ITN-22-039_Addendum #002_QA_FinalwExhibits.pdf

Addendum #002 1 FDC ITN-22-039

ADDENDUM #002

Solicitation Number: FDC ITN-22-039

Solicitation Title: Money Transfer Services

Bids due by: November 1, 2022, at 3:00 p.m., Eastern Time

Addendum Number: 002

Addendum Date: October 17, 2022

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

Please be advised that the information contained in this Addendum is applicable to the original specifications of the above-referenced solicitation.

This Addendum includes the Department’s written answers to the written questions received.

This Addendum also includes the following change:

Change No. 1:

The Procurement Officer Blake McGough is being replaced throughout the ITN with Stephanie Bergozza, Procurement Officer.

Change No. 2:

A revision to Section 2.6, Service Implementation and Transition.

The Department intends to execute a Contract with the Successful Vendor shortly after the award of this ITN. The Vendor must have the capability to begin providing services no later than

January 1 July 1, 2023.

Change No. 3:

A revision to Section 2.9, Value-Added Services

If accepted by the Department, any Value-Added Services offered by the Vendor will become a requirement(s) of the Contract. The Vendor’s Reply should include a detailed description of all

Value-Added Services the Vendor is offering the Department, at no additional cost, including timeframes for implementation. The Department is interested in any proposed Value-Added

Services which would assist it in accomplishing the goals of this ITN.

Responses to Written Questions

FDC ITN-22-039

Money Transfer Services

Addendum #002 2 FDC ITN-22-039

Question

Number Question Answer

1.

I’m seeking clarification regarding the due date for ITN# FDC ITN-22-039 for Money Transfer Services. The document says the due date is 10/11/2022 while the bid site says 01/31/2023 and I was wondering which one is the right date?

Please see Addendum #001 Timeline revision.

(https://vendor.myfloridamarketplace.com/search/bids /detail/2310)

2.

General

Please provide the quantity and total amount of transactions for the past 3 full years.

YEAR Inmate Trust Fund Transactions

Court-Ordered Transactions

Debit Cards Issued for

CRC

Debit Cards Issued for Inmates

QTY AMT QTY AMT QTY QTY

2019 $ $

2020 $ $

2021 $ $

YEAR Debit Cards Issued for

CRC

Debit Cards Issued for Inmates

QTY QTY

2019 3,279 13,965

2020 2,184 13,125

2021 2,228 10,930

Inmate Trust Fund - 2019

QTY 1,733,452

AMT $107,958,542.43

Court-Ordered Payment System (COPS) – 2019

QTY 388,674

AMT $69,457,864.11

Inmate Trust Fund - 2020

QTY 1,788,959

AMT $117,098,572.71

Court-Ordered Payment System (COPS) - 2020

QTY 323,143

AMT $63,212,816.92

https://vendor.myfloridamarketplace.com/search/bids/detail/2310 https://vendor.myfloridamarketplace.com/search/bids/detail/2310

Addendum #002 3 FDC ITN-22-039

Inmate Trust Fund - 2021

QTY 1,319,785

AMT $92,504,294.57

Court-Ordered Payment System (COPS) - 2021

QTY 320,033

AMT $66,785,526.13

3.

Page 19, SECTION 3 – SCOPE OF WORK, 3.2.2, RPS-001

Please provide further detail regarding “Bank Transfers via an authorized draft from a Customer’s checking or savings account”. Is this a FED-WIRE which is guaranteed or an ACH which would be equivalent to accepting personal checks (not guaranteed funds subject to NSF)? If ACH, can the vendor hold these funds until cleared (possibly in excess of 3 days)?

Bank Transfers are currently completed through an Automated Clearing House (ACH) transfer. No, when a sender deposits funds or an offender makes a payment on their COPS obligations via debit/credit card, the funds are deposited into the inmates/offenders account via a File Transfer Protocol (FTP) file transfer. This is typically completed on the same night and available for use the next day. The Department intends to continue this same practice for the Successful Vendor.

4.

