IFB_0288_ok_to_post_.pdf

Alvarez, Erika

From: Chen, Tiffiny Sent: Wednesday, June 24, 2026 10:25 AM To: Alvarez, Erika Subject: FW: 2026-IFB-CIV-0288: FY27 CDBG Street Resurfacing and ADA Improvement Project

Hi Erika, Since Lesley Cheung has indicated that the NIB can move forward (see email from HR below), could you please review the subject solicitation and let me know if you have any additional comments that should be addressed.

Thank you!

Tiffiny

From: Arellano, Jaime <jarellano@cityofpasadena.net> Sent: Wednesday, June 24, 2026 9:17 AM To: Yee, Richard <RYee@cityofpasadena.net>; Jensen, Emma <eJensen@cityofpasadena.net>; Chen, Tiffiny <TChen@cityofpasadena.net> Cc: Maue, Brent <bmaue@cityofpasadena.net>; Monroy, Caroline <cmonroy@cityofpasadena.net>; Cheung, Lesley <lcheung@cityofpasadena.net> Subject: RE: New Comment - 2026-IFB-CIV-0288: FY27 CDBG Street Resurfacing and ADA Improvement Project

Good morning Richard, Thank you. We appreciate the concerns with timing. The Union was notified last week ASAP after we received the Scope of Work from Tiffiny. If the Union raises any questions or asks to formally meet & confer we will let you know.

In the meantime, Lesley Cheung shared last week with the group that you could move forward with your RFP since this project is exempt from the AB339 notification requirements. Once the RFP closes feel free to reach back out to Emma and I. If the Union has not responded, you will be able to just move forward with your award.

Jaime Marie Arellano, IPMA-SCP Principal Human Resources Analyst City of Pasadena • Human Resources Department • Labor Relations and Class and Comp 100 N. Garfield Ave. • Pasadena, CA 91101

(626) 744-7301 • (626) 485-0494 cell jarellano@cityofpasadena.net

From: Yee, Richard <RYee@cityofpasadena.net> Sent: Wednesday, June 24, 2026 8:35 AM To: Jensen, Emma <eJensen@cityofpasadena.net>; Chen, Tiffiny <TChen@cityofpasadena.net>; Arellano, Jaime <jarellano@cityofpasadena.net> Cc: Maue, Brent <bmaue@cityofpasadena.net> Subject: RE: New Comment - 2026-IFB-CIV-0288: FY27 CDBG Street Resurfacing and ADA Improvement Project

Emma and Jaime, This is a highly time sensitive project with a very small window to advertise, award and construct due to the CDBG expenditure timeline.

We appreciate an expedited response so we can accomplish the grant funded project within scope.

Thanks, Richard Yee Assistant City Engineer x-4643

From: Jensen, Emma <eJensen@cityofpasadena.net> Sent: Wednesday, June 24, 2026 8:21 AM To: Chen, Tiffiny <TChen@cityofpasadena.net>; Arellano, Jaime <jarellano@cityofpasadena.net> Cc: Maue, Brent <bmaue@cityofpasadena.net>; Yee, Richard <RYee@cityofpasadena.net> Subject: Re: New Comment - 2026-IFB-CIV-0288: FY27 CDBG Street Resurfacing and ADA Improvement Project

Hi Tiffiny, I do not believe we have any at this time. We sent notice to the union last week but have not received a response just yet. We'll let you know as soon as we do and if we have any follow-up questions needing your help to respond to.

Thanks!

Emma Jensen

Human Resources Analyst

City of Pasadena • Human Resources Department • Labor

Relations and Class and Comp

100 N. Garfield Ave. • Pasadena, CA 91101

(626) 744-4375 ejensen@cityofpasadena.net

From: Chen, Tiffiny <TChen@cityofpasadena.net> Sent: Wednesday, June 24, 2026 8:05 AM To: Arellano, Jaime <jarellano@cityofpasadena.net> Cc: Jensen, Emma <eJensen@cityofpasadena.net>; Maue, Brent <bmaue@cityofpasadena.net>; Yee, Richard <RYee@cityofpasadena.net> Subject: RE: New Comment - 2026-IFB-CIV-0288: FY27 CDBG Street Resurfacing and ADA Improvement Project

Good Morning Jaime, I just wanted to follow-up and see if you need any additional information or had any questions?

Thank you, Tiffiny

Sent: Thursday, June 18, 2026 8:25 AM To: Arellano, Jaime <jarellano@cityofpasadena.net> Cc: Jensen, Emma <eJensen@cityofpasadena.net> Subject: RE: New Comment - 2026-IFB-CIV-0288: FY27 CDBG Street Resurfacing and ADA Improvement Project

Hi Jaime, I’ve attached the Full Solicitation for your reference (in case you want to reference our plans and specs for more details) as well as an excel sheet showing our Pricing Proposal which lists each item of work in more detail.

In general, the following is the scope of work:

The work to be performed consists of the Contractor furnishing all materials, equipment, tools, labor, and incidentals necessary to complete the FY 2027 CDBG Street Resurfacing and ADA Improvement Project in accordance with the Contract Documents, including the plans, specifications, and all applicable standard and special provisions.

The project includes, but is not limited to, resurfacing of the following street segments:

Los Robles Avenue from Washington Boulevard to Orange Grove Boulevard Fair Oaks Avenue from Washington Boulevard to Mountain Street

Work associated with these improvements may include removal and reconstruction of deteriorated concrete curb, gutter, sidewalk, curb ramps, driveway aprons, and cross gutters; adjustment of utility manholes and valve covers to grade; replacement of traffic signal loop detectors; installation of raised pavement markers; and other related and appurtenant work necessary to complete the project.

