ITB Exhibit A - Scope of Services.pdf

Exhibit A - Scope of Services

ITB No.: C007159 Project: ECEP Cooling Tower Basin Improvements

SECTION 1. SCOPE OF SERVICES

1.1 The scope of work for ECEP Cooling Tower Basin Improvements includes, but is not limited to:

A. Provide and Install sluice gates at (3) existing basin openings in between cooling tower cells 3 and 4 B. Provide and Install a 24" CWR bypass pipe between the north side header to the south side header C. Provide and Install butterfly valves at the connection to the existing north header and at the connection to the existing south header D. Replace the pneumatic actuators with electric actuators on the existing cooling tower inlet valves for

Cooling Towers 1,2, and 3 E. Replace the butterfly valve and pneumatic actuator with an electric actuator at the tower inlet for Cooling

Tower 4 F. Provide and Install isolation butterfly valves in the main condenser water header between the takeoffs for CT-1 and CT-2, between the takeoffs for CT-2 and CT-3, and between the takeoffs for CT-3 and CT-

G. Provide and Install solenoid valves at the chemical treatment discharge pipes for each cooling tower basin

H. Provide control modifications for operation of the sluice gates, tower isolation valves, header isolation valves, and chemical treatment discharge valves

1.2 Work covered by project documents:

A. Construction: the Contractor shall construct all areas as shown on the drawings Exhibit C -Plan Set and as per the Exhibit B - List of Drawings and Specifications.

1.3 The District is currently evaluating the procurement of the sluice gates as Owner-Furnished Material (OFM).

Accordingly, the Contractor shall include an allowance of $75,000 for the sluice gates in its proposal. The District will determine whether the sluice gates will be procured by the District or by the Contractor based on lead times and project requirements. If the District elects to procure the sluice gates after contract award, the purchase will be processed as an Owner-Directed Purchase (ODP). Regardless of the procurement method, the Contractor shall remain responsible for the installation, handling, coordination, and incorporation of all OFM items in accordance with Specification Section 01 64 00 – Owner-Furnished Materials.

1.4 SERVICE SCHEDULE:

MILESTONE DESCRIPTION COMPLETION DATE

Notice to Proceed Day 1

Substantial Completion 60 Days from Notice-to-Proceed

Total Project Duration – Final Completion 75 Days from Notice-to-Proceed

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1.5 LOCATION AND HOURS OF OPERATION:

A. The construction site is located at 751 Backstage Lane (Epcot Central Energy Plant).

B. The Contractor shall perform the services outlined within this Scope of Work between the hours of 7:00 AM and 4:00 PM, Monday through Friday, with the exception of mechanical/electrical tie-ins which may necessitate third shift sequencing to minimize impact to park operations. All mechanical/electrical tie-ins shall be coordinated with Owner prior to proceeding. All work hours are subject to change depending on the time of year and as a result of special events or holidays.

SECTION 3. LICENSING/PERMITS/CERTIFICATIONS/REQUIREMENTS

3.1 Contractor shall provide a reference list of at least three (3) relevant project references completed within the last five (5) years that specifically demonstrate experience performing cooling tower rehabilitation, improvements, repair, or replacement projects of similar capacity, size, complexity, and scope. General HVAC maintenance, operation, inspection, or repair experience alone shall not satisfy this requirement. It is at CFTOD’s discretion to determine if a Contractor is qualified based upon the submitted references. See Exhibit D – Similar Project Reference.

3.2 Contractor shall have an State of Florida Mechanical Contractor License (or) General Contractor's License. Include a copy of the current license with the bid response.

3.3 Subcontractor List Form: Contractors are required to disclose a complete list of sub-contractors using the Exhibit E -Subcontractor List Form with their bid submittal. The District will reject any bid submittal that does not include a Subcontractor List, or if the list is found incomplete. If the Contractor will not utilize any subcontractors, they must write “None” on the form. Contractors are not allowed to change or add sub-contractors without approval by the District.

A. Contractor shall not subcontract any part of Work with any subcontractor not listed on the

Subcontractor List without prior written approval of the District. The District may revoke approval of any Subcontractor when such Subcontractor evidences an unwillingness or inability to perform the Work in strict accordance with the Contract provisions. Contractor shall cause appropriate provisions inserted in all approved subcontracts relative to the Work to bind subcontractors to the terms of the Contractor’s Contract, insofar as applicable to the Work of subcontractors, and provide language regarding the termination of any subcontracts the District may exercise over the Contractor under provisions of this solicitation.