Page 20, SECTION 3 – SCOPE OF WORK, 3.2.2, RPS-005

Please provide the quantity and total amount of mail-in checks returned and credit/debit card payments reversed for the past 3 years (2019, 2020, 2021).

The Department does not maintain this information.

5.

Page 20, SECTION 3 – SCOPE OF WORK, 3.2.2, RPS-005

Vendor understands that the Agency requires the vendor to assume all risks for returned checks and credit/debit chargebacks. Since these can be an indication of fraud, is the vendor required to report these to the Agency and if so, in what format? Does the existing vendor report these?

No, the Vendor is not required to report chargebacks, however, to deter fraud, chargebacks for inmates and offenders are reported to the Department, and the Department recoups funds (as available) from inmates and offenders.

6.

Page 20, SECTION 3 – SCOPE OF WORK, 3.2.2, RPS-005

Would the Agency consider working with the vendor to recover reversed funds where possible from the Inmate Trust Fund or Court Ordered Payment Fund (when not already distributed)?

Yes, this process is currently in place.

Addendum #002 4 FDC ITN-22-039

7.

Page 20, SECTION 3 – SCOPE OF WORK, 3.2.3, FDS-001

The requirements states “..and disbursing collected funds to the proper entities.” How many entities? To clarify, are these only State Agency entities or would it include disbursement of funds to victims as well?

This requirement is for the Inmate Trust Fund Software Solution. This would not include disbursements to victims.

8.

General

ATMs are mentioned in the ITN for the conversion of debit cards to cash for inmates. Please confirm that no ATMS, kiosks, or other cash dispensing or receiving hardware is required as part of the response.

ATM’s, kiosks, and other cash dispensing/receiving hardware are not required as part of the response.

9.

The ITN is requesting an Inmate Trust Fund Software System; however, Attachment II – Price Information Sheet does not provide a location to list pricing for the software system.

a. Where should vendors provide the pricing for the Inmate Trust Fund Software System?

b. Will the pricing for the Inmate Trust Fund Software System be a part of the Cost Evaluation Score?

i. If yes, how many points will the software be worth in the evaluation?

The Vendor will provide an Inmate Trust Fund Software System as part of the solution at no cost to the Department.

a. The Department is not requesting pricing for the Trust Fund Software System.

b. No.

10. Should pricing for Value Added services be listed in vendor responses? No. Please see Change No. 3 of this Addendum.

11. If yes, will that pricing be a part of the Cost Evaluation Score?

Please see the Answer to Question No. 10 of this Addendum.

12. How will Value Added services be scored?

Please see Section 4.10, TAB D, Service Area Detailed Solution and Section 4.18, Reply Evaluation and Negotiation Process.

13.

Currently, payment and deposit fees are tiered based on the amount paid/deposited and method of payment/deposit due to different expenses associated with each deposit type and credit card fees for larger deposits.

Attachment II – Price Information Sheet only has a spot to list one flat fee for all deposit/payment amounts and all deposit/payment methods. Will the Department please revise the Price Information Sheet to account for different fees depending on the deposit/payment method and amount of the deposit/payment.

The Department is requesting one fee for all types of transactions, phone, mobile app and on-line. Tiering of the fees may be addressed during the negotiation process.

Addendum #002 5 FDC ITN-22-039

14.

Section 2.6 states “Vendor must have the capability to begin providing services no later than January 1, 2023.” However, the provided timeline lists January 2023 as the date for when the Anticipated Posting of the Intent to Award will be. Will the timeline for the intent to award be moved up in order to provide sufficient time for the new vendor to implement services by January 1, 2023?

Please see Change No. 2 of this Addendum.

15.

PGM-005 states “The Vendor’s solution must identify Verified Veterans and Veteran benefit recipients.” How will this information be provided to the vendor?

The reason for identifying verified veterans is they are not required to pay processing fees in accordance with Rule 33-203.201(1)(a)2., F.A.C. This information is in the OBIS system and should download to the Inmate Trust Fund Solution. For Veteran benefit recipients in accordance with Rule 33-203.201(2)(e), F.A.C., checks are exempt from Departmental Liens.

