J5 EMMP Template SRG2 FINAL.docx

EMMP TEMPLATE INSTRUCTIONS

(These are template instructions; please delete this page as you finalize this document).

Background:

This standardized template is part of a broader initiative to harmonize application of 22 CFR 216 across USAID. It also serves as an important step towards moving to an online Environmental Compliance System (ECS) which will be integrated with the Development Information System (DIS).

This template is used for:

1. This template is to be used to document the Environmental Mitigation and Monitoring Plan for any project/activity for which the Initial Environmental Examination or Environmental Assessment specified development of an EMMP as a requirement of implementation.

How to use this template:

1. The first page is standard metadata utilized in the ECD and planned DIS system, please do not alter the fields. Enter as much of the information as is known at the time of drafting.

2. On subsequent pages, there are embedded (screen tips) instructions to assist the writer. To see the instructions, hover over the red underlined text. The embedded instructions are intended to streamline the paper template and to simulate the online system. Please ignore reference to “Control+Click to follow link” within the screen tips.

3. All headings and existing text are standard. Please refrain for editing.

4. Yellow highlighted text may be updated and/or deleted as appropriate. Please remove all yellow highlighting as you finalize the document.

5. Be sure no PII information is contained within the document prior to submitting for BEO approval.

6. Delete this page as you finalize this document.

Reminder: Mission Environmental Officers, Regional Environmental Officers, and Bureau Environmental Officers are resources for USAID staff developing projects and compliance documents. Please engage them early and often. Additional guidance and help is also available at https://www.usaid.gov/environmental-procedures.

USAID’s Environmental Compliance Database of approved 22 CFR 216 documentation provides examples of approved RCEs and other environmental compliance documents, which may assist with language for similar projects.

Revision Date: March 2019 Version: 3.1 Responsible Office: E3/AA File Name: Template_EMMP BUREAU/MISSION/Project USAID 216 ACRO Template Version 2, March 2018

ENVIRONMENTAL MITIGATION AND MONITORING PLAN (EMMP)

Project/Activity Data

Lot X

Name of District Malawi

Tracking ID:

http://gemini.info.usaid.gov/document.php?doc_id=50453

Malawi Development Objective 2 IEE, approved 07/28/2021:

submitted by Tetra Tech under a separate cover. The SEED CMC EMMP contains pre-construction environmental activities such as site selection process, land tenure documents, social considerations, climate and environmental considerations, design standards, pre-construction risk assessment, and other requirements conducted in accordance with the SEED IEE. This EMMP and the SEED CMC EMMP are to be reviewed together when evaluating environmental compliance for this Activity.

Organizational/Administrative Data Implementing Operating Unit(s):

(e.g. Mission or Bureau or Office) USAID/Malawi

Environmental Compliance Review Data

Purpose Environmental Mitigation and Monitoring Plans (EMMPs) are required for USAID-funded projects, as specified in ADS 204, when the 22 CFR 216 documentation governing the project (e.g. the Initial Environmental Examination (IEE)) specifies mitigation measures are needed. EMMPs are in important tool for translating applicable IEE conditions and mitigation measures into specific, implementable, and verifiable actions.

An EMMP is an action plan that clearly defines:

1. Mitigation measures. Actions that reduce or eliminate potential negative environmental impacts resulting directly or indirectly from a particular project or activity, including environmental limiting factors that constrain development.

2. Monitoring indicators.[footnoteRef:1] Criteria that demonstrate whether mitigation measures are suitable and implemented effectively. [1: Note: Monitoring indicators differ from performance indicators, which are the measures that USAID uses to detect progress towards the results included in a Results Framework.]

3. Monitoring/reporting frequency. Timeframes for appropriately monitoring the effectiveness of each specific action.

4. Responsible parties. Appropriate, knowledgeable positions assigned to each specific action.

5. Field Monitoring/Issues. Field monitoring needs to be adequately addressed i.e. monitoring dates, observations, issues identified and resolution. This field is primarily for documentation during implementation.

Generally, EMMPs are developed by the IP (and updated at least annually) in conjunction with the Annual Work Plan. Some IEEs include a general EMMP, in such instances it is incumbent on the IP to tailor the general EMMP once activities are fully defined. Responsibility for ensuring IPs develop appropriate EMMPs and budget for their implementation rest with USAID CORs/AORs.

An EMMP is a living document. It should be reviewed against the IEE and updated/tailored as needed over the life of implementation, e.g. when new sites are identified or changes in scope are made through award modifications and IEE Amendments.