All work shall be performed in accordance with the Contract Documents. Any work, materials, or incidentals not specifically described herein but required to complete the project and in compliance with the Standard Plans & Specifications, General Provisions, and Special Provisions, shall be included in the total contract bid price/proposal without additional compensation.

The Contractor shall maintain safe and accessible pedestrian pathways at all times and shall ensure continuous vehicular access to adjacent properties to the maximum extent practicable. The Contractor shall furnish and implement all necessary traffic control measures, including approved signage, barriers, and flagging personnel, as required to maintain public safety and access to residences and businesses throughout the duration of construction.

Regards, From: Arellano, Jaime <jarellano@cityofpasadena.net> Sent: Wednesday, June 17, 2026 6:24 PM To: Chen, Tiffiny <TChen@cityofpasadena.net> Cc: Jensen, Emma <eJensen@cityofpasadena.net> Subject: RE: New Comment - 2026-IFB-CIV-0288: FY27 CDBG Street Resurfacing and ADA Improvement Project

Hi Tiffiny, Please provide us with the full scope of work.

Thank you, Jaime Marie Arellano, IPMA-SCP

Principal Human Resources Analyst

City of Pasadena • Human Resources Department • Labor

Relations and Class and Comp

100 N. Garfield Ave. • Pasadena, CA 91101

Sent: Wednesday, June 17, 2026 11:36 AM To: Arellano, Jaime <jarellano@cityofpasadena.net>; Monroy, Caroline <cmonroy@cityofpasadena.net>; Alvarez, Erika <ealvarez@cityofpasadena.net> Subject: RE: New Comment - 2026-IFB-CIV-0288: FY27 CDBG Street Resurfacing and ADA Improvement Project

Hello, The OpenGov project intake does ask us this question:

Neither options applied in this case. Full Street Resurfacing has historically been contracted out because of equipment, staffing, and project size. It also involves complex traffic control and surveying, which we do not perform in-house.

Best Regards, From: Arellano, Jaime <jarellano@cityofpasadena.net> Sent: Wednesday, June 17, 2026 11:22 AM To: Monroy, Caroline <cmonroy@cityofpasadena.net>; Alvarez, Erika <ealvarez@cityofpasadena.net>; Chen, Tiffiny <TChen@cityofpasadena.net> Subject: RE: New Comment - 2026-IFB-CIV-0288: FY27 CDBG Street Resurfacing and ADA Improvement Project

Hi, To be clear, Meyers Milias Brown Act requires we meet and confer on ALL contracting out of bargaining unit work. AB339 is specific to the notification process and areas that are exempt from the 45 day notification period. This is why it is urgent to update Open Gov to ask if the RFP is contracting out bargaining unit work and NOT whether or not AB339 compliance is applicable. The AFSCME MOU does not require anything more than the law in this area.

Jaime Marie Arellano, IPMA-SCP

Principal Human Resources Analyst

City of Pasadena • Human Resources Department • Labor

Relations and Class and Comp

100 N. Garfield Ave. • Pasadena, CA 91101

From: Monroy, Caroline <cmonroy@cityofpasadena.net> Sent: Wednesday, June 17, 2026 8:54 AM To: Alvarez, Erika <ealvarez@cityofpasadena.net>; Chen, Tiffiny <TChen@cityofpasadena.net>; Arellano, Jaime <jarellano@cityofpasadena.net> Subject: FW: New Comment - 2026-IFB-CIV-0288: FY27 CDBG Street Resurfacing and ADA Improvement Project

Under AB 339(d)(2), the law does not apply to contracts related to delivery of public works or other infrastructure projects.

I don’t know if there are other meet and confer requirements under AFSCME’s MOU. That would be a question for Jaime and Tiffiny to answer. Here is a snip of section 9 of their MOU. It seems like a continued re-bid of contracted CDBG contract work does not require meet and confer assuming there’s no expansion of work scope or impacts to employees, but that situation also is not clearly addressed in the MOU.

Thanks, Caroline K. Monroy (she/her)

Assistant City Attorney

City of Pasadena

(626) 744-4141 cmonroy@cityofpasadena.net

This e-mail may contain material that is confidential and/or privileged under the work product, attorney-client or official information privileges for the sole use of the intended recipient. Any review, reliance or distribution by others or forwarding without express permission is strictly prohibited. If you are not the intended recipient, please contact the sender and delete all copies.

From: OpenGov Procurement Notifications <procurement-notifications@opengov.com> Sent: Wednesday, June 17, 2026 8:25 AM To: Monroy, Caroline <cmonroy@cityofpasadena.net> Subject: New Comment - 2026-IFB-CIV-0288: FY27 CDBG Street Resurfacing and ADA Improvement Project

The City uses OpenGov for solicitation development and posting. If this message was unexpected, please contact a member of the Procurement team using their phone numbers or emails listed in the City staff directory before clicking any links.

Erika Alvarez replied to a comment on 2026-IFB-CIV-0288: FY27 CDBG Street

Resurfacing and ADA Improvement Project.

Pricing Proposal Section

CM Caroline Monroy

Why are there "0"s in the quantities for certain bid items?

TC Tiffiny Chen

I pasted a standard set of bid items, but most are not going to be applicable. I have staff and DOT confirming and finalizing those quantities.

EA Erika Alvarez good morning, do you know if this bid needs HR AB 339 review? and was the pricing tabel finalized?

View Comments

Questions? We're happy to help! Please do NOT respond to this email and instead reach us at procurement-support@opengov.com.