This would need to be programmed into the Inmate Trust Fund system.

16.

PGM-002 states “The Vendor shall provide Money Transfer Services via a system that interfaces with the Department’s applications, including OBIS and COPS, using transport layer security through file transfer protocol, web services, and application programming interfaces.

a. OBIS interface – Please provide a list of the fields that are required for successful interfacing.

b. COPS interface – Please provide a list of the fields that are required for successful interfacing.

Please see Exhibit C of this Addendum.

17. How is the visitor list provided to the Inmate Trust Account? File Transfer Protocol (FTP).

18. What fields does the Trust Fund need to validate for approved senders? DC number and name of the approved visitor.

Addendum #002 6 FDC ITN-22-039

19.

FDS-001 states “The Vendor shall process disbursements from an Inmate or Offender’s trust account, placing liens and holds on accounts with outstanding obligations (i.e. fees and charges such as court-ordered filing fees, administrative fees, subsistence, savings, etc.), and disbursing collected funds to the proper entities.”

a. How are the obligation collections in the Inmate Trust Account transmitted to COPS?

b. What type of check stock (MICR/Pre-Printed) is used for disbursements out of the Inmate Trust Account?

This Fund Disbursement Service (FDS) requirement is concerning the Inmate Trust Fund software solution.

a. For Inmates who are employed and owe court-ordered obligations, 10% is deducted from their net pay. The Inmate Trust Fund would send a check monthly to COPS listing the inmates and obligations to be paid.

b. Both Inmate Trust Fund and COPS use a software program provided by ACOM check printing service. Blank checks with software adding the MICR information by a laser check printer.

20.

With regards to section 2.4 Resources, one of the links is to current FDC procedures applicable to this ITN. Regarding Exhibit C FDC ITN-22-039- Investment of Excess Inmate Trust Funds, please clarify that the interest earned by the “excess” Trust fund invested by the agency is not to be tracked in the Inmate Trust Account.

This is not tracked in the Inmate Trust Fund Accounts. Excess funds are sent to the Florida Division of Treasury Investment account.

21.

FDS-010 states “The Vendor shall provide a system sending unused funds to the Department of Financial Services as unclaimed property according to Section 717, Florida Statutes and Chapter 69G-20, F.A.C.”

a. Is there any interface between the Inmate Trust Account and the Department of Financial Services?

b. If yes, please provide a list of fields that are required for successful interfacing.

The report the Department uploads to the DFS website contains SSN, Name, amount to be escheated, date funds went dormant, and last known location. Specific information about registration/reporting requirements for the Department of Financial Services Unclaimed Property can be located at https://www.fltreasurehunt.gov/UP- Web/sitePages/ReportUnclaimedPropertyHR.jsf including NAUPA Standard Format requirements.

https://www.fltreasurehunt.gov/UP-Web/sitePages/ReportUnclaimedPropertyHR.jsf https://www.fltreasurehunt.gov/UP-Web/sitePages/ReportUnclaimedPropertyHR.jsf

Addendum #002 7 FDC ITN-22-039

22.

FDS-002 states “The Vendor shall calculate an Inmate’s spending limits as set by the Department, adjusting his/her available balance to correctly reflect the Inmate’s obligations no less than nightly. The Vendor’s solution shall ensure an Inmate or Offender cannot exceed his/her spending limits.”

a. Please provide additional context or examples for further clarification for what is required?

b. Would it be possible to provide the auto deduction matrix that defines the priority of obligation collections from funds received by the inmate trust account?

This FDS requirement is concerning the Inmate Trust

Fund software solution.

a. Inmates can spend up to a maximum of $100.00 per week at the canteen. The balances should be adjusted nightly from FTP files sent by the

Canteen Vendor with the list of the inmate’s purchases for the day.

b. Please see Exhibit A of this Addendum.

23.