1.0 Project/Activity Summary

The SEED Rural Group 2 Construction Services Project is a school infrastructure construction project to build 51 new community day secondary schools (CDSS) in 18 Districts in Malawi. The first year of the the project includes procurement, construction, installation, and handover of the new school infrastruture and the second year includes a one year warranty period during which time the contractor will correct any defects from construction.

The construction scope of work at each new school includes two classroom blocks with administration space; one science classroom with administration space; staff, boy and girl pit latrines; two teacher houses with latrines, and a borehole with handpump. [Name of construction contractor] is responsible to provide the labor, eqipment, materials, tools, and machinery appropriate for the scope of work and to complete quality work and build using quality materials. [Name of construction contractor] is responsible to provide management, supervision, and quality assurance for the during of the project to ensure the work is done according to contract and compliant with environemntal, health & safety, and other project requirements. [Name of construction contractor] is responsible to conduct quality control testing, install environmental control measures, and other complimentary tasks to the consturction work.

General activities included at each site are:

1. Mobilization – includes assembling and moving the project site team, eqiupment, tools, and initial materials to the site; establishing project signage, and completing early deliverables.

2. Site Work – the first major activity once the contractor is on site and includes site clearing, grading and leveling of the land, preparing the site for the new buildings, preparing the site for the stormwater drainage infrastructure when required.

3. Construction Work– includes building the new school buildings and pit latrines. Work includes subsurface foundation work, floor slabs, and building walls, truss and roof installation, window/doors, electrical conduit, final finishing work for each building, interior and exterior.

4. Borehole – includes drilling and developing a borehole and installing a manual hand pump

5. Project Management – the administrative tasks, procurement of long lead and ongoing materials, construction site management and supervision, and quality control and assurance.

2.0 Site Specific Information

Site specific environmental mitigation measures will be developed durign mobilization and prior to the start of site clearing. Each site will follow the typical environmental mitigation measures highlighted in Section 1.0. One example is, each site must be establish a sediment control silt fence and other measures identified in the construction drawings to protect against erosion and sediment control. These measures must be in place prior to the start of site clearing.

Environmental mitigation measures proposed for the SEED Rural Group 2 Construction Services Project are typical to low risk, rural, construction sites. Typical construction environmental measures are outlined in the project EMMP. Typical construction environmental measures are summarized, but are not limited to, the following:

1. Erosion and sediment control of the site during construction phase

2. Use of best practices when clearing the site, excavating and stock piling spoils, and other mass earth work activities

3. Proper maintenance, operation, and repair of construction tools, equipment, and machinery

4. Minimizing impact of the construction site to the community through dust control, maintaining agreed working hours, keeping loud work to a minimum

5. Implement correct health and safety measures including PPE, emergency response plans, and site safety protocol and communication

6. Traffic control and site access control of local community and visitor Site specific or special conditions assessed on a site by site basis are included in Section 2.0. Special conditions may include a school site that is near a protected water way, swamp, protected habituate, forested area, etc.

[Contractor to enter site specific environmental measures]

3.0 Annual Reporting

Annually, the Implementing Partner will prepare an Environmental Mitigation and Monitoring Report (EMMR) to be submitted to the Activity Manager/AOR/COR and the USAID Environmental Compliance Database. This report will summarize the effectiveness of mitigation measures, issues encountered, resolutions, and lessons learned. As appropriate, attachments such as site photos, verification of local inspections, product warranties, etc. should also be included.

BUREAU/MISSION/PROJECT

EMMP Template Version 3.1

4.0 EMMP Table for SEED RUral group 2 - Provide name of site

Field monitoring needs to be adequately addressed i.e. monitoring dates, observations, issues identified and resolution

Activity 1:

Activity 2:

Protecting downstream water bodies from sediment transfer during rain event; measures may include a silt fence or diversions to reduce sediment from work site entering a water body.

Install and maintain the erosion and sediment control plan per the site-specific drawings.

Activity 3:

Using care while excavating not to collide with underground sanitary infrastructure such as septic tank or sewage line.

Activity 4:

Develop the well correctly and complete the well cap per the plan to prevent contamination from surface

Provide spare parts at project handover.

Activity 5:

Add rows as needed

USAID Approval of EMMP

Approval:

[NAME], Activity Manager/A/COR [required]

Date

Clearance:

[NAME], Mission Environmental Officer [as appropriate]

Date

DISTRIBUTION:

image1.png