Representative (QAR) will conduct random sampling, inspection and acceptance to evaluate acceptability of the finished items, and validation of the quality plan on a production rate basis. Quality acceptance testing shall be conducted on all lots per the Glove Finished Dimensions and End Item Defects, and satisfactory results are required for lot acceptance. Lot size for the purposes of acceptance testing will be determined by the contractor. The Government will require only random sampling in accordance with ANSI/ASQCZ1.4 (sampling procedures and tables for inspection by attribute). For end item visual evaluation (i.e. defects), the inspection level shall be S-4 and the acceptable quality level (AQL) shall be 4.0. For end item finished dimensions, the inspection level shall be S-4 and the AQL shall be 2.5. For palletization, the inspection level shall be S-1 and the AQL shall be 6.5. For preparation, the inspection level shall be S-2 and the AQL shall be 2.5. During the course of production, the Government reserves the right to conduct additional testing to verify that production items continue to meet the desired material performance characteristics. The contractor shall receive notification of acceptance from DCMA prior to shipping any lot.

6.2 Quality Acceptance. End item acceptance shall be conducted on site by the Government representative in accordance with the Quality Letter of Instruction which will be provided after contract award. Only ICWGs that have been produced utilizing the same method used to construct the acceptable PPV samples shall be used during production. The contractor shall assign lot numbers to each lot produced and shall be able to track each lot number back to raw materials.

6.3 Nonconformance of Lot Acceptance Test. In the event that PPV or lot acceptance test (LAT) articles fail to meet requirements as described in the PS and this SOW, the Government will return the article(s) to the contractor, who shall submit plans for the corrective action or disposition to the Government for approval. A FACAR shall be submitted regarding the respective failure associated with LAT. The FACAR shall contain root cause and corrective action for failure, and containment actions for all items subject to the same failure mode. The Government reserves the right to stop inspection and acceptance of production lots until the FACAR is approved in writing by the Government Contracting Officer. Disposition will depend on the nature of the failures and the discussion contained in the FACAR.

7 DELIVERY STATUS. The Contractor shall provide a delivery status tracking spreadsheet (excel format) that is updated and emailed with each delivery shipment. This cumulative document shall include current information on items shipped, quantity (by size when applicable), shipment date, shipment number, invoice number, delivery destination, delivery date, tracking information, and name and contact information of the individual that signed for the shipment at destination. This spreadsheet shall be emailed by the Contractor to the Project Officer (Harvey Walker, Harvey.Walker1@usmc.mil) and the Contract Specialist (Wendy Minch, Wendy.Minch@usmc.mil) each time a shipment leaves the contractor’s facility.

8 ENVIRONMENTAL, SAFETY AND OCCUPATIONAL HEALTH. The ICWG shall pose no danger to users performing operations, provided they are operating within the operational bounds of the equipment and the ICWG is being utilized as designed. Safety and health hazards associated with the operation, transportation, maintenance, storage, and disposal of the ICWG shall be eliminated or controlled to acceptable levels.

9 WARRANTY. The Contractor warrants that the ICWGs are free from failures due to manufacturing defects, to include but not limited to workmanship, materials, or design failures, and compliance with ICWG PS for 12 months from date of delivery.

10 GOVERNMENT FURNISHED INFORMATION (GFI). As part of the GFI (PS) distribution process, an offeror's accessing of any of the GFI is a confirmation of the offeror's agreement to the following: The offeror agrees that it shall not, without the express written permission of the Government, use, modify, reproduce, release, perform, or display any of the GFI for any commercial purpose or disclose any of the GFI to a person other than its subcontractors, suppliers, or prospective subcontractors or suppliers, who require any of the GFI to submit offers for, or perform, contracts under this effort. Prior to disclosing any of the GFI, the offeror shall require the persons to whom disclosure will be made to provide the Government with its agreement to the terms of this paragraph.