In reference to 3.2.3 Fund Disbursement Services, FDS-003, for YTD 2022, please provide by month, the number of work release inmates.

January = 472 work release inmates

February = 429 work release inmates

March = 487 work release inmates

April = 483 work release inmates

May = 477 work release inmates

June = 520 work release inmates

July = 497 work release inmates

August = 529 work release inmates

24.

In reference to 3.2.2 Fund Disbursement Services, for the work release program, is the awarded vendor allowed to charge the inmate any fees: for example -maintenance or inactivity?

No, the Department requires that no fees be charged to an inmate on Work release.

25. Please provide the current work release fee schedule.

Please see the Answer to Question No. 24 of this

Addendum.

26.

In reference to 3.2.3 Fund Disbursement Services, FDS-004, how many inmates have been released YTD 2022?

The Department released 12,088 inmates between January 2022 through August 2022.

27.

In reference to 3.2.3 Fund Disbursement Services, please provide the current inmate release fee schedule.

Please see the Answer to Question No. 24 of this

Addendum.

28.

In reference to 3.2.3 Fund Disbursement Services, what is the average amount that is loaded on to a release card?

The average dollar amount loaded onto a release card is $210.00. (Rounded to the nearest whole dollar)

Addendum #002 8 FDC ITN-22-039

29.

In reference to 3.2.3 Fund Disbursement Services, does the DOC use a centralized bank account for all facilities or does each facility have its own banking arrangement / account?

Yes. Inmate Trust and COPS have a centralized banking contract with Bank of America.

30.

In reference to 2.4 Resources, to ensure all vendors are on a level playing field, vendors will require the data in the tables below. Please complete the requested Transaction and dollar volume requested in the following tables. Without this data, the incumbent vendor has an unfair advantage over all other vendors. This information was provided in the 2012 bid and the current vendor has this information to provide to the Department.

Please enter into the table below the quantity of inmate trust transactions for YTD 2022 by transaction method and deposit range.

Please see Exhibit B of this Addendum.

31.

Please enter into the table below the dollar amount of inmate trust transactions for YTD 2022 by transaction method and deposit range.

Please see the Answer to Question No. 30 of this

Addendum.

Addendum #002 9 FDC ITN-22-039

32.

Please enter into the table below the quantity of probation and parole transactions for YTD 2022 by transaction method and deposit range.

Addendum #002 10 FDC ITN-22-039

Addendum #002 11 FDC ITN-22-039

33.

Please enter into the table below the dollar amount of probation and parole transactions for YTD 2022 by transaction method and deposit range.

34.

Regarding Customer Outlets, a large population of depositors are unbanked.

Customer Outlets are an important method utilized by these depositors to send funds to incarcerated loved ones. Vendors have different partnerships with third party providers that would/could alleviate issues that have taken place with the incumbent’s Customer Outlets. Will the Department reconsider Customer Outlets for depositors and allow vendors to define their partnerships/workflow?

For Offenders making payments towards their COPS obligations, Customer Outlets are allowed.

For Inmates, in accordance with Rule 33-203.201

F.A.C., Customer Outlets are not allowed at the present time. The Department may consider resuming Customer Outlets in the future.

35.

If not, please explain the concerns of the Department regarding Customer Outlets continued use.

Customer Outlets are prohibited due to fraudulent activity. MoneyGram currently does not require a sender to provide any type of personal identification when sending up to $899.99.

Addendum #002 12 FDC ITN-22-039

36.

Section 2 – Introduction, Question 2.2, “The Department is also seeking a software solution that will replace its current legacy Inmate Trust Fund System.”

What capabilities does the Department specifically require? Is there an implementation deadline (go-live date)?

There is not an implementation go live date for a new software solution. This may be addressed during the negotiation process.

37.

Section 3.2 Service Areas, 3.21 Program Management Services, Question PGM-005, “The Vendor’s solution must identify Verified Veterans and Veteran benefit recipients.”

Can the Department specify what is the purpose of this requirement? What should the process involve (e.g., Will data sharing be involved between the Vendor’s solution and another third-party)?