B. District’s approval of a Subcontractor shall not relieve the Contractor of any of their responsibilities, duties, and liabilities. The Contractor shall be solely responsible to the District for the acts, defaults, or omissions of their Subcontractor and of such Subcontractor’s Officers, Agents, and Employees each of whom shall for all purposes be deemed to be the agent or employee of the Contractor.

C. It is the responsibility of the Contractor to require all subcontractors to maintain adequate insurance coverage, equal to the minimums of the Contractor.

3.4 In order to use the Central Florida Tourism Oversight District (the District) Building & Safety online permitting services to apply for permits, schedule inspections and obtain general permitting information, all users must be registered with the District in the main permitting system. All information must be verified and kept up to date throughout the year, including the main email address. Once established in our main permitting system, all approved users can then apply for a login registration with our online permitting system, Accela Citizen Access (ACA), at https://ca.rcid.org/citizenaccess. Additional information on how to register with ACA (ACA User Guide) along with other information regarding permitting can be found on the Building Department website page: https://www.oversightdistrict.org/doing-business/building-department/.

https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fca.rcid.org%2Fcitizenaccess&data=05%7C02%7Cbids%40oversightdistrict.org%7C59dde967490842b38d5e08ddd10bd6a7%7Cea36a1a64b7f42728d0c5c7d11a52876%7C0%7C0%7C638896570965820559%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=uKbPupzEiMnzuykNohtc2TfBPVK1NeTHikil%2BFuo08c%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.oversightdistrict.org%2Fdoing-business%2Fbuilding-department%2F&data=05%7C02%7Cbids%40oversightdistrict.org%7C59dde967490842b38d5e08ddd10bd6a7%7Cea36a1a64b7f42728d0c5c7d11a52876%7C0%7C0%7C638896570965831157%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=1IUGwRbRjxnM%2FReyVK6BZpw6rjBT7ejuFMsexnijcAs%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.oversightdistrict.org%2Fdoing-business%2Fbuilding-department%2F&data=05%7C02%7Cbids%40oversightdistrict.org%7C59dde967490842b38d5e08ddd10bd6a7%7Cea36a1a64b7f42728d0c5c7d11a52876%7C0%7C0%7C638896570965831157%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=1IUGwRbRjxnM%2FReyVK6BZpw6rjBT7ejuFMsexnijcAs%3D&reserved=0

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SECTION 4. AWARD

4.1 The District reserves the right to accept or reject any or all bids.

4.2 The District is awarding one contract.

4.3 The District reserves the right to waive any irregularities and technicalities any may, at its sole discretion, request a clarification or other information to evaluate any or all bids.

4.4 Any exceptions made to the District's standard contract language noted in the submitted bid/proposal may be cause for bid rejection at the sole discretion of the District.

4.5 The basis of award shall be the lowest responsive and responsible bidder based on the combined total price of base bid items listed in PlanetBids.

4.6 BuyLocalNow, Veteran, or Opportunity Zone qualified bidders may receive a bid preference as noted in the Procurement Policy PRO-100. If a bidder is eligible for a preference, bidder must complete the Affidavit of Eligibility Form and include it with the bid submission by the bid due date for consideration.

Affidavit of Eligibility Forms are available within the solicitation documents on PlanetBids. Forms must be uploaded into PlanetBids as a separate attachment from bid submission.

SECTION 5. QUALITY CONTROL AND WARRANTY

5.1 Contractor shall establish a quality control/quality assurance program specific to this contract scope and shall maintain and monitor the program throughout the life of the contract.

5.2 The District will have the right at any stage of the operation to reject any or all work and material that in the District’s opinion does not meet the requirements of the scope.

5.3 Contractor warrants all labor, materials, and equipment furnished under this solicitation are new, of the type and quality required for the Project, and installed in a good and workmanlike manner in accordance with the Solicitation Documents. Contractor shall guarantee the work is free from any defects in workmanship for a period of not less than ONE (1) year from the date of project completion. Contractor shall guarantee the materials provided shall be free from any defects for the longer of: ONE (1) year from the date of the project completion; or (b) the period of warranty provided by any supplier or manufacturer.

If warranty period offered is greater than one (1) year, Contractor is to submit the Exhibit F- Warranty Offered Form attached to this solicitation.

SECTION 6. DAMAGE

6.1 Any damages caused by the Contractor shall be repaired by the Contractor within twenty-four (24) hours, or shall be repaired by the District and back-charged at the current rate per man hour plus material plus twenty percent (20%) on material only. Any materials required to correct damages caused by the Contractor shall be the responsibility of the Contractor.

