Appendix_2_-_NFLSS_Scope_(2).docx

Appendix 2 National Fluids Lease Sale System (NFLSS) Scope

This appendix provides details of the NFLSS project. This information is not intended to be the first task order albeit much of the information may carry over into a subsequent task order. Instead the intent is to provide Contractors with an understanding of the business requirements, system description, work processes, and contract constraints. It is anticipated that multiple task orders will be required to deliver the desired system. In addition to development, completed working system modules shall require Operation and Maintenance support upon completion.

1. NFLSS Overview

The National Fluids Lease Sale System (NFLSS) will be developed as a stand-alone system that will interface with existing bureau systems. Additionally, functionality will be developed to utilize automated workflows and electronic forms allowing the public to enter information in compliance with the eGovernment initiative. The system will be a powerful and flexible assistant in the leasing workflow process. It will interface with the Legacy Rehost 2000 (LR2000) system and the available spatial applications, and all pertinent surface use stipulations. The system will improve communications, decisions, and interactions with private and industrial clients, BLM Field Offices, and non-BLM Surface Management Agencies. This national system for onshore oil and gas and geothermal leasing will provide automated components which will reduce some duplicate data entry along with safe, reliable data handling to reduce errors and improve staff productivity.

2. Constraints

Work Location Due to the nature of the project, the Contractor will be expected to provide some services on-site, at BLM in Lakewood, Colorado. Some of the services, as agreed upon, may be provided off-site.

Government Furnished Property BLM will provide laptops with VPN access for the off-site staff. The Contractor understands that in order to obtain remote access to Purchaser’s Local Area Network (LAN), email, or supported computing environments through a remote access connection (“Remote Access”), Contractor must comply with all access policy and any other applicable policies or procedures.

3. NFLSS Scope

Product Vision

General Information:

1. Numerous systems have been developed which automate many of the manual tasks associated with the oil and gas lease sale process. The use cases for the lease sale processes include a description of the manual tasks associated with the business processes will be available.

2. Some states have created a stipulation data base which associates stipulations with sale parcels. The states will be able to down load this information for inclusion into the system.

3. The entire sale process, which includes the Competitive Sale, the Day-After Drawing and the 2-year Window Application, is identified by the sale date. The sale date is the actual date on which the Competitive Sale is scheduled to be conducted.

4. Currently, states upload sale information to the LR2000 system via an upload file.

5. Many of the forms used in the sale process currently reside in word processing applications, almost always Microsoft Word, and can be found in the H-3120-1 Competitive Leases handbook located at: http://www.blm.gov/wo/st/en/info/regulations/Instruction_Memos_and_Bulletins/blm_handbooks.html

Users:

Utilization:

· Peak periods will be during the state lease sales;

· All states involving 120 users accessing the system, simultaneously;

· Average approximately 120 hrs. a week;

· Users are located in all state offices;

· Approximately 5 corrected serial numbers per state per year.

General System Requirements:

The system must track a sale and all of its data/information from the beginning, from expression of interest nominations through the two-year window sale process.

· The system will maintain a history of the entire sale.

· The history will be editable.

· The history will be stored as a permanent record The system will have functionality to maintain records of monies collected for all sales for the life of the sale.

The system will provide a reporting mechanism, and will generate reports:

· Statistics for WO

· Bidder Sale Report

· Sale list (table)

· Sale results

· The system will provide functionality to create customized reports (“Ad-hoc” reports).

The system will access available spatial applications/services and provide legal descriptions to spatial application/services in order to create shape files. The development of shape files can occur at any phase of the lease sale process, including shapes files for nominated parcels or parcels included in preliminary sale list, final sale, day after or 2 year window.

The system will provide electronic sale data entry.

· Entered data items will be sufficient to fulfill the requirement of maintaining sale history.

· The system will link with existing systems which may act as a repository for sale data.

The system will provide printing capabilities for all reports.

The system will provide on-shore O&G and Geothermal leasing business rules and capabilities only.

The system shall store/retain all entered information in the database. The information will be available for analysis, reporting and generating lease forms.

Form letters/notifications: data will be used to automatically generate the documents in the appropriate format (either email or printed for mailing).

Automation of workflows will be a part of the initial release. The information tracked by the workflows will be available for reporting and ad-hoc queries.

On-line help information will be available to the users for every data element used in the system. The information on the on-line help shall be maintained by the WO Lead based on permissions. The use cases in the administrative section shall determine what permission levels are required to access a specific function. On-line help can be in the form of text, links to laws, regulations, or manuals, or brief videos. Help can be specific to a data field, a process/workflow, a section, or a screen/window.

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