Please see the Answer to Question No. 15 of this

Addendum.

38.

Section 3.2.3 Fund Disbursement Services, Question FDS-005, “The Vendor shall ensure debit cards adhere to the following restrictions: They cannot be used for online purchases; They cannot be used to transfer funds to another Inmate or Offender; and Funds can only be added to the debit cards by the Department’s designated staff (i.e., no direct deposits by employers or other type of outside deposits)

Does the Department require this for Debit Card Services for Inmates at CRCs or for Debit Card Services for Releasing Inmates?

This requirement is only for inmates at Community

Release Centers (CRCs).

39.

Section 2.5 (page 9): Can the Department please expand on "identify activities associated with criminal networks"?

The goal is for the Vendor to provide a way to track who is sending funds to an inmate and if there is a link to the same sender providing funds to multiple inmates. However, the change to Rule 33-203.201

F.A.C., which requires a sender to be an approved visitor, should reduce criminal networks.

40.

Section 2.6 (page 9 Please confirm that the Department expects vendors to be fully implemented and go live on January 1, 2023, even if contract award is in December 2022.

Please see the Answer to Question No. 14 of this

Addendum #002 13 FDC ITN-22-039

41.

PGM-002 (page 11): Could the Department provide more specifics around the integrations that will be required to OBIS and COPS? e.g., What system(s)? One-way? Bidirectional? What specific data is being integrated?

OBIS is on an IBM Mainframe Platform with Inmate Trust Fund and COPS Applications source code written in COBOL.

COPS Payments and Inmate/COPS Deposits are processed thru FTP with the current interaction in FTPS protocol.

Inmate Deposits can only be made by those who are considered approved visitors, which are stored on the OBIS Database.

42.

PGM-002 (Page 11): Are there any additional integrations needed beyond OBID and COPS?

No, there are no other integrations.

43. PGM-011 (page 12): How are these digital copies being captured today?

The current Contractor processes money orders using an Item Transport Processing machine. This machine will make a digital copy of all money orders front and back.

44.

PGM-012, Change Management (page 12): Could the Department provide some clarification on whether this applies to every software update or just to large updates that were specifically requested by the Department?

This would generally apply to large updates such as a change to Florida Statutes, F.A.C. rules, procedures, or other program area contracts which would require changes to the Inmate Trust Fund or COPS systems.

45.

PGM-029 (page 18): Per statement: "Plan must demonstrate its capacity to fully implement services on or before January 1, 2023", please confirm that the Department expects vendors to provide a plan that demonstrates full implementation and go live on January 1, 2023.

Please see the Answer to Question No. 14 of this Addendum.

46.

RPS-001 (page 19): How are money orders and cashier's checks entered into the system? Via POS? If through POS, is a cashiering solution required as part of this solution? Who enters these money orders and cashier’s checks?

The money orders and cashier’s checks would be processed by the Vendor’s Money Transfer system.

An FTP file will be created nightly and downloaded to the Inmate Trust and COPS accounting systems.

47.

FDS-004, Debit Card Services for Releasing Inmates (page 21): Is the Department able to re-issue new debit cards with our guidance to cancel the original since the funds would be issued from the DOC Inmate Trust Bank Account?

Yes, the Department presently voids and re-issues cards.

Addendum #002 14 FDC ITN-22-039

48.

Section 4.10 TAB A (d) (page 36): Please confirm that if Vendor’s provide audited financial statements as demonstration of financial stability that those would not count against the 15-page limit for TAB A.

Audited financial statements would not count against the 15-page limit for Tab A, in Section 4.10, Contents of Reply Submittals.

49.

Attachment 1 – Service Locations (pages 58 – 68): In addition to the information that was provided, could the Department please provide the number of deposit and payment kiosks required at each location and the average number of inmates housed at each location?

Kiosks are not currently used by the Department and are not a part of this ITN.

Addendum #002 15 FDC ITN-22-039

50.

Attachment II (Page 69): Please provide the number of transactions for each transaction type / payment amount in the tables below.