6.2 Contractor must report all damages to the District immediately.

6.3 Damages attributed from the Contractor will be at no cost to the District.

SECTION 7. DISTRICT GUIDELINES

The following applies to ALL contract work:

7.1 The Contractor shall at all times keep the general area in which the services are to be performed clean and free from accumulation of waste materials or rubbish (including, without limitation, hazardous waste), caused by performance of the Services, and shall continuously throughout performance of the Services remove and dispose of all such materials. The District may require the Contractor to comply with such standards, means, and methods of cleanup, removal, disposal as the District may make known to the Contractor and/or as required by any applicable laws. In the event the Contractor fails to keep clean of such rubbish and waste in the affected areas, and the District incurs the clean-up cost, the District will deduct the expenses incurred from any sums then or thereafter due the Contractor.

https://www.oversightdistrict.org/wp-content/uploads/2023/09/CFTOD-Procurement-Manual-08-23-2023.pdf

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7.2 District will designate where Contractor’s crew will take breaks, lunches, and use restroom facilities.

Employee personal vehicles will be parked only in areas designated by the District. No smoking of any kind at any time on District property.

7.3 Contractor shall ensure that all vehicles and uniforms used by their staff are identified with company name and logo.

7.4 Contractor shall be responsible for initiating, maintaining and supervising safety precautions and programs in connection with the services, and shall provide all protection to prevent injury to all persons involved in any way in the Services.

7.5 Any and all complaints or calls for assistance from the District or its agents or representatives shall be responded to by the Contractor within twenty-four (24) hours of the District’s issuance of such complaints or calls and all repairs or work which precipitated such complaint shall be diligently and professionally completed by the Contractor.

7.6 Contractor shall cause all of its employees to behave in a friendly, respectable, and courteous manner toward the District, guests, staff, and management. In the event the District believes that any of the Contractor’s employees are acting other than herein required, or the District or its agents determine that any of such employees are not performing their duties in a competent manner, the District shall so advise the Contractor and the Contractor shall promptly arrange to correct the deficiencies or to replace such employee as reasonably approved by the District. Contractor shall maintain continuous and regular communications with the District concerning safety and other factors that relate to the performance requirements and concerning any injury or damage to guests or Contractor’s employees that may result or occur in connection with the services to be provided by the Contractor hereunder.

SECTION 8. SAFETY

8.1 Contractor is responsible for initiating, maintaining and supervising safety precautions and programs in connection with the services, and must provide protection to prevent injury to all persons involved in any way in the Work provided.

8.2 All services, whether performed by the Contractor, its subcontractors, or anyone directly or indirectly employed by any of them, and all applicable equipment, machinery, materials, tools, and like items used in the services, must be in compliance with, and conform to: (a) all applicable laws, ordinances, rules, regulations, and order of any public, quasi-public, or other governmental authority; and (b) all codes, rules, regulations, and requirements, the more stringent must govern.

8.3 Contractor must acquire all necessary certifications and ensure all employees hold such certifications as applicable for their work to the District. Contractor must be accountable for all training and certifications (i.e., heavy equipment and guest relations). Except as otherwise specified, the Contractor’s services must conform to accepted practices as used in the trade or to the satisfaction of the District.

8.4 All Contractor’s equipment shall be properly maintained with all safety equipment intact and operational.

8.5 Contractor shall maintain safe working environments in conformance with all applicable Occupational

Safety and Health Administration (“OSHA”) standards, Walt Disney World (“WDW”), Reedy Creek Energy Services (“RCES”), and CFTOD safety standards and requirements.

8.6 Lockout Tagout (“LOTO”): Contractor shall comply with CFTOD LOTO procedures.

8.7 Confined Space: Contractor must comply with CFTOD Confined Space procedures.

8.8 Project Specific Safety Plan (“PSSP”): When applicable, Contractor shall furnish and have accepted through CFTOD safety prior to start of any work to include the following:.

• Contractor company name and contact information;

• Project number and name;

• Summary of work to be performed;

• Personnel names to be working onsite;

• Equipment to be utilized in performance of the work; and

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• Job hazard analysis (“JHA”) listing hazards present and how to mitigate.

8.9 Crane Lift: When applicable, Contractor shall submit a crane plan describing the Crane Lift Plan and Crane Daily Safety Review to CFTOD for review and approval prior to crane mobilization and all plans including scale site and evaluation plans showing the crane location, adjacent buildings/structures and other significant obstructions within load swing radius and indicating direction and span of swing. The Contractor must supply their own cranes or lifts in their cost, if necessary.