INMATE TRUST FUND TRANSACTIONS

Transaction Type Payment Amount

Numbe r

Walk Up/Counter $1.00 - $5,000.00

Phone Transaction

$1.00 - $20.00

$20.01 - $100.00

$100.01 - $200.00

$200.01 - $300.00

Internet Transaction

$1.00 - $20.00

$20.01 - $100.00

$100.01 - $200.00

$200.01 - $300.00

Addendum #002 16 FDC ITN-22-039

Money Transfer Services

Exhibit A

Transportation 01

Subsistence 01

RF Shortage Reimbursement 02

Canteen Offset Reimbursement 03

State Prison Litigation 04

Federal Prison Litigation 05

DC Prison Ligigation 06

Medical Copay 07

Legal Copies 08

Court Calls 08

Postage 09

Destruction of Property 10

Destruction of Property/food 10

Transportation - Sunshine 10

Canteen Shortage - Trinity 10

Welfare Loans 11

Medical Bills 12

Canteen Shortages 13

Nicotine Patches 14

ID Cards 15

Deposit Errors 15

Other 16

DNA Testing 17

Overpayment 18

Returned Checks 19

Current Lien Satisfaction Priorities Inquiry Number 22

Addendum #002 FDC ITN-22-039

Money Transfer Services

Exhibit B

FL COPS # of Transactions Jan 2022 to Aug 2022 FL Inmate Trust Fund # of Transactions Jan 2022 to Aug 2022

Count of TransferID Column Labels Count of TransferID Type

Row Labels Mobile/Web Phone Customer Outlet Grand Total Range Mobile/Web Phone Customer Outlet Grand Total

$0.01 – $20.00 7,304 632 602 8,538 $0.01 – $9.99 2,496 62 1 2,559

$20.01 – $100.00 87,179 7,790 7,518 102,487 $10.00 – $19.99 23,370 754 95 24,219

$100.01 – $200.00 31,466 3,397 3,796 38,659 $20.00 – $29.99 108,285 4,291 1,347 113,923

$200.01 – $300.00 13,382 1,577 1,669 16,628 $30.00 – $39.99 60,881 3,322 1,278 65,481

$300.01 – $400.00 5,716 624 954 7,294 $40.00 – $49.99 72,511 4,153 1,841 78,505

$400.01 – $500.00 6,100 554 861 7,515 $50.00 – $74.99 204,549 12,069 6,317 222,935

$500.01 – $600.00 2,448 264 456 3,168 $75.00 – $99.99 50,768 3,353 1,613 55,734

$600.01 – $700.00 1,537 165 305 2,007 $100.00 – $199.99 172,738 12,842 6,820 192,400

$700.01 – $800.00 1,216 131 303 1,650 $200.00 – $300.00 43,151 4,240 1,749 49,140

$800.01 – $900.00 907 112 219 1,238 $300.01 – $999.99 N/A N/A 401 401

$900.01 – $1,000.00 5,045 529 518 6,092 $1,000 - $5,000 N/A N/A 129 129

$1,000.01 – $9,999.99 N/A N/A 1,981 1,981

Grand Total 162,300 15,775 19,182 197,257 Grand Total 738,749 45,086 21,591 805,426

FL COPS Transferred Amount Jan 2022 to Aug 2022 FL Inmate Trust Fund Transferred Amount Jan 2022 to Aug 2022

Sum of Amount Type Sum of Amount Column Labels

Range Mobile/Web Phone Customer Outlet Grand Total Row Labels Mobile/Web Phone Customer Outlet Grand Total

$0.01 – $20.00 106,374 8,481 7,873 122,728 $0.01 – $9.99 15,374 344 5 15,723

$20.01 – $100.00 5,778,991 519,023 505,076 6,803,089 $10.00 – $19.99 333,378 10,550 1,345 345,273

$100.01 – $200.00 5,014,766 545,201 602,312 6,162,278 $20.00 – $29.99 2,492,769 100,213 31,405 2,624,387

$200.01 – $300.00 3,519,575 414,162 437,099 4,370,837 $30.00 – $39.99 1,903,707 103,602 39,591 2,046,900

$300.01 – $400.00 2,087,185 227,774 351,873 2,666,832 $40.00 – $49.99 2,991,370 169,624 74,923 3,235,917

$400.01 – $500.00 2,941,673 264,619 410,507 3,616,799 $50.00 – $74.99 10,904,218 650,597 339,055 11,893,869

$500.01 – $600.00 1,381,785 148,929 257,583 1,788,297 $75.00 – $99.99 4,176,178 271,353 131,478 4,579,010

$600.01 – $700.00 1,020,446 109,299 203,270 1,333,014 $100.00 – $199.99 19,132,745 1,449,467 763,359 21,345,571

$700.01 – $800.00 931,829 99,668 230,418 1,261,914 $200.00 – $300.00 10,289,241 1,003,933 405,312 11,698,486

$800.01 – $900.00 789,097 97,055 189,251 1,075,403 $300.01 – $999.99 N/A N/A 196,750 196,750

$900.01 – $1,000.00 5,012,863 525,369 512,536 6,050,768 $1,000 - $5,000 N/A N/A 225,947 225,947

$1,000.01 – $9,999.99 N/A N/A 4,837,681 4,837,681

Grand Total 28,584,585$ 2,959,578$ 8,545,477$ 40,089,640$ Grand Total 52,238,981$ 3,759,682$ 2,209,169$ 58,207,832$

Addendum #002 FDC ITN-22-039

Money Transfer Services Exhibit C

Header Record Upload Date

Transaction Record Transaction Date Account ID (DC#) Transaction Ref Number Transaction Amount Last Name First Name Middle Initial Inmate Last Name Record Type Batch Number Sequence Number

Trailer Record Trailer Indicator Trailer Rec Count Trailer – Total Deposit Amount

JPAY-IDENT

JPAY-TRANSID

JPAY-DOCNUM

JPAY-LOCATION

JPAY-TRANS-AMT

JPAY-TRANS-TYPE

JPAY-TRANS-PROD

JPAY-RJ-IDENT

JPAY-RJ-TRANSID

JPAY-RJ-DOCNUM

JPAY-RJ-LOCATION

JPAY-RJ-TRANS-AMT

JPAY-RJ-TRANS-TYPE

JPAY-RJ-TRANS-PROD

JPAY-RJ-TRAN-STAT

Offender DC Number

Account ID (DC#) CMTRNAMT - receipt amount CDPPSLOC - receipt office CMRCTDTE - Receipt date CMCHKNUM - check number

8 Characters (CCYYMMDD)

8 Characters 6 Characters 12 Characters

20 Characters (Depositor Must be approved) 11 Characters 1 Character 20 Characters 20 Characters 3 Numeric Characters 4 Numeric Characters

10 Characters Numeric – Transaction Id 6 Characters – DC# 3 Character – Inmate Location 7 Characters 9(05)v99 Order Amount

8 Characters 6 Numeric Characters 9(08)v99.

7 Characters 9(05)v99 Order Amount 1 Character: Credit or Debit 1 Character – J = Product of JPAY 1 Character – Transaction Status – Rejected or Accepted (Funds Available)

OBIS Files

Media Order Reject File 1 Character - Code 10 Numeric – Transaction Id 6 Characters – DC# 3 Character – Inmate Location

1 Character: Credit or Debit 1 Character: “J” = Product of JPAY

9(08)v99 10 Char

Current Deposit File From JPAY

Media Order File From JPAY 1 Character - Code

COPS Files Court Order Hot File FDC sends a Hot File of DC Numbers with OPEN (excludes closed and suspended) Court Order Obligations with Balance Greater than zero.

6 Characters

7 Characters

Court Order Payment File

8 Characters 3 Characters: ‘000’ this field is zeros PIC s9(6)v99

6 Characters

Addendum #002 FDC ITN-22-039